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Program for Undergraduate Research Experiences

Home » Forms » Session Request Form for Faculty and Staff

Menu
  • FAQs
  • Academic Excellence Showcase
  • PURE Insights Undergraduate Journal
  • Executive Committee
  • Events
    • Back
      • Academic Excellence Showcase
      • Sharing Undergraduate Research Experiences (SURE)
      • 3 Minute Research Videos

Session Request Form for Faculty and Staff

Thank you for your interest in Academic Excellence Showcase! If you are a student, this is not the page that you want. Please use the student registration page.

AES Session Submission Form

If you would like to request disability related accommodation(s) to participate in a WOU activity or event, please notify Disability Services (ODS) at 503-838-8250 or ods@wou.edu at least three (3) business days in advance. For ASL interpreting, Typewell transcribing, or captioning services please complete the online request form.

This form is for session chairs. Chairing a session may involve organizing and managing submitted student presentations or creating a shell for students to submit to, depending on the session format you choose. Session chairs can sponsor presentations sessions with full control over content and participants, facilitate open presentation/poster sessions that group related student work, or create a space in the AES program for an event or performance.

Not ready to submit? You may use the Save and Continue Option at the bottom to store progress

Primary Session Chair(Required)
Hidden
Are there other session chairs who should be listed in the program?(Required)
Session Chairs(Required)
Please list the chairs for this session. Each chair should be on a separate line.
Email
First Name
Last Name
 

Session Details

Title for the session as it should appear to students selecting sessions and in the proceedings
Session Format(Required)
Please provide an estimate of how many attendees you anticipate for this session. Providing this information helps us schedule an appropriately sized room.

Presentation sessions can be either Open Sessions or Sponsored Sessions. The responsibilities of session chairs will differ depending on the session type. For more information, see the AES website at https://wou.edu/aes

  • An Open Session is a session for which student submissions may be either solicited or unsolicited. All open presentations are scheduled in 15-minute slots by the AES committee; presenter order may be determined by the Session Chair.
  • A Sponsored Session is a session where the session chair invites specific student submissions. The session chair also determines the presentation lengths and order.
    Students must enter a session key (this will be provided to you) to participate in a sponsored session.
Type of session(Required)
Please provide a description to be included in the proceedings/event program
Preferred Time(s)(Required)
Is it OK for WOU to record this session?
  • During AES, parts of some sessions are recorded (with participant permission) for promotional vidoes, WOUTv, etc.
  • Agreeing to this does not mean that your session will be recorded, simply that you do not object to parts of your session being recorded.
  • Students are also required to indicate whether recordings of their presentations is OK and presentations for which permission is not granted will not be recorded.
I would like to be assigned a session aide

Equipment and Spaces

Specialized Equipment Needed
If you need a specific room due to its functionality (example: Maple Hall for dance) please enter and explain your request here. Where special functionality spaces are not required, rooms will be selected by the AES team to provide the best experience for attendees.
Is there anything else we need to know about your session?
Hidden
Presentation Order
Order
Entry Id
Presentation
 

Western Oregon University

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WESTERN OREGON UNIVERSITY
345 Monmouth Ave. N.
Monmouth OR 97361

503-838-8000 | 1-877-877-1593

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Western Oregon University in Monmouth, OR is located within the traditional homelands of the Luckiamute Band of Kalapuya. Following the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of Grand Ronde Community of Oregon and the Confederated Tribes of the Siletz Indians.

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