To support your petition, please provide documentation based on your specific circumstances.

Medical Records

Use these to substantiate an illness or injury:

• A letter on doctor, clinic, or hospital letterhead that includes dates of service.
• A letter of support from a medical or mental health professional that includes dates of service.

Records for the Death of a Family Member

Use these to substantiate the loss of a loved one:

• A copy of an obituary with the date of death.
• A news article.
• An original copy of a funeral program.

Other Circumstances

• Legal Issues: Court or law enforcement documentation.
• Change of Housing: Lease documents or mortgage paperwork.
• Change of Employment: An official letter from your employer.

The committee cannot accept the following as valid documentation. Please ensure your submission does not include:

Invalid Professional Letters

• Unofficial Correspondence: Letters from medical providers that are not on official letterhead.
• Incomplete Verification: Letters that are not signed or do not provide contact information for the person providing the information.

Personal or Graphic Material

• Family Letters: Letters written by family members.
• Graphic Photos: Photos of medical incidents or conditions.

Improper Medical Records

• Detailed Chart Notes: Chart notes from a doctor, clinic, or hospital that include dates of service, relevant diagnosis, and treatment or restrictions.

Privacy and Security Requirement

Any documents submitted must have sensitive information redacted. Before uploading or mailing your documentation, you must black out or remove:

• Social Security numbers
• Dates of birth
• Any other sensitive information that is not pertinent to your petition.

The most efficient way to submit your documents is to attach them directly to your Academic Petition form.

Digital Submission (Recommended)

You may send your completed petition and documentation as a PDF or image file (JPEG, PNG, etc.) to registrar@wou.edu.

• Email Verification: You must use your WOU email account. This serves as your official verification in place of a physical signature.

In-Person Submission

You have the option to submit the petition and documentation in person at the Office of the Registrar.

• Requirement: Please be prepared to show a valid photo ID.

Submissions from the Student Health and Counseling Center (SHCC)

If your documentation is being provided directly by the WOU Student Health and Counseling Center, you can request that they send the official documentation directly to the Registrar’s Office via:

• Email: registrar@wou.edu
• Campus Mail: Addressed to the Office of the Registrar.