• Due to the high demand of usage, the Health and Wellness Center and Turf Field facilities the Campus Recreation Department limits the number of rentals during the fall, winter, or spring terms.
• All facility reservations are made through the Campus Recreation Director or online using the Facility Reservation Request form. Please call 503-838-9535 for details.
• The Campus Recreation Director will assist your group in finding the appropriate space for your needs, developing a layout/setup, and coordinating rentals and catering while complying with university rules and regulations. All facility reservation requests will be considered when received with appropriate lead time; 10 days is recommended. Large-scale events will be considered if received with appropriate lead time; 20 days is recommended. Reservations are not final until confirmation and/or contract has been sent and/or signed by WOU Campus Recreation and are dependent on space and staff availability.
• Facilities are to be used for their intended purpose any alterations to rental activities scheduled may result in additional charges.
• Some events hosted by Campus Recreation are not to be played outside of their scheduled game time (i.e. Dodge Ball). Practice time for such activities is not permitted.
• Aquatic Center rentals must be supervised by an on-duty Campus Recreation Department employed lifeguard(s).
• Climbing Wall rentals must be supervised by an on-duty Campus Recreation Department employed Climbing Specialist(s).
• Non-university affiliated individuals or groups (or events open to the public) must provide a proof of insurance certificate indicating single-liability insurance in which Western Oregon University is named as an additional insured in the minimum amount of $1,000,000 (one million) covering bodily injury, including death, and property damage for each occurrence.
• Food and catering are scheduled through the Campus Recreation Department, which in turn will make all the necessary arrangements with WOU’s Catering Department. Outside food vendors can be utilized if requested, so please note this when filling out the facility reservation request form.
• Campus Recreation reserves the right to decline any request.
• Confirmation is sent via email after receipt of required documentation and payment.
• A minimum $20.00 staffing fee will be charged if extra staff is needed depending on the size or/and nature of the rental

Gymnasium Court options include:

• 2 basketball courts
• 2 volleyball courts
• 6 badminton courts
• 3 pickleball courts

(Curtain available to split courts)

Available for an additional fee:

• Sound system
• Scoreboards
• Wireless microphone

Aquatic Center options:

• 15 person Therapy Pool
• Volleyball and basketball area
• 5 lap lanes (25 yards)
• 2 Family Changing rooms

These prices are for facility rental only and do not include additional staffing costs. Additional staffing costs will fluctuate depending on age and number of participants and the type of activity. Please be aware that any additional Lifeguard(s) scheduled specifically for your event will be added to the rental agreement prior to the event.

Climbing Wall options:

• 60+ routes to top-rope
• 15 ft Bouldering rock
• Climbing shoe rentals
• Harness and belay device provided
• Belaying done by Climbing Specialist

These prices are for facility rental only and do not include additional staffing costs. Additional staffing costs will fluctuate depending on age and number of participants and the type of activity. Please be aware that any additional Climbing Specialist(s) scheduled specifically for your event will be added to the rental agreement prior to the event.

Turf Field options:

• Restrooms available
• 1 Full-sized Soccer, Rugby or Lacrosse field
• 2 Youth sized Soccer fields
• 100+ spectator seating

Available for an additional fee:

• Sound system
• Scoreboards

Internal WOU fees for additional labor/products:

• Equipment removal/day or Equipment removal/occurrence (Minimum $45/hour)
• Field Painting/application (Minimum of $125 + $45/hour)

These prices are for facility rental only and do not include additional staffing costs. Additional staffing costs will fluctuate depending on age and number of participants and the type of activity. Please be aware that any additional Facility Specialist(s) scheduled specifically for your event will be added to the rental agreement prior to the event.

Disc Golf options:

• Restrooms on the south side of the Turf Field
• Practice hole located between Turf and Softball Fields
• Trash cans located after Hole #2 and at Hole #8
• Water fountain next to restrooms
• Course map on Hole #1
• Hole location/direction signs at each 5ft x 10ft concrete tee pads

These prices are for facility rental only and do not include additional staffing costs. Additional staffing costs will fluctuate depending on age and number of participants and the type of activity. Please be aware that any additional Facility Specialist(s) scheduled specifically for your event will be added to the rental agreement prior to the event.