Forms
Submitting Forms to Human Resources
Please submit forms to Human Resources using one of the following methods:
Human Resources Form Submission (preferred) – Current employees may upload documents directly to HR via WOU Portal. Forms submitted using this method must (1) contain all necessary signatures, and (2) be submitted by the employee.
Physical form(s) – Mail or drop-off physical forms to our office during our office hours.
New or Prospective Employees
New Employee Forms & Resources
New Employee Paperwork
Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.
New Employees
Child Care Substitutes of Oregon
Individual Forms
Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.
I-9 | I-9 Download Instructions
I-9 Authorized Representative/Notary Instructions: English | Spanish
Change of Information
Resources
Student Employee Resources
New Student Employee Hire
W-4 Forms
Current Employee Resources
Employee Forms
Performance Appraisal
Position Descriptions & Request for Review
- Position Description
- Position Description Writing Guide
- Request for Position Review (Classified & Unclassified)
Recruitment & Onboarding
Recruitment Forms
- Advertising Tenure-Track Faculty Positions
- Authorization to Fill a Position
- Employment Authorization
- Personal Funds Reimbursement Form
- Position Description
- Secured Document Sharing/Confidentiality Statement
- Substitute W-9 Form
- Travel Reimbursement Request
- PERS Status Check Request Form (Supervisor Use Only)
Onboarding
Resources
Search Committee Resources
- Affirmative Action Checklist
- Candidate Interview Evaluation-Weighted
- Candidate Rating Sheet
- Candidate Rating Sheet-Weighted
- Documents for Retention
- Final Search Committee Report
- Inappropriate Interview Questions
- Reference Checking Form
- Sample Interview Questions
- Search Committee Checklist
- Search Committee Online Orientation
Payroll Forms
Update Personal Payroll Information
State & Federal Tax Withholding:
- IRS 2024 Form W-4
- Oregon 2024 W-4
- Request for Exemption from Oregon State Income Tax Withholding (Out of State Employees Only)
Multnomah County Preschool For All Tax:
Notify Payroll of Leave Without Pay
Projected Time Record
Complete and submit a Projected Time Record to payroll@wou.edu before the 15th of the month that LWOP with occur. For example, if you plan to take LWOP on June 20th, you must submit this form by June 15th.
Payroll Checks, Requests & Verifications
Request for Cash-Out of Vacation Leave
Summer Session – Faculty
Benefits Resources
PEBB Enrollment Forms
- PEBB Employee Enrollment
- PEBB Affidavit of Dependency
- PEBB Affidavit of Domestic Partnership
- PEBB Flexible Spending Account
- ASI Flex Debit Card Enrollment
- Providence Medical Home Designation
- UNUM Long-Term Care Enrollment
- Medical History Statement (Printable)
- Medical History Statement (Submit Online)
- Weight Watchers Enrollment
PEBB Benefit Update Forms
PEBB Benefit Claim Forms
Public Student Loan Forgiveness
Staff Fee Privilege Forms
Workplace Accommodations
Injury Report/Worker's Compensation (SAIF)
- Supervisor’s Occupational Injury Report (All employees, including student employees)
- SAIF 801 (Only if medical attention is received)
- Employee Status Report
Family & Medical Leave
- FMLA/OFLA Leave Request
- Certification of Health Care Provider (Employee)
- Certification of Health Care Provider (Family Member)
- FMLA/OFLA Attendance Record
- FMLA/OFLA Attendance Record (Mid-Month)
- Classified Hardship Leave Application
- Classified Hardship Leave Donation Form
- Faculty Donated Leave Bank Request Form
- The Standard Disability Claim Form
- Fitness for Duty
- Employee Status Report
Unclassified Sick Bank Leave
For complete details on qualifying reasons for leave and additional application instructions, please refer to the full policy.
Retirement - Forms
Departing Employees
Forms to Complete
Benefits/Insurance Information and Forms
Employment Information & Resources
Federal
- “Know Your Rights: Workplace Discrimination is Illegal” (formerly “Equal Employment Opportunity is the Law”) poster | English | Spanish
- Federal Family and Medical Leave Act English | Spanish
- Federal Minimum Wage English | Spanish
- Federal Polygraph Protection Notice English | Spanish
- Federal USERRA (military rights) poster English
Oregon State
- Oregon Breaks / Overtime Poster English | Spanish | Other Options
- Oregon Equal Pay English | Spanish | Other Options
- Oregon Family Leave Act English | Spanish | Other Options
- Oregon Minimum Wage English | Spanish | Other Options
- Oregon OSHA (Occupational Safety and Health Administration) English | Spanish
- Oregon Protections for Victims of Domestic Violence, Harassment, Sexual Assault & Stalking English | Spanish | Other Options
- Oregon Sick Time English | Spanish | Other Options
- Oregon Paid Leave English | Spanish | Other Options
Other States
COVID-19 & Updated Processes
Updated Forms & Processes
WOU COVID-19 Sick Leave
Vaccination Exemption
- COVID-19 Vaccination Exemption Form
- COVID-19 Vaccination Exemption Educational Video
- COVID-19 Vaccination/Exemption Verification Form
Remote Work Forms
Updated Processes
Process Flowcharts
CONTACT
Human Resources
Lieuallen Administration 305
345 Monmouth Ave N | Monmouth, OR 97361
P: 503-838-8490 | F: 503-838-8522 | E-mail: hr@wou.edu
WESTERN OREGON UNIVERSITY
345 Monmouth Ave. N.
Monmouth OR 97361
503-838-8000 | 1-877-877-1593