Accounts Payable Direct Deposit

Business Services is pleased to announce the ability to pay employees via direct deposit (ACH) for non-payroll items. This means that payments can be deposited directly into your bank account. Notification of payment will be sent to you via e-mail.

NOTE: If you are a student, do not use this form.
Log into WOU Portal and sign up for electronic disbursements.

How to sign up for Direct Deposit

1. Complete the Direct Deposit Authorization Agreement Form (in pdf format)
2. Sign the form.
3. Send the completed form via fax, mail or bring to:
   Western Oregon University
   Business Services – Accounts Payable
   Administration Building –AD 101
   345 N Monmouth Avenue
   Monmouth, OR 97361
   Fax: (503) 838-8014

If you change accounts or banks after signing up,

fill out a new Direct Deposit Authorization Agreement Form and check the box indicating that your information has changed.

If you wish to stop using the direct deposit payment,

fill out a new Direct Deposit Authorization Agreement Form and check the box to stop direct deposit.

How does it work?

• You will get an email from Business Services containing the amount and detailed information related to your payment. Your direct deposit can take up to three (3) business days to reach your account. E-mail notifications of employee direct deposit remittances will be sent to your official WOU e-mail address. In some cases, you may still receive a paper check even after you have signed up for direct deposit. The reason is the Oregon State Treasury prenotes or validates your bank routing and account number before direct deposit can occur. The prenoting process may take up to 10 business days.
• Confirm with your financial institution that your payment has been deposited into your account before writing checks against these funds. In the unlikely event that your bank does not accept the direct deposit, Business Services will review the problem and notify you. (This most frequently occurs due to incorrect bank account number and/ or routing number.)

The sample check below shows where bank routing and account numbers can be found on your checks.

| Your 9-digit bank routing number	| Your bank account number

For questions related to direct deposit,

please contact us via email: villeneuvex@wou.edu

or call us at (503) 838-8231.