Effective Summer 2024 forward, under the university registration and participation policy faculty will track student registration, attendance, and participation in their classes through the first two* weeks of the term. Students not registered for a class are barred from continued attendance and participation after the second week. If a registered student doesn’t show up to or participate in a class at least once during that time, they will be reported to the Office of the Registrar and administratively dropped from the class. Participation includes acts such as physically attending a class, communicating with an instructor regarding course materials, posting in an online course, or engaging in learning activities during the first two weeks of the term. 

To do this:

1. Check your class roster during the first two* weeks of the term and keep record of who is enrolled and who is attending/participating.
   1. The roster is available through Wolf Web and reflects real time enrollment of students in your class.
   2. You may wish to use the Attendance tracking tool in Canvas. Even if you do not use Canvas to deliver content your class does have a shell that you can use for tracking attendance/participation.
   3. Whatever method you use for tracking a good practice is to require some type of activity during the first two weeks to verify attendance and/or participation (e.g. a discussion, a post, introductions,  etc…).
2. It is recommended you review your roster each class meeting during this time, however, once initial participation has been established for a student you no longer need to track their attendance/participation.
3. At the last class meeting of the first two-weeks (Friday of that week for online asynchronous classes):
   1. Check your roster to ensure that all students are now enrolled and that you have a complete record of student registration and attendance/participation information for your class.
   2. Inform any unenrolled students that have been attending or participating that they must register by the last day to add classes, or they will be barred for further involvement in the class from that day forward.
4.  Respond to the roster check from the Office of the Registrar no later than Monday 10 am of week three*.
5. Upon receipt of the roster response, barring any student withdrawals, your roster is set for the term.

*Comparable timeline for summer sessions; see the academic calendar for specific dates.

1. Click on “Faculty Menu.”
2. Select “Initiate Grade Change.”
3. Enter student’s student identification number (V#) and click “submit.”
4. You will be given a selection of courses the student has taken from you.
5. Choose the course you wish to change the grade for and provide the new grade.

1. Click on the “Faculty Menu”.
2. Select “Submit Final Grades”.
3. Select the correct term from the pull-down menu and click “submit”.
4. You will be given a pull-down list of the courses you are teaching this term.
5. Choosing a CRN and clicking “submit” will provide a grading roster.

• The system will automatically prompt you to choose a default grade whenever a grade of “I” (incomplete) is submitted. Step-by-Step Instructions
  • A grade of “I” cannot be assigned as the default grade.
• The default grade is calculated by determining the grade the student will receive in the course if he/she does not complete any additional work in the course.
• By default a student will have one calendar year to complete the work.
  • For “I” grades:
    • Faculty may specify a time frame of less than one year through the incomplete grade contract.
    • An extension of an additional year may be granted for a maximum of 24 months using an Extension of Incomplete Form.
      • An extension must be submitted before the incomplete has reverted to the default grade.
• When the student completes the outstanding work the instructor submits a Grade Change to assign the appropriate grade.
• If the grade is not changed before the incomplete time frame has lapsed OR at the time of graduation, whichever comes first, the “I” grade will automatically be reverted to the default grade.

**EFFECTIVE SUMMER 2024 FORWARD THE “RP” AND “X” GRADES ARE DISCONTINUED FOR ALL CLASSES.

• The student’s Last Date of Attendance and Attendance Hours must be entered when a student is assigned a grade of “NC”. Step-By-Step Instructions..
• The system requires that the Last Date of Attendance be entered in the MM/DD/YYYY
• If the student never attended***:
  • For the Last Date of Attendance enter the first day of the course. A date is required and only dates between the start and end of the course will be accepted by the system.
  • Please enter a “0” in the Attend Hours field if the student never attended.
  • This combination will indicate to Financial Aid that the student never attended the course
• If the student did attend:
  • Enter the student’s Last Date of Attendance
  • Enter a “1” in the Attend Hours field if the student attended the course at all. We do not need the student’s actual # of hours attended, just a value of “1”.

*EFFECTIVE SUMMER 2024 FORWARD THE “F” GRADE IS DISCONTINUED FOR UNDERGRADUATE CLASSES.

**EFFECTIVE SUMMER 2024 FORWARD THE “X” GRADE IS DISCONTINUED FOR ALL CLASSES.

***Summer 2024 forward for all classes you should never need to report that a student never attended because mandatory attendance/participation tracking is required and students are administratively dropped for non-attendance. Responses indicating no attendance will receive follow-up.

• The primary instructor must enter the grades for courses with more than one instructor of record.
• Choose the appropriate grade from the pull-down menu; the acceptable grades are A through F*, +/-, X**, or I.
• If you find a student’s name missing, please send a note ~ including the student’s name, course, and appropriate grade ~ to the registrar’s office and we will research the problem.
• If you find a student’s name on your roster whom you don’t think should be on your list, a grade must still be entered. The fact that the student is still on the roster indicates that the student never properly dropped the course and is responsible for the grade earned.
• Finally, please remember that the “X” grade is not to be used where a student attended your course one or more times and then ceased attendance without properly withdrawing from the course. Such students should be assigned the grade they earned for whatever amount of participation they engaged in.
• When you are finished entering grades for a class, click the “submit” button on the bottom of the page. You can either “exit” or “return to menu” to select another class.
• Be sure to log out [exit] and close your web browser when you’re finished.

*EFFECTIVE SUMMER 2024 FORWARD THE “F” AND “D-” GRADES ARE DISCONTINUED FOR UNDERGRADUATE CLASSES.

**EFFECTIVE SUMMER 2024 FORWARD THE “X” GRADE IS DISCONTINUED FOR ALL CLASSES.