In This Together
Staff in the Division of Student Affairs remain dedicated to supporting all students and delivering excellent service, both in virtual and in-person formats. To assist you, we have centralized information and resource within and outside of the Division of Student Affairs for your convenience. Be sure to check individual department websites for the most up-to-date and detailed information.
If you have any questions, contact the Office of the Vice President for Student Affairs at 503-838-8221 or email firstname.lastname@example.org.
Last updated 8/03/2021
Student Life and Virtual Programming
Admissions invites students and their families to participate in in-person tours. Register for a tour today!
Admissions is providing virtual application workshops and visitation programs.
Admissions counselors are available by appointment, including evening hours, to meet with students and their families. Students are also invited to contact Admissions to 503-838-8211 to speak with the Counselor of the Day.
Campus Recreation facilities are open. Contact Campus Recreation to learn more: call 503-838-9530 (voice) or email at email@example.com.
Peter Courtney Health and Wellness Center
The Peter Courtney Health and Wellness Center is open for limited capacity indoor recreation, please visit wou.edu/campusrec for their up-to-date hours and COVID-19 policies.
Reservations are required for all programs, activities, and exercise opportunities. We know it’s a hassle but this is the best way to keep COVID away! Simply log onto IMLeauges. Use your WOU email to create an account, validate your account, and reserve your time slot on the fitness and facility reservation tab.
Virtual layout of the facility: 360 Self-guided tour.
Spring Term Programming
- See com/WOU for sport tournaments and league play.
- Fitness Classes on Instagram Live and Instagram TV – Student-Instructor led fitness classes that you can join live or on-demand on Instagram at @woucampusrecreation. The schedule can be found here.
- You can learn more and register for any Campus Recreation program at IMLeagues.com/WOU
Campus Recreation Programs
Campus Recreation Intramural Sports
Campus Recreation Club Sports
Check out #VirtualRecOregon for statewide virtual recreation activities among Oregon colleges and universities.
Events and Virtual Programs
Virtual Student Engagement includes various resources around campus, events and activities, and connectivity around the web.
WOU Live Q&A
Tune in to WOU’s Weekly Live Q&A on the WOU’s Facebook, Instagram, and Twitter page every Thursday 10am-11am. Participating departments include Admissions, Business Office, Financial Aid, General Education, Graduate Programs, Student Success and Advising, Transfer Student Pathways, and University Housing.
For information on WOU clubs and organization virtual events and programs or contact information visit Explore – WOUEngage.
For other campus events visit WOU’s Events Calendar.
Student Affairs Social Media Platforms
Stay connected! Follow your fellow Student Affairs clubs, departments, and organizations social media accounts. Visit the SA Social Media Channels List for directory!
ASWOU remains dedicated to helping students and are available for virtual meetings. To contact an ASWOU representative, refer to the member sections under each governing branch menu on ASWOU – WOU’s Official Student Government.
If you are a club or organization with need of support, contact ASWOU at firstname.lastname@example.org.
For general inquiries, contact ASWOU at 503-838-8553 (voice) or email at email@example.com.
Today At WOU
Stay up-to-date with what’s happening at Western Oregon University through Today at WOU. Story content includes events, profiles of people and programs, the latest news, and announcements.
Student Support Services
The office is open for assistance Monday through Friday 9AM-12PM/1PM-5PM. Main telephone assistance available 8AM-5PM. Contact information: 503-838-8211 (voice) or email at firstname.lastname@example.org.
Students can request to speak with the Admissions Counselor of the day.
Admissions is currently accepting unofficial transcripts for domestic undergraduate students.
In-person campus visits, including tours, are suspended through until further notice.
For additional information visit Admissions at Western Oregon University.
Accommodations & Disability Services
To request accommodations for courses or a WOU-sponsored activity, contact the Office of Disability Services as soon as possible.
Multicultural Student Services & Programs (MSSP)
The MSSP office is available Monday through Friday from 8AM-5PM and can assist students remotely.
For questions or general inquiries, contact MSSP at 503-838-8737 (voice) or email at email@example.com. They are answering the phones during business hours, monitoring voicemail and email messages closely, and will respond as soon as possible.
Student Enrichment Program (SEP, TRIO)
The SEP physical office (Advising Center) is open Monday through Thursday from 9AM-12PM and 1PM-5PM, and can assist with answering questions or scheduling appointments. Visit the SEP website for details.
To schedule a phone or virtual conference meeting with an SEP advisor, use the “Schedule an Appointment” link on the SEP website.
For general inquiries, contact SEP at 503-838-8551 (voice) or email at firstname.lastname@example.org.
Student Success & Advising (SSA)
During this time, the Advising Center building is closed, but SSA is providing remote academic advising and resources for navigating online courses. For more information visit Student Success and Advising Office.
Teacher Prep Student Support Services (TPSSS, TRIO)
The TPSSS office is available Monday through Friday from 8am-5pm and can assist students remotely.
Students can schedule a virtual appointment online.
For general inquires, contact TPSSS at email@example.com or 503-838-9304.
Abby’s House is open remotely Monday through Friday, 8AM-5PM. Contact information: 503-838-8219 (voice) or email at firstname.lastname@example.org.
Confidential advocate services are available. Book an online appointment with a confidential advocate.
If you have a question that needs to remain private, email email@example.com.
For more information, visit Abby’s House website.
Caffe Allegro is closed for the remainder of Fall Term. All other retail operations (e.g., The Press, Western Deli, Wolf Grill) will be closed.
Valsetz online ordering Nov. 30 – Dec. 11, 2020 via the Nutrislice app (details below)
Valsetz hours of operations have changed for the remainder of Fall Term; be sure to review their hours of operations.
Download the Nutrislice app and search for Western Oregon University! Visit https://wou.nutrislice.com/menus-eula to view the menu.
Kiosk stations will be available to place orders on site. Grab-n-go items will be available. A new WOU ID reader has been implemented, as well as cashless transactions and Apple/Google pay is now accepted. To learn more about Campus Dining efforts plans, visit the Fall Newsletter.
If you have questions about changes or dining on campus, visit Dining at Western Oregon University – Housing and Dining or email firstname.lastname@example.org.
The Service Learning & Career Development (SLCD) office is open and available Monday through Friday, 8AM-5PM, over phone at 503-838-8432 (voice) and email at email@example.com.
Students can make an appointment on WolfLink/Handshake (accessible on your WOU Portal) for: Resume/Cover Letter Review, Career Assessments, Career Counseling, Graduate School Counseling, Internship/Practicum Advising, Job Search Advising, Mock Interview, and more.
Please visit Handshake for updates on virtual events, and the SLCD website for extensive resources on career development and services.
Visit Oregon Unemployment insurance for unemployment information.
Health & Counseling Services
Student Health & Counseling Center (SHCC) is open Monday through Thursday (8AM-5PM) and Friday (9AM-5PM). If you have any questions or are unclear about our services at any time, please visit the SHCC website or contact them at 503-838-8313 (voice) or email at firstname.lastname@example.org.
All providers are now offering services through video using Doxy.me. For this method, the provider will send you a link by secure email messaging through their electronic health record system. When it is time for your appointment, click the link which will take you to the provider’s “waiting room.” When the provider is present, you will be admitted and the appointment will start. You do NOT have to have a Doxy.me account for this service, you only have to click the link the provider sends you. You will want to make sure the camera and microphone on your computer is accessible.
WOU has implemented a COVID-19 vaccination requirement for fall 2021. All students who live, learn, or work on campus will be required to have a COVID-19 vaccination. To submit a COVID-19 vaccination record or to file a COVID-19 exemption, visit SHCC for procedure.
SHCC is offering COVID-19 testing to WOU students. If you are seeking testing, please note the following procedure:
You must first be triaged via phone by one of our medical providers. Call the SHCC at 503-838-8313 (voice) to begin this process and find out if you meet current criteria for testing. If a medical provider determines you do, you will be directed to a private area in the parking lot behind the SHCC for specimen collection. This is being done OUTSIDE of the building to further prevent exposure to others so please do not enter the SHCC building.
If you have insurance, SHCC suggests you contact your insurance company to determine whether they will cover the cost of the test. Visit the Oregon health Insurance web page with more information. If you are uninsured, there may be a cost of $95 billed to you by Quest, the laboratory WOU utilizes.
If you think you have been exposed to COVID-19, review these quarantine recommendations.
All scheduled appointments will be by phone. The counselor will call you at the number we have on file.
Crisis services are still available. Call 503-838-8313 (voice) to make that appointment at the time of your crisis and a counselor will call you back.
After hours crisis services are still available. Contact Campus Public Safety to connect to an on-call counselor.
Open 8AM-1PM daily – urgent visits only / 1PM-4PM daily – sick visits only.
CCARE – offering CCARE supply only pick-up and re-enrollment + pickup.
No non-urgent appointments will be made for the next four weeks and then we will reassess. SHCC will telephone triage as many as possible.
Anyone with a fever subjective or checked with a thermometer currently or in the past 48 hours must call 503-838-8313 (voice) to speak to one of the SHCC providers, who will instruct you on what to do next.
The majority of scheduled appointments will be by phone. If this applies to you, the medical provider will call you at the number SHCC have on file.
In addition to communication via phone, medical staff is working to increase their ability to communicate remotely. You can secure a message with a medical provider with questions you may have regarding your health. To do so, click on this link: https://wou.medicatconnect.com/. Log in with you WOU username and password. Click on “Messages/Compose New.”
If you have an emergency, call 911.
Feeling anxious, uncertain, or experiencing challenges during this time? SHCC Psychiatric Nurse Practitioner Tom Breyer writes to students on strategies and tips for mental and physical well-being this spring.
For more information on COVID-19 and Housing, such as FAQ, moving in dates or others, visit Housing Updates – Housing and Dining for details.
For revised 2020-21 housing rates, visit the Revised Room & Board Rates website.
University Housing office hours are Monday through Friday, 9AM-Noon; 1PM-5PM.
Additional housing information can be found on the University Housing website.
The Veterans Resource Center (VRC) is open remotely Monday through Friday 8AM-5PM. Contact VRC by phone at 503-838-9246 (voice) or email at email@example.com.
Book a virtual appointment with a veteran Peer Advisor.
For insights on the Peer Advisors for Veteran Education (PAVE) program, visit the program overview video.
WOLF Ride service operations for spring term 2021 concludes June 8, 2021. Operations will resume fall 2021.
For more information and special ride reservations, visit WOLF Ride homepage.
The Wolfstore is open Monday through Friday, 9AM-5PM. Contact information is 503-838-8300 (voice) or online.
Wolfstore In-Person Visits:
-The Wolfstore is open and customers can shop in-person with a face covering/mask worn. Additionally, customers can continue to have access to the customer service window for transactions.
Students may place online orders through the Wolfstore website. Online and phone orders can be shipped to students or picked up at the customer service window. Curbside pick-up is also available, please call us for assistance.
Financial Support Services
Business Office and Cashiers
The Cashier’s window is open Monday through Thursday, 11AM-12PM, (Admin building, 1st floor). The Business Office is open and available for phone or email assistances from:
8AM-5PM Mondays, Tuesdays, and Thursdays.
Contact the Business Office at 503-838-8201 (voice) or email at firstname.lastname@example.org.
Emergency Student Aid
If you are a student facing some financial hardships or emergency needs, contact the Division of Student Affairs office to learn more about emergency student aid funds that may help with utilities, food, course material, medical care or other life essentials.
Contact the Division of Student Affairs at 503-838-8221 (voice) or email at email@example.com.
The Spring Term 2021 incidental fee is $125. For more information on incidental fees for 2020-21, visit Incidental Fee Committee.
WOU Food Pantry
We have returned to grocery style shopping! Customers are able to self select foods to meet their individual needs and preferences.
For the safety of yourself, volunteers, and the community, please stay home if you are feeling sick. Ask a friend or family member to pick up food for you.
Gift card vouchers and SNAP services are still being provided.
To learn more about SNAP services and for assistance, schedule an appointment with a WOU Food Pantry Coordinator here: https://wou.edu/foodpantry/snap-assistance/
To learn more about gift card vouchers, schedule an appointment with a WOU Food Pantry Coordinaor here: https://wou.edu/foodpantry/voucher-program/
Visit Find a Pantry near you for local food pantries in your area.
For general inquiries, contact the Food Pantry at firstname.lastname@example.org.
Academic Support Services and Technical Resources
Course Preparations & Tutoring
For information on what you need to be academically prepared, such as tools and tips for online classes, web conferencing apps, computers/tablets, high speed internet, among others, visit Keep Learning – Office of Academic Affairs.
For remote tutoring services, visit the Tutoring section of Keep Learning – Office of Academic Affairs.
The Hamersly library building is open Monday-Friday, 9am-5pm.
For more information, including equipment check out, Summit, and other resources and services visit COVID-19 (novel coronavirus) Updates and Resources.
The Registrar Office is available remotely Mondays – Fridays, 8AM – 5PM.
Office updates and general information can be found at University Registrar.
Technical Support - Canvas, Moodle, & WOU Portal
WOU is transitioning from Moodle to Canvas this academic year, and some classes may use Moodle or Canvas. For support with navigating Canvas or Moodle, contact the Moodle Support Team at 503.838.9300 (voice/text), email@example.com (email), or chat: sidebar on Moodle dashboard. Additional resources available under the Canvas & Moodle section of the Keep Learning website.
For support with your WOU Portal or email, contact University Computing Solutions (UCS) at 503-838-8925 (voice or text) or firstname.lastname@example.org.