Forms
Submitting Forms to Human Resources
Please submit forms to Human Resources using one of the following methods:
1. Human Resources Form Submission (preferred) – Current employees may upload documents directly to HR via WOU Portal. Forms submitted using this method must (1) contain all necessary signatures, and (2) be submitted by the employee.
2. Secure e-mail – E-Mail an applicable staff member or HR email address (hr@wou.edu; payroll@wou.edu; or fmla@wou.edu). If you submit forms via e-mail please use the directions found here for sending a secure e-mail using, #secure# after the subject.
3. Physical form(s) – Mail or drop-off physical forms to our office during our office hours.
COVID-19
Updated Forms & Processes
WOU COVID-19 Sick Leave
WOU COVID-19 Sick Leave Request Form | Policy | Report Your Positive Test Results
Vaccination Exemption
COVID-19 Vaccination Exemption Form
COVID-19 Vaccination Exemption Educational Video
Remote Work Forms
Remote Work Agreement | Policy
Updated Processes
Electronic Pay Document Submission
Electronic Timesheet & Leave Report Submission
New or Prospective Employees
Applications
Recruitment & Onboarding
Recruitment Forms
Advertising Tenure-Track Faculty Positions
Authorization to Fill a Position
Employment Authorization
Personal Funds Reimbursement Form
Position Description (Classified)
Position Description (Unclassified)
Secured Document Sharing/Confidentiality Statement
Substitute W-9 Form
Travel Reimbursement Request
PERS Status Check Request Form (Supervisor Use Only)
Onboarding
Onboarding Checklist – Supervisor
Onboarding Checklist – Employee
Resources
Department Recruitment Cost Processing
Recruitment Guidelines
Travel Information Page
Search Committee Resources
Affirmative Action Checklist
Candidate Interview Evaluation-Weighted
Candidate Rating Sheet
Candidate Rating Sheet-Weighted
Documents for Retention
Final Search Committee Report
Inappropriate Interview Questions
Reference Checking Form
Sample Interview Questions
Search Committee Checklist
Search Committee Online Orientation
New Employee Forms & Resources
New Employee Paperwork
Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.
Submit to Human Resources
New Hire Packet
Payment Plan: Faculty & Graduate Assistants | Classified | Unclassified, Hourly & Stipends
Review
Important Employment Documents
Individual Forms
Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.
I-9 | I-9 Download Instructions | Reciprocal Processing Consortium | Notary Instructions
Employee Information Sheet
Faculty Payment Plan
Classified Payment Plan
Unclassified Payment Plan
Resources
Travel Reimbursement
Student Employee Resources
Student Employee Forms
New Student Employee Hire
New Student Employee Packet
Returning Student Employee Packet
Change of Information
Direct Deposit Change Form
Name Change Form
Address Change Form
Current Employee Resources
Employee Forms
Development Fund Request
Performance Appraisal
Position Descriptions & Request for Review
Classified Position Description
Unclassified Position Description
Request for Position Review (Classified & Unclassified)
Payroll
Update Personal Payroll Information
Direct Deposit Form
State & Federal Tax Withholding: IRS 2022 W-4 | Oregon 2022 W-4 | Request for Exemption from Oregon State Income Tax Withholding (Out of State Employees Only)
Multnomah County Preschool For All Tax: Opt-In/Opt-Out Form | FAQ | Employee Notification
Payroll Checks
Early Paycheck Release Agreement
Replacement Check Form
Hourly Employee Timesheets & Other Forms
Hourly Employee Final Pay Form
Hourly/Temp Timesheet
Pay Document (Adjusts Pay and/or Job)
Requests & Verifications
Payroll Advance Form
Request for Cash-Out of Vacation Leave – Classified Employees | Unclassified Employees
Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form
Benefits Resources
Benefits Resources
PEBB Enrollment Forms
PEBB Employee Enrollment
PEBB Affidavit of Dependency
PEBB Affidavit of Domestic Partnership
PEBB Flexible Spending Account
ASI Flex Debit Card Enrollment
Providence Medical Home Designation
UNUM Long-Term Care Enrollment
Medical History Statement (Printable)
Medical History Statement (Submit Online)
Weight Watchers Enrollment
PEBB Benefit Update Forms
PEBB Mid-Year Change
PEBB Life Insurance Beneficiary Designation Update
ASI Flexible Spending Account Update
PEBB Benefit Claim Forms
ASI Flex
ASI Flex (File Online)
Life Insurance Claim
Public Student Loan Forgiveness
Staff Fee Privilege Forms
Staff Fee (Employee)
Staff Fee (Family Transfer)
Staff Fee Affidavit of Domestic Partnership
Employees with Disabilities
Injury Report/Worker's Compensation (SAIF)
Supervisor’s Occupational Injury Report (All employees, including student employees)
SAIF 801 (Only if medical attention is received)
Employee Status Report
Family and Medical Leave
FMLA/OFLA Leave Request
Certification of Health Care Provider (Employee)
Certification of Health Care Provider (Family Member)
FMLA/OFLA Attendance Record
FMLA/OFLA Attendance Record (Mid-Month)
Classified Hardship Leave Application
Classified Hardship Leave Donation Form
Faculty Donated Leave Bank Request Form
The Standard Disability Claim Form
Departing Employees
Departing Employees
Forms to Complete
Final Check Form: Unclassified | Classified | Faculty | Hourly
Departure Checklist
Departure Form
Exit Interview Questionnaire
Faculty Sick Leave Donation Form
Benefits/Insurance Information and Forms
Benefit & Retirement Information
The Standard Optional Life Insurance Portability
The Standard Retiree Life Insurance Conversion Packet
UNUM Long Term Care Continuation
