Winter & Spring Welcomes

If you will be joining us for your first term at WOU during Winter or Spring term, we have a special orientation just for you! We’re excited to have you as a WOU Wolf!

Learn more about your next steps for at WOU by scrolling below.

New Student Checklist

Before you begin your classes for Spring Term, there are a few things you need to do. Use the checklist below to make sure you’re ready for beginning of your time at WOU!

1. WOU Said Yes!

The first step in beginning your journey as a Wolf is to complete the tasks on the WOU Said Yes! checklist.

It’s especially important to have your WOU Portal and email set up!

2. Financial Aid
  • If you have already submitted your FAFSA or ORSAA, be sure to log into your WOU Portal, then click on the WolfWeb icon then Financial Aid Menu and Financial Aid Dashboard to access your Financial Aid Award. If you haven’t had a chance to set up your portal yet, you can learn how to do so here.
  • Some students have to turn in extra documents. To see if you need to turn in documents, please visit the WOU Portal, click the WolfWeb icon, click Financial Aid Menu, then Financial Aid Dashboard which will allow you to see the requested documents. If there is something there, click on the link and follow the directions.
  • Haven’t applied for financial aid yet? Apply for the FAFSA today – it’s not too late! If you are submitting for the current year, please make sure you select 2023-2024.
  • Learn more about Financial Aid, including how to set up an appointment on the Financial Aid website.

3. Revolving Charge Contract & Business Services

Some important information about paying your bill at WOU and our Business Services Office, as well as frequently asked questions can be accessed on our website wou.edu/business.

And don’t forget to complete your Revolving Charge Account Contract. This contract is a student’s promise to pay their charges. It is a required form for all students. It also outlines the option to pay installments. The revolving charge contract is accessible on a student’s main WOU Portal page. It is located in the “Business Services” channel.

4. Immunizations & Health Records

WOU Student Health & Counseling Center is required by law to assure all students have completed the Health History Form and are compliant with MMR immunizations. Therefore, you must complete the Health History form and submit documentation of immunizations, to include 2 doses of MMR. You can complete this process through your Medicat Patient Portal, accessible via your WOU Portal.

To find more information and get this form and find out ways to submit it, check out this website.

 

5. Final Transcripts

First-year students must submit final official high school transcripts with senior year grades and graduation date, as well as any college or university official transcripts and AP/IB scores can be sent to the Registrar’s Office.

Transfer students must submit official transcripts from every institution they have attended.

You can submit final transcripts in a few different ways:

  1. They can be mailed to:
         WOU Admissions
         345 Monmouth Ave. N
         Monmouth, OR 97361
  2. They can be set electronically through your previous institution’s platform. Our email address is admissions@wou.edu and transcripts@wou.edu.
  3. You can deliver them in person in a sealed envelope to the Admissions Office, located in the WOU Welcome Center on the corner of Monmouth Ave and Stadium Dr.

 

6. Class Registration & Advising

Transfer students are eligible to register starting February 28 and new first-year students can register starting March 4. Information on how to connect with an advisor and get registered will be emailed to your WOU email closer to those dates. Still have questions? No worries, just email advising@wou.edu and we’ll help you figure out your next steps.

7. Spring Welcome RSVP

You’re invited to a drop-in event to get to know some campus resources and get all your questions answered! See below for more information! Note that you are required to RSVP, even if you can’t make it to the event.

    8. University Housing [specific populations]

    Info about housing now (for winter/spring terms):

    • The Spring Housing Application is available now on your Housing Overview. Click on Apply for Housing from the menu at the top.
    • Students who complete the Spring 2024 Housing Application will be assigned a room over Spring Break. Move-in is scheduled for Sunday, March 31st between Noon-3pm.
    • If you have questions about whether or not you qualify to live off campus, please check out more information about our First-Year Live-In Requirement, and if you qualify you may apply for an exemption here by completing Section 2.

    Info about Fall 2024 housing:

    • If you haven’t already, Apply Today! The earlier you apply, the greater chances you have of getting into your preferred space.
    • Roommate matching will happen in June 2024, you will be emailed with more information as the time gets closer.
    • Room Assignments will get posted to your Housing Overview starting the end of July 2024 and throughout the rest of the Summer.
    • If you have questions about whether or not you qualify to live off campus your first year, please check out more information about our First-Year Live-In Requirement, and if you qualify you may apply for an exemption here by completing Section 2.

    9. Orientation Modules [optional]

    If you’re looking to get ahead and learn more about academics at WOU, check out some of our online orientation modules!

    • If you’re an incoming first-year student, click here.
    • If you’re an incoming transfer student, click here.
    10. Office of Disability Services [specific populations]

    WOU values diversity and inclusion and we are committed to fostering full participation for all students. At WOU, Disability-related accommodations are determined through the Office of Disability Services (ODS). If you believe you may be eligible for disability-related accommodations, please contact our office. ODS will work with approved students and, upon request, will notify and coordinate approved academic accommodations with faculty. More information about the application process for disability-related accommodations can be found here.

    You’re Invited:

    Spring Welcomes include our orientation for students starting their journey at WOU during Spring 2024. We’re ecstatic to have you be part of our pack!

    We have two types of orientation for Spring Welcome! You can sign up for Monday, Tuesday, or both days if you’d like.

    • On Monday, April 1st, 2024, we’ll have a drop-in style event where you can come talk to resources like Financial Aid, Advising, current students, the Center for Professional Pathways, and more. These are lowkey events where you can come at a time that works for you and stay as little or as long as you’d like.
    • On Tuesday, April 2nd, 2024, we’ll have scheduled “Guided Orientations.” You can sign up for these orientations to get a personalized class and resource tour!

    If you are unable to attend a Spring Welcome event, please complete this form.

    Getting Involved

    If you’re looking for even more ways to be prepared and get involved, check out the following resources:

    LGBTQIA+ Services

    The Stonewall Center is a peer-to-peer led center dedicated to providing resources, support, and advocacy for the LGBT*Q+ community at Western Oregon University. The Stonewall Center is located on the first floor of the Werner University Center and is staffed by the Stonewall Coordinator, a student coordinator, and volunteers. Throughout the year, Stonewall hosts educational, informational, and social programs. To keep up to date with events and Stonewall Center operating hours, follow The Stonewall Center on Instagram: @woustonewall. Questions? Feel free to direct them to stonewall@wou.edu!

    Check out some of our resources below or on our website. 

    Finding Experience - Student Employment, Volunteering, Internships, and More Opportunities Available Year-Round

    To really know what you need for your future, we encourage you to try it out first! The Center for Professional Pathways (CPP) can help connect you with opportunities to give you necessary skills and experience that you will need for your careers down the road. More information about the Center for Professional Pathways can be found here.

    To find out more about student employment opportunities visit the CPP website for general information or go directly to Wolflink (also known as Handshake) located at the top of your WOU Portal to see current postings!

      TRIO Programs

      Our TRIO Student Support Services programs, the Student Enrichment Program and Teacher Prep Student Support Services, support students that are first generation (neither parent graduated from a 4-year college), low-income, or have a documented disability. Both programs are accepting applications.

      1. The Student Enrichment Program (SEP) provides services and a supportive environment to equip students in any major who are first-generation, low-income, and/or have a documented disability with skills to be successful in college. The purpose of this federally funded TRIO Student Support Service is to increase the retention and graduation rates of this student population.
        You can apply for the SEP program using this link.
      2. The Teacher Prep – Student Support Services Program (TP-SSS) provides services and a supportive environment to equip education majors, who are first-generation, low-income, and/or have a documented disability, with skills to be successful in college. The purpose of this federally funded TRIO Student Support Services Program is to increase retention and graduation rates of participants.
        You can apply for TP-SSS using this link.
        Veterans Services

        The Veterans Resource Center at WOU provides an environment that promotes the retention and graduation of student veterans in post-secondary education through the coordination of services fostering academic, personal, and professional development. You can read more about our services on our website.

        We offer three programs, a full service lounge, and are developing scholarship opportunities for our military family. Our programs can be seen below! We look forward to meeting you and introducing you to all the great opportunities to connect with your military family!

        1. Equipment Loan Program
        2. Military Connections Program
        3. Peer Advisors for Veterans in Education (PAVE)
          Multicultural Student Services & Programs

          The office of Multicultural Student Services & Programs (MSSP) is committed to the recruitment, retention and graduation of historically underrepresented & underserved populations by providing educational opportunities and outstanding programming for ethnically and culturally diverse students. MSSP strives to enrich the undergraduate experience and foster a supportive environment for students of color to live, learn and grow as active members of the Western Oregon University community and as individuals.

          Our services include:

          • Personal Guidance, Advising, and Advocacy
          • Academic Advising and support to Develop an Academic Progress Plan
          • Mentoring
          • Referrals to University and Community Resources
          • Cultural/Social Activities & Events
          • Student Recognition and Graduation Celebrations
          • Facilitating the successful transition of first-year students

          And our programs include:

          Contact the department of New Student & Family Programs

          orientation@wou.edu | (503) 838-9482 | M-F, 9am-5pm | Virtually & On Campus (WUC 210)