Policies and Information

Event Policies and Information

You do NOT need to log in to make a reservation request. Simply, click on “Request Events” to get things started! To make an online reservation request go to wou.edu/astra. To change an existing reservation, email list of changes to: reservations@wou.edu OR call 503-838-8261. The Info Desk staff will direct your call to an available scheduler.

Looking to make a reservation in Hamersly Library? Click HERE.

Click below to see the WUC Willamette room use policy and the WOU Reservation Policy. If you have questions about these policies, contact Sarah Lockwood at lockwoods@wou.edu or (503) 838-8088.

Willamette Room Use Policy (revision, 1-9-14)

WOU Facilities Reservation Policy

Reservation Fees summary

Request for waiver of fees for use of WOU Facilities

For information about Catering, click HERE.

Event Survey Data

We need your feedback! If you are making a reservation, please take a moment to fill out the electronic survey by following the link below. This data will help us assure and improve our processes and customer service for over 10,000 non-academic related meetings and events scheduled each year. Thanks in advance!


OrgSync Event Advisement Process for Student Organizations

Orgsync has now been upgraded to Engage! We are currently in the process of upgrading our systems and policies. Please check back here for more information in the coming month. We appreciate your patience during this transition.



WUC Information Desk

(503) 838-8261 | or e-mail: reservations@wou.edu