University Supervisor Quick Start Guide

This quick start guide is for the supervisors working with WOU students in the undergraduate and graduate teacher licensure programs.

Term 1 Overview

Required student teaching hours:

Undergraduate, elementary: 2 ½ days per week.
Undergraduate, secondary: 20 hours per week.
Graduate, elementary: 4 hours per day.
Graduate, secondary: 4 hours per day.

In the first four weeks of the term, the teacher candidate should spend approximately one and a half days per week in the classroom and one day per week observing in a total of four diverse settings. Examples of diverse settings include Title I, ESOL, Special Education, observing a counselor, and shadowing a specialist teacher (e.g. music, physical education, technology, art).

During the remaining weeks of the term, the teacher candidate will spend all their time in the classroom.

There will be one week in the third month of the term when the teacher candidate will be in your classroom full-time. During this week, the teacher candidate will plan, teach, and assess a whole group lesson(s), as assigned by cohort leaders.

Term 1 General Responsibilities

Encourage your teacher candidate to attend faculty meetings and participate in Professional Learning Community (“PLC”) meetings when possible.
Build relationships with school partners (e.g. say “hello” to the school principal when you’re on site).
Submit travel logs each month.

Term 1 To Do’s

Schedule a start-of-term meeting with your teacher candidate and clinical teacher to orient them to term 1 requirements. During the meeting, you should:
- Exchange contact information.
- Go over the term 1 quick start guide for each role to make sure you all understand what’s expected.
- Verify the clinical teacher received the link for Canvas.
- Show where to find forms in Canvas.
- Review clinical observation feedback form process and requirements.
- Review the Educator Readiness Scale process and requirements.
- Remind the clinical teacher about the clinical teacher training, which should be completed within the first four weeks of the term.
Complete two formal observations of your teacher candidate. As part of this, you should:
- Coordinate with your teacher candidate to schedule a formal observation of one lesson during weeks 3-4 and one full-time week.
- Review and provide feedback on the teacher candidate’s lesson plans, which the teacher candidate will submit in Canvas, and email, at least five business days prior to the lesson.
- Complete a clinical observation feedback form in Canvas for the lesson you observed.
- Lesson feedback should be sent to your teacher candidate and clinical teacher so everyone is on the same page.
Complete the Educator Readiness Scale (ERS) form. As part of this, you should:
- Schedule and lead the consensus meeting with the teacher candidate and cooperating teacher to discuss everyone’s scores on the Educator Readiness Scale and to come to a consensus score.
- Fill out your Educator Readiness Scale form prior to the consensus meeting.
- Submit Educator Readiness Scale consensus sheet scores in Canvas.
Meet with the clinical teacher to discuss their experiences from the term. Collect the teacher candidate’s and clinical teacher’s ERS ratings before the consensus meeting and add ratings to the consensus form.
Submit final grades.

Term 2 Overview

Required student teaching hours:

Undergraduate, elementary: 2 ½ days per week.
Undergraduate, secondary: 20 hours per week.
Graduate, elementary: At least 4 hours per day.
Graduate, secondary: At least 4 hours per day.

This term, the teacher candidate will plan, teach, and assess required lessons for their WOU TPA performance assessment.

There will be two weeks in the last month of the term when the teacher candidate will be in the classroom full-time. During these weeks, they will teach a 7-10-day unit of instruction and complete WOUTPA tasks (literacy instruction for elementary candidates and content area instruction for secondary candidates).

Term 2 General Responsibilities

Encourage your teacher candidate to participate in professional activities in the school community (e.g. faculty meetings, staff development days, PLC meetings, and student conferences).
Continue to build relationships with school partners.
Submit travel logs each month.

Term 2 To Do’s

Schedule a start-of-term meeting with your teacher candidate and clinical teacher to orient them to term 2 requirements. During the meeting, you should:
- Go over the term 2 quick start guide for each role to make sure you all understand what’s expected.
- Discuss WOUTPA timeline.
Complete two formal observations of the teacher candidate. As part of this, you should:
- Coordinate with your teacher candidate to schedule the observations.
- Review and provide feedback on the teacher candidate’s lesson plans, which the teacher candidate will submit in Canvas, and through email, at least five business days prior to the lesson.
- Complete a clinical observation feedback form in Canvas for both of the lessons you observed.
Complete the Educator Readiness Scale form and the final consensus meeting. As part of this, you should:
- Schedule and lead the consensus meeting with the teacher candidate and clinical teacher to discuss everyone’s scores on the Educator Readiness Scale and to come to a consensus score.
- Fill out your Educator Readiness Scale prior to the consensus meeting.
- Submit Educator Readiness Scale consensus sheet scores in Canvas.
Meet with the clinical teacher to discuss their experiences from the term.
Meet with the teacher candidate to help them set goals for term 3.
Submit final grades.

Term 3 Overview

During the third term, the teacher candidate will complete the required student teaching experience. They will be at the school full-time for 10 weeks.

There will be three weeks around the middle of the term when the teacher candidate will teach a 3-week unit of instruction.

Term 3 General Responsibilities

Encourage your teacher candidate to participate in professional activities in the school community (e.g. faculty meetings, staff development days, PLC meetings, and student conferences).
Continue to build relationships with school partners.
Submit travel logs each month.

Term 3 To Do’s

Schedule a start-of-term meeting with your teacher candidate and clinical teacher to orient them to term 3 requirements. During the meeting, you should go over the term 3 quick start guide for each role to make sure you all understand what’s expected.
Complete two formal observations of the teacher candidate. As part of this, you should:
- Coordinate with your teacher candidate to schedule the observations.
- Review and provide feedback on the teacher candidate’s lesson plans, which the teacher candidate will submit in Canvas, and by email, at least five business days prior to the lesson.
- Complete a clinical observation feedback form in Canvas for both of the lessons you observed.
Complete the Educator Readiness Scale form and formative (mid-term) consensus meeting. As part of this, you should:
- Schedule and lead the consensus meeting with the teacher candidate and clinical teacher to discuss everyone’s scores on the Educator Readiness Scale and to come to a consensus score.
- Fill-out your Educator Readiness Scale form in Canvas prior to the consensus meeting.
- Submit Educator Readiness Scale consensus sheet scores in Canvas.
Meet with the clinical teacher to discuss their experiences from the term.
Complete a letter of recommendation, or serve as a reference, for your teacher candidate if merited by their performance and disposition.
Submit final grades.

College of Education

Richard Woodcock Education Center

Phone: (503) 838-8471

Email: education@wou.edu