An overview of the process

• Sections from the previous year’s term are copied for the upcoming year (e.g. active sections from winter 2017 are copied to winter 2018).
  • Basic course information (subject, course number, maximum capacity, etc…) is copied, but more variable information such as days, times and instructors are not. See resources for more details.
• Scheduling worksheets are created and distributed to schedulers in academic departments.
  • To assist you we provide, for your reference, a list of the previous year’s courses (active, inactive, and cancelled) with capacity and enrollment information.
• Schedulers request changes to the copied courses as needed and may request additional sections be created.
• Schedulers forward their schedule to their Division Chair for review.
  • Be sure to allot enough time for the worksheet to be reviewed by the Division Chair before it it is due to be returned to the Office of the Registrar.
• The Division Chair forwards the finalized worksheet to the Office of the Registrar for processing.
• The schedule is created and made publicly available.
• Submit requests for changes as needed.
• Dean’s Assistants will place sections into rooms.

Scheduling Worksheet Instructions

Below are instructions for some common requests. Detailed instructions are provided on the Instructions tab of the scheduling worksheet.

• Inactivate a section that was copied:
  • Select “I” in the Status field. No other action is necessary.
• Add a new section:
  • Select “N” in the Status field and complete the required fields.
• Request meeting days and times for a hybrid course:
  • Use the days of the week, begin and end time fields as you would for any other course.
  • We will automatically assign a portion of online instruction to any course with an Instruction Method of “H” (hybrid).
• Keep a section hidden until it is decided that it will be offered:
  • Choose “N” in the Do Not Display Online column.
• Apply non-standard meeting dates/days/times:
  • Refer to the Instructions tab for more detailed instructions and enter your instructions in the Notes field for the section.
• Request that sections be cross-listed:
  • Use the Notes field to inform us which sections should be cross-listed.
• Multiple instructors:
  • When more than one instructor is assigned to a section, indicate in the Notes field who is the primary instructor and the percentage of responsibility for each instructor.

• Course Scheduling Definition of Terms
• Default Grade Modes 2024-25
• Example scheduling worksheet template with detailed instructions tab
• Faculty Senate class meeting time guidelines
• What information is copied from one term to another?
• Deadlines