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Electronic mail is often the preferred method of communication between job seeker and employer. Apply the following guidelines when e-mailing cover letters, thank-you notes, and replies to requests for information:

  • Use a meaningful subject header for your e-mail—one that is appropriate to the topic.
  • Do not use “emoticons” like 🙂 or LOL.
  • Do not use unusual fonts, wallpapers, or multicolored backgrounds.
  • End your e-mail with your full name.
  • If using a signature, make sure it is appropriate.

Video on using email in job search
Video on email etiquette in job search

Sending your resume and cover letter as attachments, make sure to save your materials as pdf’s and name them with your name and type of document, e.g. doej resume.pdf

In the Subject line, put the name of the position for which you are applying. In your email message, briefly say why you are writing. Ask the employer to contact you about any trouble opening attachments.

For example:

Dear Mr. Rogers:

I am applying for the position of Grant Writer at Friends of the Earth, which I saw posted recently on I’m extremely enthusiastic about this opportunity and believe I am well qualified. My cover letter and resume appear below, and are also attached; please let me know if you have any trouble opening the attachments. Thank you for your consideration.


Jane Austin


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Service Learning and Career Development

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