Mount Hood

F&A Winter Staff Recognition Newsletter

The Finance & Administration Division recognizes staff for the following awards.

  • Above & Beyond the Call of Duty (ABCD) Award: Recognizes staff who have excelled at taking on a task or project that is outside of their typical job duties.
  • Star Award: Recognizes staff who have done an excellent job in their role.
  • Wise Wolf Award: Recognizes staff who have worked at the university for five or more years and whose skillset or institutional knowledge benefit the university in solving complex problems.

The Finance & Administration division recognizes the following staff (in no particular order) for their contributions at WOU.

Jeannie Romine (ABCD Award)

Jeannie Romine was recognized for the January 2022 Above & Beyond the Call of Duty (ABCD) Award. Jeanie is the voice of Facilities Services! The Finance & Administration division appreciates Jeannie’s kindness, helpfulness, and that she listens to everyone. The university benefits from Jeannie’s ability to find the right Facilities Services employee to get jobs done as well as making sure employees are aware of the details and expectations of the requestor.

 

Marsha Smith (Star Award)

Marsha Smith was recognized for the January 2022 Star Award for being so helpful. WOU benefits from Marsha striving to get the best prices and doing great research on products and vendors. The Finance & Administration divison appreciates that Marsha volunteered to take on the additional task of tracking invoices on “Not to Exceed” contracts.

 

Mike Hanson (Star Award)

Mike Hanson was recognized for the January 2022 Star Award. He has moved into his new role fantastically. Campus Public Safety appreciates how much he cares for WOU and the students. Mike is a problem solver and always seeks to find the best possible outcomes in any given situation.

Daniel Lopez (Star Award)

Daniel Lopez was recognized for the January 2022 Star Award. Daniel has been serving on the search committee to hire public safety officers in addition to already working long and varied shifts with CPS being down two positions. The Finance & Administration divison appreciates Daniel’s helpfulness.

 

Jon Hoffman (Star Award)

Jon Hoffman was recognized for the January 2022 Star Award.  Jon is an excellent carpenter with a fantastic work ethic. The University benefits from Jon’s problem solving skills that always include options to save the university money, while still doing the job right. The Finance & Administration divsion appreciates Jon’s willingness to help with anything.

Amanda Bales (Star Award)

Amanda Bales was recognized for the January 2022 Star Award. Amanda has done a great job running the mailroom, especially with the increased workload the past couple of years. The Finance & Administration divison also appreciates Amanda for communicating to campus about package backlogs and delays.

Sandra Holland (ABCD Award)

Sandra Holland was recognized for the January 2022 Above & Beyond the Call of Duty (ABCD) Award. In a time of multiple changes in management, Sandra has been a force of calm and thoughtfulness that the entire Business Office has relied upon. The Finance & Administration divison appreciates her positivity.

 

Lauren Kennedy (Star Award)

Lauren Kennedy was recognized for the January 2022 Star Award. Lauren is conscientious about her work and doing the right thing. The Finance & Administration division appreciates Lauren’s willingness to take on extra projects and the support she provides to her co-workers.

 

Kaeli Hancock (Star Award)

Kaeli Hancock was recognized for the January 2022 Star Award. Kaeli has done a fantastic job in their role. The Finance & Administration division appreciates Kaeli’s team work and for helping with the backlog in the mailroom. Kaeli has also been working on updating the website for Facilities Services.

 

Michael Stewart (Wise Wolf Award)

Michael Stewart was recognized for the January 2022 Wise Wolf Award. WOU benefits from Mr. Stewart’s knowledge about the university and Facilities Services. The Finance & Administration division appreciates Mike’s teamwork and ability to problem solve.

 

Jamie Smith (Star Award)

Jamie Smith was recognized for the January 2022 Star Award.  She worked diligently to get all of the bonuses, COLAS, and other changes entered into Banner.  The Finance & Administration divison appreciates her hard work in completing these tasks in addition to her regular day to day responsibilities.

 

Dawn Brown (Wise Wolf Award)

Dawn Brown was recognized for the January 2022 Wise Wolf Award. Dawn is caring, patient, and follows through with connecting with WOU students and families. Her customer  service is exemplary!

 

ABCD Group Award (Dennis Johnson, Dawn Brown, Crystal Jones, Sandra Holland, Max Braziel, and Joey Benefiel)

Dennis, Dawn, Crystal, Sandra, Max, and Joey were recognized for the January 2022 Above & Beyond the Call of Duty Group (ABCDG) Award. This team worked diligently to prepare the ARP checks for mailing in one day. This was completed while assisting with the phone call volume and walk-in traffic in the Business Office.

 

Winter 2022 F&A Newsletter

Human Resources & Payroll
  • Payroll has made significant process on the implementation of Web-Time Entry, and all unclassified staff will be using Web-Time Entry in February.
  • HR has recently collected and processed the annual classified vacation payouts and put everything in place to process unclassified payout for the first time.
  • The SEIU CBA was ratified in December; HR is now processing necessary changes including COLA, Pandemic Bonuses, and getting ready for upcoming Salary Selectives. Mediation with WOU-FT is complete, and they will hopefully ratify by February 5, 2022.
  • Human Resources has created the new sick leave code to track the use of COVID sick leave.
  • HR recently moved all Employment Authorization and Pay Adjust tracking to Google Signature. It has made signatures and processing much more efficient.
  • There are currently 33 open positions through recruitment.
  • HR continues to encourage faculty and staff to get their COVID-19 booster vaccinations as a way to keep the WOU community safe.
  • Crystal Talitonu-Naea (pictured below) started working as the Talent Acquisition Coordinator in November. Crystal recently moved to Oregon from her hometown of San Jose, CA in August 2021, where she was working within the Nonprofit Sector for the last 13 years. When not helping people connect to their dream job, Crystal enjoys doing art with her kids, seeking out the best Pho in town, solving mysteries and perfecting her chocolate chip cookie recipe.

University Computing Solutions
  • Kolis Crier continues to co-lead the development of the Finance & Administration Internship program. The Finance & Administration Internship Program is one of the ways the division is working towards increasing diversity, equity, and inclusion. This opportunity offers students paid internships, mentoring, and practical experience. The division will be rolling out the following four internships for Spring term 2022.
    • University Computing Solutions (UCS) – Software Development & Applications Support Internship
    • Capital Planning & Construction (CPC) – Project Management Internship
    • Campus Public Safety (CPS) Internship
    • Finance & Administration (F&A) Internship
  • Shea Hawes continues to support the phased successful rollout of Web Time Entry. All unclassified professional employees are scheduled to be on WebTime Entry for February 2022 payroll.
  • 95% of campus network connections have been moved to a private network, reducing our attack surface from the outside world.
  • Banner Financial Aid has been installed in non-Prod and is currently being validated by Ellucian Professional Services.
  • Pamela Farr (pictured below) has recently joined the UCS team as a Warehouse Programmer. Pamela is from Eugene, where she was a Computer Information Systems Faculty member at Lane Community College.

Capital Planning & Construction
  • The Student Success Mission Development Task Force is finalizing its work. The RFQ for design services for the Student Success Center was posted and responses are due February 3, 2022.
  • Check out the CPC website for updates on the steamline and the Student Success Center.
Treasury Services
  • The net cash position as of December 31, 2021 is $32,100,973.
  • For the next 6 months, the total projected inflow is projected at $64,474,029.
  • For the next 6 months, the total projected outflows are $73,727,858.
  • The projected ending cash positon is $22,847,144 across all funds.
Office of Budget & Planning
  • FY23 budget development is underway.
    • Camarie Moreno has been providing budget support to the University Budget Advisory Committee. Click here to view the four scenarios for the FY23 Education & General (E&G) fund forecast.
    • The recording of the 1/21/22 Budget Conversation on the Overall Budget FY22 & CARES Funding is posted on the UBAC Website.
    • Click here to view past UBAC Meeting Minutes for the 2021-2022 year.
  • The Tuition & Fees Advisory Committee (TFAC) is comprised and working on its recommendation to the President for undergraduate resident tuition rate increase.
Accounting & Business Services
  • The ABS office completed the 2021 Financial Statements.
  • Eide Bailey has completed the audit of the Financial Statements and the Single Audit.
  • The ABS office is in the process of preparing withdrawals, third party billings, and the annual 1099, 1098T, and 1098E forms.
  • Paloma Larsen (pictured below) recently joined the Accounting and Businesses Services Office as a Revenue Agent 2. Paloma’s first language is Spanish, and she learned English when she was six years old. Paloma has a Health Information Management Degree and is working towards an Accounting Degree. She has three children and a sassy little dog named Norman Taylor, who only responds to Normie. Paloma loves working at WOU!

     

    Campus Public Safety
    • Public Safety Officers will participate in a racial justice training in February 2022.
    • Parking Services is working on electric vehicle (EV) chargers for the campus.
    • The Occupational and Environmental Health and Safety (O&EHS) Officer is working on OSHA required training.
    • Campus Public Safety completed a self-defense training for students.
    Facilities Services
    • Facilities Services is working on upgrading the software program.
    • Facilities Services is remodeling offices in Administration Building.
    Freedom Center
    • Michaela Loggins (pictured below) is currently serving as an Interim Co-Director.

    • The Freedom Center has proposed the following activities for winter term:
      • Black History Month Activities
      • Self-Care & Self-Love Events
      • Women’s History Month Activities
    • The Executive Director of Equity and Inclusion (DEI) will become the Advisor for the Freedom Center once recruited.

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