Event, Meeting and Conference policies and information

Reservation Information

You do NOT need to log in to make a reservation request. To make an online reservation request go to wou.edu/astra   Simply, click on the Events tab on the top left, then “Request Event” to get things started! To change an existing reservation, email list of changes to: reservations@wou.edu OR call 503-838-8261. The Info Desk staff will direct your call to an available scheduler.

Event Advisement Information for Student Organizations

 Engage on the WOUPortal is the system that is used for Event Advisements for Student Oranizations. Be sure to check it out for student club and organization event and meetings times as well.


Click below to see the WUC Willamette room use policy, WOU Facilties Reservation Policy, Reservation Fees summary and Request for waiver of fees for use of WOU Facilities. If you have questions about these policies, contact Sarah Lockwood at lockwoods@wou.edu or (503) 838-8088.

Willamette Room Use Policy

WOU Facilities Reservation Policy

Reservation Fees summary

Request for waiver of fees for use of WOU Facilities

Looking to make a reservation in Hamersly Library? Click HERE.

For information about Catering, click HERE.

Are you a WOU-Sponsored Conference/Customer?

This is defined as University departments or chartered student organizations holding events at Western Oregon University that include outside participants, may charge an admission/registration fee, or act as a host to an outside organization.

Click here to see Conference resources for you!

Are you a Non-Affiliated Conference/Customer?

This is defined as any customer group not affiliated with WOU’s general business and are primarily outside groups or individuals requesting to utilize Western’s facilities. (i.e. weddings, outside meetings and conferences, receptions, performances, fundraisers, etc. fall under this category). The audience does not consist primarily of WOU students, clubs and organizations, faculty, administrators, staff or alumni of the University, and does not have a significant potential to serve as a recruitment tool for future students. Approval of the reservations may depend upon the appropriateness and/or fit of the event with the larger mission of the University.

Click here to find Conference resources for you!


WUC Information Desk

(503) 838-8261 | or e-mail: reservations@wou.edu