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WOU Military Related Policies

Military Absence

Effective date  June 9, 2017:

  • As a member of U.S. Armed Forces if you are required to travel and train (e.g. National Guardsman Annual Training) you are given certain protections as seen here. It is important you review the policy as soon as you become aware of a training event or mobilization to understand what you are responsible for producing and communicating.
  • The Student Absence Notification Request Form is used to for communicating upcoming absences. Student Success and Advising (SSA)Office is your point of contact for this process, I recommend calling them upon submitting the form or if you have questions. 503-838-8428 or email SSA at aalc@mail.wou.edu.

Veterans Dependent Tuition Waiver Form

Effective date November 8, 2017:

  • Certain students of fully disabled Veterans, Purple Heart recipients, or deceased Veterans may be entitled to this waiver. This is an additional benefit offered by the Western Oregon University. Please view the application through the button below in order to see if you quality.
  • Applications are submitted to the WOU Veteran Certifying Official at veterans@wou.edu
  • If you have any questions please stop by the Registrar’s office in the Administration Building Room 106 or contact them at (503) 838-8806 or veterans@wou.edu.

Deployment And Unexpected Withdrawal

What if I get deployed or am already deployed and need to withdraw from courses unexpectedly?

What if I cannot attend classes due to an illness or unexpected situation?

  • The Western Oregon University refund policy generally provides for full refund of dropped or withdrawn courses resulting from being called to active duty in military service. No refund is available for course work in which a student has received academic credit, or from courses not dropped/withdrawn. For a full refund, the student must make a written request to the Office of the Registrar via this fillable Academic Petition. Documentation of military orders is required. Here is the policy 
  • A student voluntarily enlisting in military service must drop/withdraw according to registration procedures and deadlines.
  • If you are involuntarily activated or deployed, cannot attend classes because of something unexpected (such as a death in the family or personal illness) please bring proof (doctor’s letter, hospital records, etc.) to the Registrar’s office (Administration Building Room 106) to discuss options for dropping/withdrawing you from your courses.
  • Please keep in mind that if you’re receiving G.I. Bill® benefits or educational benefits from the VA that you are also responsible for ensuring that they are aware of your situation as well. If you are receiving benefits under the Vocational Rehabilitation (Chapter 31) you will also need to speak to your caseworker to ensure proper protocol in withdrawing from courses.
  • If you have any questions please stop by the Registrar’s office in the Administration Building Room 106 or contact them at (503) 838-8806 or veterans@wou.edu.

 House Bill 2645

Effective date January 1, 2016.

  • Requires public universities to establish priority enrollment system for qualified students who are active members of Armed Forces of the United States, who are qualified veterans or who receive veterans’ educational benefits as federally qualified dependents of active members or qualified veterans.
  • What this means at WOU is that when you go to register for classes you will have access to register half an hours before your peers. I strongly recommend you reach out to confirm you are on the Registrar Office’s list for this benefit (contact below). That time can be the difference in securing the classes that are best for you.
  • Veteran Certifying Official – 503-838-8806veterans@wou.edu

Section 702 of the Veterans Access, Choice and Accountability Act of 2014 (“Choice Act”)

Effective date July 1, 2015.

  • Public Institutions of Higher Learning (IHLs) must offer in-state tuition and fees to all covered individuals with Post-9/11 GI Bill® and Montgomery GI Bill® – Active Duty (MGIB – AD) benefits
  • The in-state tuition provisions in Section 702 do not apply to those on active duty or to students using transferred Post-9/11 GI Bill® benefits from a Servicemember still on active duty.
  • A Veteran who lives in the state where the IHL is located (regardless of his/her formal state of residence) and enrolls in the school within three years of discharge from a period of active duty service of 90 days or more.
  • An individual using transferred benefits who lives in the state in where the IHL is located (regardless of his/her formal state of residence) and enrolls in the school within three years of the transferor’s discharge from a period of active duty service of 90 days or more.
  • An individual using benefits under the Marine Gunnery Sergeant John David Fry Scholarship who lives in the state in where the IHL is located (regardless of his/her formal state of residence) and enrolls in the school within three years of the Servicemember’s death in the line of duty following a period of active duty service of 90 days or more.

Isakson and Roe Section 1018 Requirements

Section 1018 of Public Law 116-315, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020, adds new requirements for educational institutions participating in the educational assistance programs of the U.S. Department of Veterans Affairs (VA). These new provisions became effective June 15, 2021 and apply to Institutions of Higher Learning and Non-College Degree institutions beginning August 1, 2021. Many of the requirements are consistent with the requirements of the Principles of Excellence, currently in Executive Order 13607; however, there are requirements in addition to those embodied in the Principles of Excellence which schools must also satisfy to maintain approval for GI Bill® participation.

Personalized Benefit Shopping Sheet

Covers benefits for students utilizing 30, 31, 32, 33, or 35 of title 38, U.S.C., or chapter 1606 of title 10, U.S.C. with a College Financing Plan (personalized shopping sheet) that contains:

Estimated total cost of the course that includes tuition, fees, books, supplies and any other additional costs

Estimated cost of living expenses

Estimated Cost Assistance

Amount of costs above that are covered by VA Education Benefits (amount dependent on the eligibility of the student, determined by the U.S. Department of Veterans Affairs)

Other types of Federal financial aid, not administered by VA that is offered by the institution, that the individual may be qualified to receive

Estimated amount of student loan debt the individual would have upon graduation

Information regarding graduation rates

Information regarding job-placement rates for graduates, if available

Information regarding the acceptance of transfer credits including military credits

Any additional requirements including training, experience, or examinations that are required to obtain a license, certification or approval for which the course of education prepares the individual

College Financing Plan

The College Financing Plan is a consumer tool that participating institutions use to notify students about their financial aid package.  Students can access their College Financing Plan by logging into the WOU Portal and clicking on MyFinAid.

Additional campus resources and contacts for military-connected students

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