Is this the right form?
Use this form if:
- You are changing 25% or more of your major or graduate certificate.
- The degree is changing.
- The program delivery location or format is changing.
If your program change doesn’t meet the above criteria, use a different form.
External Approval Required: External approval may take six months or longer.
To avoid resubmission, your proposal must be Faculty Senate-approved by the end of March to be considered for the following academic year. For instance, a substantial program change approved by Faculty Senate in mid-March, but still awaiting NWCCU evaluation, will remain active but won’t be implemented until the subsequent academic year (e.g., a 2026/27 AY submission fully approved later would launch for 2027/28 AY).
Conversely, if your request has not cleared all internal approvals by the end of March (e.g., not yet Faculty Senate-approved by mid-March), it will not be held over. You’ll be asked to resubmit for the following year, and your current request will be deleted.
If your program change doesn’t meet the above criteria, use a different form.
- Log in to Curriculum using the link in your portal
- Navigate to All Proposals tab and click the + New Proposal
- Click the check mark to the right on the Minimal Program Modification form
- Search Curriculum Inventory: enter the name of the program
- Click the page/arrow icon to the right of the program you want to modify
- Click the Build Proposal button
- Read the Directions
- Fill Out Your Proposal per the instructions for each section. Pay particular attention to the following instructions:
- Requirements – Requirements management can be complex, be sure to read the instructions carefully before you begin.
- View Curriculum Courses Tab (Optional)
- Use this tab to remove or add to the list of courses available for use in your program’s Curriculum Schema.
- Adding Courses:
- Existing Courses: If the course already exists, use “Import Course” to locate and select it. Search by Prefix (e.g., BA) or by both Prefix and Course Code (e.g., BA 131).
- New Courses (this is a two-step process):
- Submit a New Permanet Course proposal to create the new course.
- Use “Add Course” in the program proposal and provide the course Prefix, Number, and Title
- Removing Courses:
- Use the trash can icon to the right of the course to remove it from the list. Do this before you remove it from a Core.
- View Curriculum Schema Tab
- Click “View Curriculum Schema”
- Cores:
- Modify Existing Cores by clicking the down arrow to expand the Core. Add/remove courses using “Add Courses” button and/or the trash can icon. Add or change Custom Text as needed.
- Add New Cores by clicking “Add Core” (do NOT use Import Core). Give the Core a title, “Add Courses”, and if needed add Custom Text. Drag the New Core to the desired position.
- Remove an Existing Core by locating the Core and clicking the trash can icon to the right of the Core name. Caution, all associated courses will be removed from the Curriculum Schema.
- Core Description: Leave blank.
- Core Formatting Guidelines:
- Core Courses: Is the first Core. Do not rename or reorder it.
- Nested Cores: All Cores except “Total Credits” and “Note” are nested under “Core Courses.”
- Remember when Adding or Removing Courses:
- Adding a new course that does not currently exist requires a new permanent course proposal in addition to the program proposal. If the course proposal does not exist your program proposal will be delayed.
- Removing Courses: To remove a course from the program, delete it from the Curriculum Schema then delete it from the “View Curriculum Courses” list.
- Custom Text:
- Use Custom Text to convey “and”, “or”, sequencing, or course credits required for variable credit courses.
- Name: describe the rule (e.g., “and,” “or,” “sequence,” “credits”)
- Text field: enter the text. If it is a credit rule enter the name of the variable credit course, colon, and credits required (e.g., LIT 406: 4) and enter the credits in the credit box.
- Position:
- “and”/”or” appears below between the courses it applies to.
- “credits” appears below and to the right of the course it applies to.
- Some examples are:
- BA 243 or STAT 243Z
- PH 201, 202, and 203 or PH 211, 212, and 213
- LIT 406 credits 4
- Core Title Examples:
- Choose One/Two/Three: Used for Cores where students must choose a specific number of courses from a list (e.g., Core Title “Choose Two”).
- Credits: ##: Used for Cores where students must complete a certain number of credits from a list of courses (e.g., Core Title “Upper Division Elective Credits: 12”).
- Concentration Cores: Concentrations are separate Cores nested under “Core Courses” and can be optional or required.
- Required Concentration: “Choose One Concentration Required”
- Optional Concentration: “Choose One Concentration Optional”
- Total Credits:
- This field reflects the program’s lowest and highest possible credit completion range. Formatted as “Total Credits: ##” or “Total Credits: ##-##” (e.g., Total Credits: 80 or Total Credits: 80-84).
- Note: This is a text field where you can provide additional information about the program. It is nested under the Total Credits Core.
- Click Preview Curriculum to see your program in its entirety
- Complete the Acknowledgements section
- Save All Changes and click Validate and Launch Proposal
- Please note, once your proposal is submitted, you will not be able to make any edits
- Track your proposal using the My Proposals tab on your Curriculum Dashboard
- If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab
How to Substantial Program Modification detailed instructions