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Student Absence Notification Request Form

Student Absence Notification Information

Purpose:

In the case of an unplanned, extenuating circumstance (e.g. physical/mental health matters, death of a loved one, legal obligations/jury duty, etc.) that will keep a student from attending class, the Student Absence Notification System (SANS) form allows the Student Success and Advising office to relay the information to faculty members in a timely manner. This notification serves as a courtesy notice and does not excuse the absence.

Students:

If you are missing class for an unplanned, extenuating circumstance (e.g. physical/mental health matters, death of a loved one, legal obligations/jury duty, etc.) please fill out and submit the form below. Once submitted, all of your faculty members will be notified of your absence. If you are unable to complete the form electronically, please call 503-838-8428 or email studentsuccess@wou.edu for assistance. Please note that you are responsible for communicating with your faculty members to determine if you may make up any work missed during your absence. Any decisions regarding make up work are up to your faculty member.

If you have extenuating circumstances that may result in a medical withdrawal from all your classes, you can find more information about that process at: https://wou.edu/deanofstudents/home/medical-withdrawal-from-wou/medical-withdrawal-request-form/.

Please do not use this form if:

You will be missing class due to pregnancy or childbirth. Please review this form (https://graduate.wou.edu/files/2015/12/Title-IX-Pregnancy-Parenting-Absence-Request-form.pdf ) for instructions on that absence process.
You are missing class for a university sanctioned event, such as an athlete traveling to a game. Your coach or event coordinator will contact your faculty regarding the absence in another format.
You are a member of the Military and are missing class for training or deployment, please follow the link to the military student absence form. https://wou.edu/advising/military-absence-notification-form/

Student Absence Form

Student's First Name*
Student's Last Name*
Student's WOU V#*
Phone Number*
Today's Date*
mm/dd/yyyy
Absent From Date*
Date Format: MM slash DD slash YYYY
Returning on Date*
Date Format: MM slash DD slash YYYY
Choose a reason for your absence*
If you would like to provide any additional information with your SANS request, you may do so in the box below (optional).
Please note that if your explanation discloses confidential information related to sexual harassment or sexual violence, the SSA staff are non-confidential mandatory reporters who are required by federal law to report such incidents to an official University official for further investigation. You are not required to disclose any information on this form and before disclosing any information, you may choose to start the process by visiting Abby’s House or the Student Health and Counseling Center to speak with a professional staff member that serves as a confidential employee.
I verify that the information and documentation provided in this form is true and in accordance with the Student Code of Responsibility*
- Yes

CONTACT US

Student Success and Advising

(503) 838-8428 | or e-mail: advising@wou.edu or studentsuccess@wou.edu | Location: Advising Center