Campus Recreation

Eligibility

Students

There are two student membership categories as follows:

• Student – Students who are currently actively taking on-campus classes and paying full student incidental fees are automatically members of the Health and Wellness Center (HWC).
• Plus One Student – Students who were enrolled in the previous term and were paying full WOU student incidental fees are eligible to purchase a Plus One Student pass that extends HWC membership for the one subsequent term.

Faculty/Staff

Current faculty/staff members of WOU are eligible to purchase an HWC Faculty/Staff membership. WOU Faculty/Staff who are also students must purchase the Faculty/Staff membership in order to use the facility unless they are paying full WOU student incidental fees.

Partner

A partner is the legal spouse of an eligible student, faculty, or staff member.

Dependents

A person who qualifies under IRS guidelines as the legal dependent of a student, faculty, or staff member who has a current HWC membership may be eligible to purchase an HWC Dependent membership. The following eligibility rules apply to dependents:

• Ages 0-15Dependents ages 0-15 are not eligible for membership, but may participate during specific Youth Access Hours (see Youth Access Guidelines).
• Ages 16+Dependents ages 16+ are eligible to purchase an HWC Dependent membership. Dependents ages 16+ are eligible for most services, programs, trips, or classes with the exception of specifically designed, age-appropriate programs.

Community Members

With the size of WOU’s student population, it gives us an unfair advantage over local fitness centers for your business. We do not want to unfairly provide similar services in which local businesses already have an established program. Community members can purchase the Aquatic Center and Climbing Wall memberships.

Unique Access

HWC allows access to facilities for visiting individuals or groups and limited-duration employees or volunteers who do not qualify for a WOU ID card. Mechanisms for creating access vary depending on the requestor’s situation. Contact the Campus Recreation Director to discuss the specifics of your situation.

For clarification on these categories, or for any other membership or access questions, please call the HWC at 503-838-9530.

Membership Fees and Payment Options

Assumption of Risk

• Regardless of the activity, all participants must understand they are assuming the risk when they take part in an active recreation program.
• Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
• Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
• These risks could include but are not limited to muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
• Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Payroll Deduction

• Payroll deduction membership is deducted each month over the membership period.
• The payroll deduction payment method is designed for long-term membership commitment and should not be stopped except for documented illness, injury, termination of employment, pause in employment (such as summer break or 10-month staff position ends over summer), or relocation out of the Monmouth area.
• Non-use of the facility does not qualify as an above circumstance.
• Membership cancellation processes are handled at the Health and Wellness Center’s front desk.

Refunds

• Once you have applied the Health and Wellness Center non-student membership charges, you are responsible for payment. To cancel your non-student membership please visit the HWC front desk.
• Purchase of locker service is non-refundable. Locker transfers are available upon request.
• Special circumstances such as medical issues, leaving the university, or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis if immediate notification is given.
• The non-use of the facility does not qualify as a special circumstance.
• Refunds are first applied to student/WOU account balance. If a zero balance is present a check will be mailed.

Member ID

• To enter the Health and Wellness Center, members must have their current Western Oregon University or HWC ID card.
• The HWC ID cards are issued to Partners and Dependents 16+. The first HWC ID card is provided at no charge. Upon renewal, the original card will be activated.
• If an HWC ID card is lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University’s Photo ID Card replacement cost of $15.
• If you lose your WOU ID card, you may get a replacement at the Werner University Center Information Desk for a $15.00 fee.
• Persons who are caught fraudulently using an ID card other than their own will be denied entrance, the ID card will be confiscated, and both the individual and owner of the card may face disciplinary action and may be trespassed from the facility.

Biometric Access – currently suspended

• Current students, faculty, and staff members may elect to activate their fingerprint in their member account as a backup form of access if they forget their WOU ID card. If their fingerprint does not work or allow access to the current student, faculty, and staff member should have their WOU ID card to gain access to the facility.
• Users must understand biometric devices do not always read an individual’s fingerprint accurately or at all due to a number of issues. Due to this unreliability, we only use the biometric access system as a backup device and have your WOU ID card available.

Forgotten ID

• A student or HWC member who forgets their ID card or otherwise seeks to use the Health and Wellness Center without ID must go to the HWC Front Desk to request authorization for admission. Upon review of active membership status, the individual will fill out the required documentation.
• A maximum of 1 “forgotten ID” instance per term will be permitted – if this maximum is exceeded the individual’s membership will be suspended. The suspension will last until the following term. No membership refunds will be given for a suspended membership.

Entry

• For entry to facility and events, members must have a current WOU or HWC ID card or have purchased a guest pass.
• Spectators are allowed to enter the facility free of charge to observe participants in scheduled, fee-based, non-academic instructional or sports programs.
• Entry may be refused or privileges suspended or revoked with sufficient cause.
• Individuals using an ID other than their own to gain access to the Health and Wellness Center may have privileges suspended for both the individual using the false ID and the valid member.

Requirements

• The current WOU Community member must be present at the time of payment for guest to be allowed entrance.
• HWC staff reserves the right to deny access to a guest.
• Members may sponsor up to 2 adult guests to join them in the facilities per day. See Youth Access Hours for youth access.
• Non-WOU Community members are not permitted to solicit students or members to sponsor access into the facility.
• The member is fully responsible for their guests. Failure to follow member guidelines and responsibilities will result in loss of privileges of the facility. No refunds will be given.
• Intentional destruction of property by any guest or member will be charged to the sponsoring member for the amount equal to replacement of the property.

Assumption of Risk

• Regardless of the activity, all participants must understand they are assuming the risk when they take part in an active recreation program.
• Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
• Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
• These risks could include but are not limited to muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
• Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Entry

• For entry to facility and events, members must have a current WOU or HWC ID card or have purchased a guest pass.
• Spectators are allowed to enter the facility free of charge to observe participants in scheduled, fee-based, non-academic instructional or sports programs.
• Entry may be refused or privileges suspended or revoked with sufficient cause.
• Individuals using an ID other than their own to gain access to the Health and Wellness Center may have privileges suspended for both the individual using the false ID and the valid member.

Eligibility

Community members
As a community member, you have the opportunity to purchase an Aquatic Center (AC) membership or day pass.

Student
Students who are currently registered and paying full student incidental fees are automatically members of the AC.

Faculty/Staff
Are eligible to purchase an Aquatic Center membership. If you currently have a current HWC membership you already have access to the AC.

Assumption of Risk

• Regardless of the activity, all participants must understand they are assuming the risk when they take part in an active recreation program.
• Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
• Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
• These risks could include but are not limited to muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
• Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Registration process

• Aquatic memberships may be purchased at the Front Desk of the HWC and are good for an entire term.
• The Aquatic membership is good for unlimited participation in lap swims, recreational swims, and aquatic exercise classes.
• Payment for memberships can be made with exact cash and checks (payable to Western Oregon University) at the HWC Front Desk.
• Each individual member ages 16 or older must have their own current AQUATIC ID membership card in order to access and use the facilities.
• Each member ages 16 or older will obtain an AQUATIC ID card from the HWC Front Desk, which they will receive upon paying for their membership.
• The first AQUATIC ID card is issued at no cost. Upon renewal, the original card will be activated.
• If an AQUATIC ID is damaged beyond usage, lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University’s Photo ID card replacement cost of $15.
• The ability to pay per use is also available at the HWC Front Desk. Each guest must sign a waiver and pay the drop-in fee. Exact cash or checks made payable to WOU at the HWC Front Desk.

Refunds

• To cancel your Aquatic Center membership please visit the HWC front desk. Campus Recreation’s refund policy is consistent with the Business Office Refund schedule.
• Purchase of locker service is non-refundable. Locker transfers are available upon request.
• Special circumstances such as medical issues, leaving the university or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis if immediate notification is given.
• Non-use of the facility does not qualify as a special circumstance.
• Refunds are first applied to student/WOU account balance. If a zero balance is present a check will be mailed.

Eligibility

Community members
As a community member, you have the opportunity to purchase a Climbing Wall (CW) membership or day pass.

Student
Students who are currently registered and paying full student incidental fees are automatically members of the CW.

Faculty/Staff
Are eligible to purchase a Climbing Wall membership. If you currently have a current HWC membership you already have access to the CW.

Assumption of Risk

• Regardless of the activity, all participants must understand they are assuming the risk when they take part in an active recreation program.
• Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
• Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
• These risks could include but are not limited to muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
• Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Registration process

• Climbing memberships may be purchased at the Front Desk of the HWC and are good for an entire term.
• The Climbing membership is good for unlimited participation in roped climbing times.
• Payment for memberships can be made with exact cash and checks (payable to Western Oregon University) at the HWC Front Desk.
• Each individual member ages 16 or older must have their own current CLIMB ID membership card in order to access and use the facilities.
• Each member ages 16 or older will obtain a CLIMB ID card from the HWC Front Desk, which they will receive upon paying for their membership.
• The first CLIMB ID card is issued at no cost. Upon renewal, the original card will be activated.
• If a CLIMB ID is damaged beyond usage, lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University’s Photo ID card replacement cost of $15.
• The ability to pay per use is also available at the HWC Front Desk. Each guest must sign a waiver and pay the drop-in fee. Exact cash or checks made payable to WOU at the HWC Front Desk.

Refunds

• To cancel your Climbing Wall membership please visit the HWC front desk. Campus Recreation’s refund policy is consistent with the Business Office Refund schedule.
• Purchase of locker service is non-refundable. Locker transfers are available upon request.
• Special circumstances such as medical issues, leaving the university or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis if immediate notification is given.
• Non-use of the facility does not qualify as a special circumstance.
• Refunds are first applied to student/WOU account balance. If a zero balance is present a check will be mailed.

Eligibility

Community members
As a community member, you have the opportunity to purchase a Turf Field (TF) membership or day pass during the summer academic term.

Student
Students who are currently registered and paying full student incidental fees for the summer term are automatically members of the TF.

Faculty/Staff
Are eligible to purchase a Turf Field membership during the summer academic term. If you currently have a current HWC membership you already have access to the TF.

Assumption of Risk

• Regardless of the activity, all participants must understand they are assuming the risk when they take part in an active recreation program.
• Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
• Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
• These risks could include but are not limited to muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
• Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Registration process

• Turf Field memberships may be purchased at the Front Desk of the HWC and are good for the entire summer term.
• The Turf Field membership is good for unlimited participation from dusk to dawn during the summer term.
• Payment for memberships can be made with exact cash and checks (payable to Western Oregon University) at the HWC Front Desk.
• Each individual member must have their own current TURF ID membership card in order to access and use the facility.
• Each member will obtain a TURF ID card from the HWC Front Desk, which they will receive upon paying for their membership.
• The first TURF ID card is issued at no cost. Upon renewal, the original card will be activated.
• If a TURF ID is damaged beyond usage, lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University’s Photo ID card replacement cost of $15.
• The ability to pay per use is also available at the HWC Front Desk during the summer term. Each guest must sign a waiver and pay the drop-in fee. Exact cash or checks made payable to WOU at the HWC Front Desk.

Refunds

• To cancel your Turf Field membership please visit the HWC front desk. Campus Recreation’s refund policy is consistent with the Business Office Refund schedule.
• Purchase of locker service is non-refundable. Locker transfers are available upon request.
• Special circumstances such as medical issues, leaving the university or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis if immediate notification is given.
• Non-use of the facility does not qualify as a special circumstance.
• Refunds are first applied to student/WOU account balance. If a zero balance is present a check will be mailed.