1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Course Drop Form
4. Search Curriculum Inventory: enter the course subject (Prefix) and number
5. Click the page/arrow icon to the right of the course you want to drop
6. Click the Build Proposal button
7. Read Directions & Run Impact Report
   1. Clicking Run Impact Report will bring up a pop-up window. Select the appropriate catalog (e.g. 2025-2026 Catalog) and click the Generate Report button at the bottom of the window
   2. A new pop-up window will display with a list of any impacted courses and programs
   3. Inform impacted areas of the need to submit course and/or program proposals to account for the course being dropped
8. Fill Out Your Proposal per the instructions for each section
9. Complete the Acknowledgements section
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Drop a Course detailed instructions

Use this form ONLY IF your course change meets ALL of these criteria:

• Equivalence: The new course is equivalent to the old course (i.e., students cannot earn credit for both).
• There is no impact to any programs.
• You are not changing the course credits.
• You are not changing the course number or subject (see Substantial Course Change below).

If your course change doesn’t meet the above criteria, use a different form:

• Moderate Course Change: If the course change impacts any program and/or you are changing the course credits, please complete the Course Change Form (Moderate) instead of this form.
• Substantial Course Change: If the course content changes significantly and/or you are changing the course number or subject, you’ll need to create a new course and drop the old one. Typically the old and new course content differs substantially enough that it is appropriate to award a student credit for completing the new course in addition to credit they earned for completing the previous version of the course.​​​​​​​
  • This requires two separate proposals. Please complete the Course Drop Form and the New Permanent Course Form.

To submit a minimal course change:

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Course Change Form Minimal
4. Search Curriculum Inventory: enter the course subject (Prefix) and number
5. Click the page/arrow icon to the right of the course you want to drop
6. Click the Build Proposal button
7. Read Directions & Run Impact Report
   1. Clicking Run Impact Report will bring up a pop-up window. Select the appropriate catalog (e.g. 2025-2026 Catalog) and click the Generate Report button at the bottom of the window
   2. A new pop-up window will display with a list of any impacted courses and programs
   3. If any programs are impacted do not use this form. Delete the request and submit a Moderate Course Change form
8. Fill Out Your Proposal by making edits to existing content and completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
   1. Do not change the subject, course number, or credits
      1. Credit changes require a Moderate Course Change form
      2. Subject and/or number changes are two separate proposals – one to drop the old course and one to create the new course
9. Complete the Acknowledgements section and attach any supplementary documents you wish (note these are not used in processing the curriculum proposal by Registrar’s office)
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Course Change Minimal detailed instructions

Use this form ONLY IF your course change meets ALL of these criteria:

• Equivalence: The new course is equivalent to the old course (i.e., students cannot earn credit for both).
• Credits are changing and/or the change impacts program(s):
  • Credits change: You’re changing the credit hours of the course.
  • Program Impact: Your change affects one or more programs (corresponding program proposal is required).
• You are not changing the course number or subject (see Substantial Course Change below).

If your course change doesn’t meet the above criteria, use a different form:

• Minimal Course Change: If the course remains equivalent, credit hours stay the same, and no programs are impacted, please complete the Course Change Form (Minimal) instead of this form.
• Substantial Course Change: If the course content changes significantly and/or you are changing the course number or subject, you’ll need to create a new course and drop the old course. Typically, the old and new course content differs substantially enough that it is appropriate to award a student credit for completing the new course in addition to credit they earned for completing the previous version of the course.
  • This requires two separate proposals. Please complete the Course Drop Form and the New Permanent Course Form.

To submit a moderate course change:

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Course Change Form Moderate
4. Search Curriculum Inventory: enter the course subject (Prefix) and number
5. Click the page/arrow icon to the right of the course you want to drop
6. Click the Build Proposal button
7. Read Directions & Run Impact Report
   1. Clicking Run Impact Report will bring up a pop-up window. Select the appropriate catalog (e.g. 2025-2026 Catalog) and click the Generate Report button at the bottom of the window
   2. A new pop-up window will display with a list of any impacted courses and programs
   3. Inform impacted areas of the need to submit course and/or program proposals to account for the course change(s)
8. Fill Out Your Proposal by making edits to existing content and completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
   1. Do not change the subject or course number
      1. Subject and/or number changes are two separate proposals – one to drop the old course and one to create the new course
9. Complete the Acknowledgements section and attach any supplementary documents you wish (note these are not used in processing the curriculum proposal by Registrar’s office)
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Course Change Moderate detailed instructions

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the New Permanent Course Form
4. Read the Directions
   1. If your new course will be part of a program, you will also need to submit a corresponding program proposal.
5. Fill Out Your Proposal by completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
6. Attach a course syllabus
7. Complete the Acknowledgements section
8. Save All Changes and click Validate and Launch Proposal
   1. Please note, once your proposal is submitted, you will not be able to make any edits
9. Track your proposal using the My Proposals tab on your Curriculum Dashboard
   1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to New Permanent Course detailed instructions

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Temporary Course Form
4. Fill Out Your Proposal by completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
5. Attach a course syllabus
6. Complete the Acknowledgements section
7. Save All Changes and click Validate and Launch Proposal
   1. Please note, once your proposal is submitted, you will not be able to make any edits
8. Track your proposal using the My Proposals tab on your Curriculum Dashboard
   1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Temporary Course detailed instructions

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the First Year Seminar Form
4. Fill Out Your Proposal by completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
5. Attach a course syllabus
6. Complete the Acknowledgements section
7. Save All Changes and click Validate and Launch Proposal
   1. Please note, once your proposal is submitted, you will not be able to make any edits
8. Track your proposal using the My Proposals tab on your Curriculum Dashboard
   1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to First Year Seminar detailed instructions

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Honors Course Form
4. Fill Out Your Proposal by completing all required fields and fields related to a required field (e.g. Repeatability) – see detailed instructions below for more
5. Complete the Acknowledgements section
6. Save All Changes and click Validate and Launch Proposal
   1. Please note, once your proposal is submitted, you will not be able to make any edits
7. Track your proposal using the My Proposals tab on your Curriculum Dashboard
   1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Honors Course detailed instructions

Use this form if you are dropping a:

• Concentration
• Minor
• UG Certificate
• Other Program (license, endorsement, specialization)

If your program change doesn’t meet the above criteria, use a different form.

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Drop Concentration, Minor, or Other Programs form
4. Search Curriculum Inventory: enter the name of the program
5. Click the page/arrow icon to the right of the program you want to drop
6. Click the Build Proposal button
7. Read the Directions
8. Fill Out Your Proposal per the instructions for each section
9. Complete the Acknowledgements section
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Drop A Concentration, Minor, or Other Program detailed instructions

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Drop Major, Degree, or Graduate Certificate form
4. Search Curriculum Inventory: enter the name of the program
5. Click the page/arrow icon to the right of the program you want to drop
6. Click the Build Proposal button
7. Read the Directions
8. Fill Out Your Proposal per the instructions for each section
9. Complete the Acknowledgements section
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Drop A Major, Degree, or Graduate Certificate detailed instructions

Use this form if ANY of the following are true:

• You are changing less than 25% of your major or graduate certificate.
• You are changing a minor, concentration, focus, UG certificate, endorsement, license, or specialization.
• The degree and program types are not changing.

If your program change doesn’t meet the above criteria, use a different form.

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Minimal Program Modification form
4. Search Curriculum Inventory: enter the name of the program
5. Click the page/arrow icon to the right of the program you want to modify
6. Click the Build Proposal button
7. Read the Directions
8. Fill Out Your Proposal per the instructions for each section. Pay particular attention to the following instructions:
   1. Basic Program Information – Select the Level (this helps route the form to the appropriate steps in the workflow). Program information will autofill for you. Edit the Title and Description as needed. DO NOT edit the Program Type or Degree Type fields on this form.
   2. Requirements – Requirements management can be complex, be sure to read the instructions carefully before you begin.
      1. View Curriculum Courses Tab (Optional)
         • Use this tab to remove or add to the list of courses available for use in your program’s Curriculum Schema.
         • Adding Courses:
           • Existing Courses: If the course already exists, use “Import Course” to locate and select it. Search by Prefix (e.g., BA) or by both Prefix and Course Code (e.g., BA 131).
           • New Courses (this is a two-step process):
             • Submit a New Permanet Course proposal to create the new course.
             • Use “Add Course” in the program proposal and provide the course Prefix, Number, and Title
           • Removing Courses:
             • Use the trash can icon to the right of the course to remove it from the list. Do this before you remove it from a Core.
      2. View Curriculum Schema Tab
         • Click “View Curriculum Schema”
         • Cores:
           • Modify Existing Cores by clicking the down arrow to expand the Core. Add/remove courses using “Add Courses” button and/or the trash can icon. Add or change Custom Text as needed.
           • Add New Cores by clicking “Add Core” (do NOT use Import Core). Give the Core a title, “Add Courses”, and if needed add Custom Text. Drag the New Core to the desired position.
           • Remove an Existing Core by locating the Core and clicking the trash can icon to the right of the Core name. Caution, all associated courses will be removed from the Curriculum Schema.
           • Core Description: Leave blank.
         • Core Formatting Guidelines:
           • Core Courses: Is the first Core. Do not rename or reorder it.
           • Nested Cores: All Cores except “Total Credits” and “Note” are nested under “Core Courses.”
         • Remember when Adding or Removing Courses:
           • Adding a new course that does not currently exist requires a new permanent course proposal in addition to the program proposal. If the course proposal does not exist your program proposal will be delayed.
           • Removing Courses: To remove a course from the program, delete it from the Curriculum Schema then delete it from the “View Curriculum Courses” list.
         • Custom Text:
           • Use Custom Text to convey “and”, “or”, sequencing, or course credits required for variable credit courses.
           • Name: describe the rule (e.g., “and,” “or,” “sequence,” “credits”)
           • Text field: enter the text. If it is a credit rule enter the name of the variable credit course, colon, and credits required (e.g., LIT 406: 4) and enter the credits in the credit box.
           • Position:
             • “and”/”or” appears below between the courses it applies to.
             • “credits” appears below and to the right of the course it applies to.
           • Some examples are:
             • BA 243 or STAT 243Z
             • PH 201, 202, and 203 or PH 211, 212, and 213
             • LIT 406 credits 4
           • Core Title Examples:
             • Choose One/Two/Three: Used for Cores where students must choose a specific number of courses from a list (e.g., Core Title “Choose Two”).
             • Credits: ##: Used for Cores where students must complete a certain number of credits from a list of courses (e.g., Core Title “Upper Division Elective Credits: 12”).
             • Concentration Cores: Concentrations are separate Cores nested under “Core Courses” and can be optional or required.
               • Required Concentration: “Choose One Concentration Required”
               • Optional Concentration: “Choose One Concentration Optional”
             • Total Credits:
               • This field reflects the program’s lowest and highest possible credit completion range. Formatted as “Total Credits: ##” or “Total Credits: ##-##” (e.g., Total Credits: 80 or Total Credits: 80-84).
               • Note: This is a text field where you can provide additional information about the program. It is nested under the Total Credits Core.
      3. Click Preview Curriculum to see your program in its entirety
9. Complete the Acknowledgements section
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Minimal Program Modification detailed instructions

Is this the right form? Use this form if ANY of the following are true:

• You are changing 25% or more of your major or graduate certificate.
• The degree is changing.
• The program delivery location or format is changing.

External approval may take 6 months or more. If it is unlikely to be approved in time we will ask you to resubmit it for the following year.

If your program change doesn’t meet the above criteria, use a different form.

1. Log in to Curriculum using the link in your portal
2. Navigate to All Proposals tab and click the + New Proposal
3. Click the check mark to the right on the Minimal Program Modification form
4. Search Curriculum Inventory: enter the name of the program
5. Click the page/arrow icon to the right of the program you want to modify
6. Click the Build Proposal button
7. Read the Directions
8. Fill Out Your Proposal per the instructions for each section. Pay particular attention to the following instructions:
   1. Requirements – Requirements management can be complex, be sure to read the instructions carefully before you begin.
      1. View Curriculum Courses Tab (Optional)
         • Use this tab to remove or add to the list of courses available for use in your program’s Curriculum Schema.
         • Adding Courses:
           • Existing Courses: If the course already exists, use “Import Course” to locate and select it. Search by Prefix (e.g., BA) or by both Prefix and Course Code (e.g., BA 131).
           • New Courses (this is a two-step process):
             • Submit a New Permanet Course proposal to create the new course.
             • Use “Add Course” in the program proposal and provide the course Prefix, Number, and Title
           • Removing Courses:
             • Use the trash can icon to the right of the course to remove it from the list. Do this before you remove it from a Core.
      2. View Curriculum Schema Tab
         • Click “View Curriculum Schema”
         • Cores:
           • Modify Existing Cores by clicking the down arrow to expand the Core. Add/remove courses using “Add Courses” button and/or the trash can icon. Add or change Custom Text as needed.
           • Add New Cores by clicking “Add Core” (do NOT use Import Core). Give the Core a title, “Add Courses”, and if needed add Custom Text. Drag the New Core to the desired position.
           • Remove an Existing Core by locating the Core and clicking the trash can icon to the right of the Core name. Caution, all associated courses will be removed from the Curriculum Schema.
           • Core Description: Leave blank.
         • Core Formatting Guidelines:
           • Core Courses: Is the first Core. Do not rename or reorder it.
           • Nested Cores: All Cores except “Total Credits” and “Note” are nested under “Core Courses.”
         • Remember when Adding or Removing Courses:
           • Adding a new course that does not currently exist requires a new permanent course proposal in addition to the program proposal. If the course proposal does not exist your program proposal will be delayed.
           • Removing Courses: To remove a course from the program, delete it from the Curriculum Schema then delete it from the “View Curriculum Courses” list.
         • Custom Text:
           • Use Custom Text to convey “and”, “or”, sequencing, or course credits required for variable credit courses.
           • Name: describe the rule (e.g., “and,” “or,” “sequence,” “credits”)
           • Text field: enter the text. If it is a credit rule enter the name of the variable credit course, colon, and credits required (e.g., LIT 406: 4) and enter the credits in the credit box.
           • Position:
             • “and”/”or” appears below between the courses it applies to.
             • “credits” appears below and to the right of the course it applies to.
           • Some examples are:
             • BA 243 or STAT 243Z
             • PH 201, 202, and 203 or PH 211, 212, and 213
             • LIT 406 credits 4
           • Core Title Examples:
             • Choose One/Two/Three: Used for Cores where students must choose a specific number of courses from a list (e.g., Core Title “Choose Two”).
             • Credits: ##: Used for Cores where students must complete a certain number of credits from a list of courses (e.g., Core Title “Upper Division Elective Credits: 12”).
             • Concentration Cores: Concentrations are separate Cores nested under “Core Courses” and can be optional or required.
               • Required Concentration: “Choose One Concentration Required”
               • Optional Concentration: “Choose One Concentration Optional”
             • Total Credits:
               • This field reflects the program’s lowest and highest possible credit completion range. Formatted as “Total Credits: ##” or “Total Credits: ##-##” (e.g., Total Credits: 80 or Total Credits: 80-84).
               • Note: This is a text field where you can provide additional information about the program. It is nested under the Total Credits Core.
      3. Click Preview Curriculum to see your program in its entirety
9. Complete the Acknowledgements section
10. Save All Changes and click Validate and Launch Proposal
    1. Please note, once your proposal is submitted, you will not be able to make any edits
11. Track your proposal using the My Proposals tab on your Curriculum Dashboard
    1. If your proposal is rejected at any step in the workflow, it will return to you for edits under the My Tasks tab

How to Substantial Program Modification detailed instructions