Equipment Rental Form

Equipment Rental Request Form

Western Oregon University Facilities Services Contact with questions. Email: Faciltitieshelp@mail.wou.edu Phone: 503-838-8239

Contact Information
Event Name & Location*
Requestor Name*
Requestor Phone Number*
Requestor Email*
Department / Organization Name*
Index Code to be Charged*
Item Request
Acknowledgement of Terms*
I have read and understand the policy and expectations.
Policy & Expectations:
-The Fee Schedule is available on the Facilities Services website.

-Items are available on a first-come, first-served basis. After we receive your request, someone from Facilities Services will contact you to confirm availability and dates.

-There is an additional Labor Charge for set-up of tables/chairs. It is expected that all tables & chairs will be clean and returned to their racks after events. Additional labor charges will be applied for cleaning and returning tables/chairs to the racks.

-Delivery and pick-up of racked tables & chairs are included in the rental fees. It is expected that tables & chairs will be returned to the racks before picking up.

-Additional labor charges include but are not limited to:
 Stage set-up
 Tables/Chair set-up
 Returning Tables/Chairs to Racks after event
 Cleaning of Tables/Chairs if necessary
 Any additional work requested

-Delivery and pick-up are scheduled during Facilities Services business hours (Monday-Friday 7:30am-4:30pm).
Number of Tables
Number of Chairs
Spider Box & Cables Needed
- Yes
- No
*Spider boxes include extension cords and cord covers.
Dates / Times Needed
Please note that delivery and Pick-up are scheduled during Facilities Services business hours (Monday-Friday 7:30-4:30).
Equipment Delivery Date
MM slash DD slash YYYY
Equipment Delivery Time

: Hours

Minutes

AM/PM
Pick-up Date
MM slash DD slash YYYY
Pick-up Time

: Hours

Minutes

AM/PM
Labor Charges
Note that delivery and pick-up of racked tables & chairs are included in the rental fees. It is expected that tables & chairs will be returned to the racks before picking up. Additional labor charges include but are not limited to: - Stage set-up - Tables/Chair set-up - Returning Tables/Chairs to Racks after event - Cleaning of Tables/Chairs if necessary - Any additional work requested
Please describe any additional service requests in box below
Example: Set-up, returning chairs to rack, extension cord set up
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Equipment Rental Form

Equipment Rental Request Form

Contact Information

Item Request

Dates / Times Needed

Labor Charges

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