UCS provides multiple ways to access your work from home. Below are the different options we provide.
WOU VDI | WOU VPN | Connecting to Network Drives | Zoom | Access Class rosters | Office 365 | Creative Cloud
With this option, your drives (H, I, K, etc.) will automatically be mapped.
Or, access WOU VDI by clicking on the icon in Portal
Using the browser of your choice, navigate to https://vdi.wou.edu or follow theVirtual Desktop link in Portal
Click on the “VMware Horizon HTML Access” button
Note: if you check the box below the button, it will skip this screen next time you navigate toVirtual Desktop in your current browser.
Enter your WOU credentials (username and password), then click “Login” and you’re good to go!
Find the small tab to the left of theVirtual Desktop screen and click on it. This will open a side screen full of options.
At the top of this side screen, click on the button with the three square symbols, as shown in the screenshot below. This will send a Ctrl+Alt+Delete to the Virtual Desktop machine.
Access it via app: download the Windows or Mac installer
Click on the “VMware Horizon Client for Windows” and then click “Go to Downloads”
Click on the “Download” button in the new window
Find the installer (VMware-Horizon-Client) in the Downloads folder in File Explorer and double click on it
Click “Agree & Install.” This will begin the install process.
Once the install has been completed, click on “Finish”
You’ll have to restart your computer for the installation to complete. Click on “Restart Now”
Once your computer restarts, log in and open the Horizon Client. Once inside the app, click on “Add Server”
In the popup screen that appears, enter “vdi.wou.edu” then click the “Connect” button
After you click the “Connect” button, a login screen will appear. Enter your WOU username and password, and you should be all set!
Click on the “VMware Horizon Client for Mac” and then click “Go to Downloads”
Click on the “Download” button in the new window
Find the installer (VMware-Horizon-Client) in the Downloads folder in Finder and double click on it
Accept the license agreement by clicking “Agree”
Drag the VMware Horizon Client icon in the window into the Applications folder icon
Find the “VMware Horizon Client” application in your Applications folder in Finder, then double click on it
A security window will pop up asking if you want to open the app. Click “Open”
The app will open in a new window asking you to enter the name of a Connection Server. Enter “vdi.wou.edu” into the field, then click “Connect”
After you click the “Connect” button, a login screen will appear. Enter your WOU username and password, and you should be all set!
WOU VPN
With this option, you will have to map your drives (H, I, K, etc.) yourself
Download the Windows or Mac installer
Directions for connecting to network drives
Note: You must be off the campus network to reach this address and download the installer
Open your preferred browser and type https://ra.wou.edu into the search bar
Enter your WOU username and password into the respective text boxes and click “Logon”
The automatic installation will fail. To proceed, click on the “Windows Desktop” link
The following window should pop up. Click “Save File” (this should save it to your Downloads folder)
Find the installer file in your Downloads folder and double click on the anyconnect-win icon
The installer wizard should pop up. Click the “Next” button.
Choose the “I accept the term in the License Agreement” radio button. Then, click “Next”
Click “Install”
The following popup window should appear. Click “Yes”
Once the following window has finished, click “Next”
Click “Finish”
On the bottom left of your screen, navigate to the search box (click the magnifying glass icon) and in the text box type “AnyConnect” and click on “Cisco AnyConnect Secure Mobility Client” when it pops up
A small window should appear with the drop down box pre-filled with ra.wou.edu. If this box is not filled, please type ra.wou.edu. Click on “Connect”
In the new window that appears, enter your WOU credentials (username and password), then click “OK”
On the bottom right of your screen, you should see a message that you are connected via VPN (the message will only last for a few seconds)
Click on the System Tray (small caret [up arrow]) icon on the bottom right of your screen. This will bring up a small window full of icons. Click on the one that looks like the earth with a lock over it. This will open the Cisco VPN Client.
Once the Cisco VPN Client window appears, click on “Disconnect” and you’re done
Open your preferred browser and type https://ra.wou.edu into the search bar
Enter your WOU username and password into the respective text boxes and click “Logon”
The automatic installation will fail. To proceed, click on the “Mac OS X” link
Navigate to Finder at the bottom left of your screen and open it
Find the installer file in your Downloads folder and double click on the anyconnect-macosx icon
A new window with the vpn.pkg should appear. Double click on the package icon
If you get the message that the package’s certificate has expired, click “Continue”
Back in the installer window, click the “Continue” button
Choose “Continue”
Click “Agree” to continue the install
Choose “Install”
After you click “Install” a popupwindow willappear asking for your WOU credentials. Enter your username and password, then click “Install Software”
Choose “Close”
After the previous step, a popup will appear asking if you want to move the package to the trash. This is completely up to you; however, the installer is no longer needed and can be thrown away.
On the bottom left of your screen, once again open Finder, then navigate to Applications on the sidebar. Within Applications there will be a folder titled “Cisco.” Open the folder and double click on the “Cisco AnyConnect Secure Mobility Client” application
A small window should appear with the drop down box pre-filled with ra.wou.edu. If this box is not filled, please type ra.wou.edu. Click on “Connect”
In the new window that appears, enter your WOU credentials (username and password), then click “OK.” You should now be connected to the VPN.
Check the Dock at the bottom of the screen, and find the icon shown below. Click on the icon to open the Cisco VPN Client.
Once the AnyConnect Cisco Client window appears, click on “Disconnect” and you’re done
If you’d like to connect to your departmental or personal drives (H, I, K, P, etc.) when using the WOU VPN, follow the instructions below
Windows
\\home[a-z].wou.edu\home[a-z]\username\username
Example
\\homep.wou.edu\homep\potterh\potterh
Mac
smb://home[a-z].wou.edu/home[a-z]/username/username
Example
smb://homep.wou.edu/homep/potterh/potterh
Note: If you have questions about your department name, please contact sysadmin@wou.edu
Windows
\\groupa.wou.edu\groupa\departmentname (departments A-I)
\\groupj.wou.edu\groupj\departmentname (departments J-Q)
\\groupr.wou.edu\groupr\departmentname (departments R-Z)
Examples
\\groupa.wou.edu\groupa\creative_arts
\\groupj.wou.edu\groupj\Library_Media_Services
\\groupr.wou.edu\groupr\sep
Mac
smb://groupa.wou.edu/groupa/departmentname (departments A-I)
smb://groupj.wou.edu/groupj/departmentname (departments J-Q)
smb://groupr.wou.edu/groupr/departmentname (departments R-Z)
Examples
smb://groupa.wou.edu/groupa/admissions
smb://groupj.wou.edu/groupj/mssp
smb://groupr.wou.edu/groupr/upward_bound
Windows
\\share.wou.edu\share
Mac
smb://share.wou.edu/share/
Windows
\\class.wou.edu\class
Mac
smb://class.wou.edu/class
Windows
\\home[a-z].wou.edu\home[a-z]\username\public_html
Example
\\homep.wou.edu\homep\potterh\public_html
Mac
smb://home[a-z].wou.edu/home[a-z]/username/public_html
Example
smb://homep.wou.edu/homep/potterh/public_html
Click on the folder icon near the bottom left of the screen. This will open “File Explorer”
Right click the “This PC” icon on the left hand side of the menu. A submenu will appear.
Click on the “Map network drive” option.
In the new window, select the correct drive letter that you want to use. Free drive letters will have empty lines next to the colon; these are the ones you want to choose.
Add your path as below to the “Folder” text box. Make sure “Reconnect at sign-in” is checked.
Click “Finish”
There will be a popup window that asks for your WOU credentials.
BE SURE to enter your username like below, or you’ll get errors:
MASH\username
Open Finder (in the Dock at the bottom of your screen)
Once Finder is open, go to the tool bar at the top of your Mac and click “Go.” In the menu that pops up, click “Connect to Server.” (Alternatively, once Finder was open you could just use the keys Command + K). The window Connect to Server will pop up on your screen.
The Connect to Server window allows you to add the drives you’d like to connect to. In the “Server Address” text area, type in the following:
smb://[name of drive].wou.edu/[name of drive]/[name of department folder]
example: smb://groupa.wou.edu/groupa/aswou
Then, click the plus (+) button on the end of that text area so that the server address will be added to the “Favorite Servers” area for easy access.
Finally, click the “Connect” button and you’ve got access to the drive.
Zoom is a video conferencing tool for virtual learning, remote meetings, and online collaboration. This document will help you with security features designed to control online classrooms, prevent disruption, and help educators effectively teach remotely. Here are some best practices for securing your virtual classroom using Zoom.
Do not make classrooms or meeting rooms public. It is very important that you tell your students not to post Zoom room information, especially passwords, on social media. Provide the link directly to specific people. This means you will want to email or text your remote participants directly. You could also post the meeting information in Moodle, in a location that only your students have access to.
In Zoom, there are two options to make a meeting private: require a meeting password or use the waiting room feature and control the admittance of guests. Once your meeting is started, you can lock the Zoom session so that no one else can join. It is kind of like closing the classroom door a few minutes after the class starts. Give your students a few minutes to connect to the room and then click Participants at the bottom of your Zoom window. In the Participants pop-up, click the button that says Lock Meeting.
The Waiting Room feature is one of the best ways to protect your Zoom virtual classroom and keep out those who aren’t supposed to be there.
When enabled, you have two options for who hits the Waiting Room before entering a class:
The virtual Waiting Room can be enabled for every class (in your settings) or for individual classes at the scheduling level (see below). Starting on March 31, 2020 this feature was turned on by default.
Manage screen sharing options. In Zoom, change screen sharing to “Host Only” (As of March 26, 2020, this is enabled by default). This will give instructors more control over what students are seeing and prevent them from sharing random content. However, if students need to share their work with the group, you can allow screen sharing in the host controls. Click the arrow next to Share Screen and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window. You can also change the default sharing option to All Participants in your Zoom settings.
Teachers can restrict the in-class chat so students cannot privately message other students. We’d recommend controlling chat access in your in-meeting toolbar controls (rather than disabling it altogether) so students can still interact with the teacher as needed.
If someone who’s not meant to be there somehow manages to join your virtual classroom, you can easily remove them from the Participants menu. Hover over their name and the Remove option (among other options) will appear. Click to remove them from your virtual classroom, and they won’t be allowed back in.
Zoom gives you some other protection options when scheduling a class and before you ever have to change anything in front of your students. Here are a few of the most applicable:
Additionally, teachers have a couple in-meeting options to control your virtual classroom:
It is important that you update your Zoom software whenever a new version is available. In January and again in April 2020, Zoom updated their software. In their security updates, Zoom added passwords by default for meetings and disabled the ability to randomly scan for meetings to join. As new vulnerabilities are discovered, these are patched by updates to the software.
You can also view this video from Zoom on securing your virtual classroom:
Zoom offers several Zoom Education Webinar sessions each week with a live host to answer your questions, and focus on the following topics:
We also have the following short videos to help teachers get up and running with Zoom:
Sign into the Zoom desktop client
Click your profile picture then click Check for Updates
From your iOS device: Go to the App store, tap on account, and update Zoom Cloud meetings.
From your Android device: Go to the Google Play store, tap on Zoom Cloud meetings and update.
Additional information – Where do I download the latest version?
Additional information on Zoom 5.0 – New updates for April 27, 2020 – Version 5.0
From the Portal click on the Wolf web icon
Click on the Faculty Menu
Click on Class List
Select a term code
Select a course
Wolf web will display the students registered for this course and their email addresses. If you want all of the student’s email addresses, click on the “Display Email List” button
Faculty can also access a class list that can be copied to Excel or to an email program by going to “Class Rosters with E.mail addresses” link under the Faculty Menu.
Access the Microsoft Office Suite (Word, Excel, etc.) from anywhere at https://www.office.com/
At the website, click “Sign in”
Log in with your WOU username with “@mash.wou.edu” appended and at the next step, your WOU password
Adobe has provided temporary at-home access, through July 6th, 2020, for impacted students and faculty, so that they can continue their work remotely. Please follow the instructions below to enable access to Creative Cloud Desktop Apps on your personal device.
Visit https://creativecloud.adobe.
If prompted, select Company or School Account and it should take you to a portal sign on screen where you will provide your credentials in the WOU login screen.
From the Creative Cloud website, browse for and download your desired app. Click Apps on the top of the page to view all apps.