Submissions – Program for Undergraduate Research Experiences
  • FAQs
  • Academic Excellence Showcase
  • PURE Insights Undergraduate Journal
  • Executive Committee
  • Events
    • BACK
      • Academic Excellence Showcase
      • Sharing Undergraduate Research Experiences (SURE)
      • 3 Minute Research Videos
  • Portal
  • Academics
  • Current Students
  • Employees
  • Give
  • Maps
  • Admission:
    • BACK
    • Admission
    • Apply
    • Get Info
    • Visit Us
Western Oregon University
search
  • Admission
  • Cost
  • Academics
  • Life at WOU
  • Athletics
  • Give
  • Portal
  • search

Program for Undergraduate Research Experiences

Home » Forms » Submissions

Menu
  • FAQs
  • Academic Excellence Showcase
  • PURE Insights Undergraduate Journal
  • Executive Committee
  • Events
    • Back
      • Academic Excellence Showcase
      • Sharing Undergraduate Research Experiences (SURE)
      • 3 Minute Research Videos

AES Session Submission Form

If you would like to request disability related accommodation(s) to participate in a WOU activity or event, please notify Disability Services (ODS) at 503-838-8250 or ods@wou.edu at least three (3) business days in advance. For ASL interpreting, Typewell transcribing, or captioning services please complete the online request form.

This form is for session chairs. Chairing a session may involve organizing and managing submitted student presentations or creating a shell for students to submit to, depending on the session format you choose. Session chairs can sponsor presentations sessions with full control over content and participants, facilitate open presentation/poster sessions that group related student work, or create a space in the AES program for an event or performance.

Not ready to submit? You may use the Save and Continue Option at the bottom to store progress

Primary Session Chair(Required)
Hidden
Are there other session chairs who should be listed in the program?(Required)
Session Chairs(Required)
Please list the chairs for this session. Each chair should be on a separate line.
Email
First Name
Last Name
 

Session Details

Title for the session as it should appear to students selecting sessions and in the proceedings
Session Format(Required)
Please provide an estimate of how many attendees you anticipate for this session. Providing this information helps us schedule an appropriately sized room.

Presentation sessions can be either Open Sessions or Sponsored Sessions. The responsibilities of session chairs will differ depending on the session type. For more information, see the AES website at https://wou.edu/aes

  • An Open Session is a session for which student submissions may be either solicited or unsolicited. All open presentations are scheduled in 15-minute slots by the AES committee; presenter order may be determined by the Session Chair.
  • A Sponsored Session is a session where the session chair invites specific student submissions. The session chair also determines the presentation lengths and order.
    Students must enter a session key (this will be provided to you) to participate in a sponsored session.
Type of session(Required)
Please provide a description to be included in the proceedings/event program
Preferred Time(s)(Required)
Is it OK for WOU to record this session?
  • During AES, parts of some sessions are recorded (with participant permission) for promotional vidoes, WOUTv, etc.
  • Agreeing to this does not mean that your session will be recorded, simply that you do not object to parts of your session being recorded.
  • Students are also required to indicate whether recordings of their presentations is OK and presentations for which permission is not granted will not be recorded.
I would like to be assigned a session aide

Equipment and Spaces

Specialized Equipment Needed
If you need a specific room due to its functionality (example: Maple Hall for dance) please enter and explain your request here. Where special functionality spaces are not required, rooms will be selected by the AES team to provide the best experience for attendees.
Is there anything else we need to know about your session?
Hidden
Presentation Order
Order
Entry Id
Presentation
 

AES Student Submission form

Not ready to submit? You may use the Save and Continue Option at the bottom to store progress

Step 1 of 4

25%
Hidden
Archived

Faculty and/or Staff Mentor(s)

  • All student submissions for presentations at AES must have the approval of a WOU faculty or staff mentor. To learn more about this requirement please visit http://wou.edu/pure/academicexcellenceshowcase/students/. The identified and approving mentor(s) will be automatically notified upon completion of this form.
  • If you do not have a mentor's approval, please discuss your presentation ideas and proposal abstract with a faculty or staff member and ask them for their approval and sponsorship before completing this form.
  • You must have approval BEFORE submitting or your presentation may not be included in AES.
Please use a WOU email address
Mentor Name(Required)
DO NOT use titles such as Dr, Ms, or Mr
Do you have more than one mentor who should be listed for this submission?(Required)
Additional Mentors(Required)
  • Please list each additional mentor on a separate line.
  • DO NOT use titles such as Dr, Ms, or Mr
Mentor Email
Mentor First Name
Mentor Last Name
 
Has your faculty or staff mentor reviewed your proposal and approved it for submission?(Required)
Presenters(Required)
  • Please list each presenter on a separate line.
  • DO NOT use titles such as Dr, Ms, or Mr
  • If you are part of a group that is presenting or performing, please contact your mentor to get group members' information before completing this section. Only one person needs to complete this form per group.
  • Marcom may send press releases about Academic Excellence Showcase to the media. When time allows, we like to make sure we send to the newspapers in presenters' town to announce their accomplishments. If this is OK with you, please indicate which town would you like us to send to for each presenter.
WOU Email
First Name
Last Name
vNumber
Major
Year (Senior, Junior, etc.)
Home Town
 
Do you have a session key provided by your faculty mentor(s)?(Required)
Some sessions are only available to students in a particular class/club/group and require a session key to be selectable.
Please provide the case-sensitive key you were given
This allows us to group similar posters together during multi-disciplinary sessions
Please provide the name/sponsor of the session you were told to look for so we can add you to it when it is ready to accept submissions
Capitalize the first letter of each word except for articles like a/an/the. DO NOT USE ALL CAPITALS.
Are there any accompanists or composers that should be recognized in the program?
Individuals to be recognized(Required)
Please provide the name and role of each individual to be recognized
Role
First Name
Last Name
 
Did your project involve Human Subjects?(Required)
If your project involved human subjects, it is subject to the rules of the Institutional Review Board. Consult with your faculty sponsor if you are uncertain about this.
Abstract or image files(Required)
You are not required to upload an abstract at the time of submission, but you must upload one before May 15 in order for it to appear in the online proceedings for AES.
Please do not include the title of your presentation at the beginning of your abstract.
If you are submitting a photograph of artwork, please make ensure that it is of high quality and can be printed clearly at 3"X5". For video files larger than 20MB, please contact us: pure@wou.edu
Drop files here or
Max. file size: 60 MB.
    Hidden
    Do you give us permission to publish your work online in partnership with Hamersly Library?
    Western Oregon University may wish to publish your project/presentation/performance online in an electronic format in our digital collections following the Academic Excellence Showcase.
    Would you be interested in submitting your work to PURE Insights?(Required)
    PURE Insights is WOU's undergraduate research journal. If you select Yes" and editor may reach out to you
    Model release statement(Required)
    By selecting "Yes" below:
    • I hereby release all rights in perpetuity to the recording, transmission, and use of my voice, image, or likeness to Western Oregon University, its agents, and assigns, in connection to the Academic Excellenc Showcase.
    • I represent that I am 18 years of age and have the right to consent to this agreement.
      • I hereby agree to release Western Oregon University, its agents and assigns from any and all liability and from any and all personal property rights which I might have in relation
    Are you willing to allow WOU to make a video recording of your session?(Required)
    WOU videographers are sometimes looking for sessions to record at AES. This does not mean that your session will be recorded, simply that you are willing to have your session recorded should the opportunity arise.
    I am interested in participating in a session to learn about preparing:
    If the showcase planning committee were to put on a help session, would you attend?
    Hidden
    Name
    Hidden
    Hidden

    Western Oregon University

    Facebook   Instagram   X  YouTube

    WESTERN OREGON UNIVERSITY
    345 Monmouth Ave. N.
    Monmouth OR 97361

    503-838-8000 | 1-877-877-1593

    Tools

    Campus Maps
    Canvas
    Find People
    Portal
    WOU Email
    Technical Support

    Resources

    A-Z Index
    Accessibility
    Academic Calendar
    Class Schedule
    Jobs at WOU
    News
    Explore WOU
    Partnerships
    Student Services
    Freedom of Expression

    Western Oregon University’s Land Acknowledgement
    Western Oregon University in Monmouth, OR is located within the traditional homelands of the Luckiamute Band of Kalapuya. Following the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of Grand Ronde Community of Oregon and the Confederated Tribes of the Siletz Indians.

    Accessibility    Public Records    Privacy    Student Consumer Information

    WOU prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by WOU.

    Insert/edit link

    Enter the destination URL

    Or link to existing content

      No search term specified. Showing recent items. Search or use up and down arrow keys to select an item.