Submitting Forms to Human Resources

Please submit forms to Human Resources using one of the following methods:

1. Human Resources Form Submission (preferred) – Current employees may upload documents directly to HR via WOU Portal. Forms submitted using this method must (1) contain all necessary signatures, and (2) be submitted by the employee.

2. Secure e-mail – E-Mail an applicable staff member or HR email address (hr@wou.edu; payroll@wou.edu; or fmla@wou.edu). If you submit forms via e-mail please use the directions found here for sending a secure e-mail using, #secure# after the subject.

3. Physical form(s) – Mail or drop-off physical forms to our office during our office hours.

 

COVID-19 & Updated Processes

New or Prospective Employees

New Employee Forms & Resources

New Employee Paperwork

Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.

Submit to Human Resources

New Hire Packet
Payment Plan: Faculty & Graduate Assistants | Classified | Unclassified, Hourly & Stipends

Review

Important Employment Documents

Individual Forms

Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.

Direct Deposit Change Form

IRS 2022 W-4
Oregon 2022 W-4

I-9 | I-9 Download Instructions
I-9 Reciprocal Processing Consortium 
I-9 Authorized Representative/Notary Instructions: English | Spanish

Employee Information Sheet

COVID-19 Vaccination/Exemption Verification Form

Faculty Payment Plan
Classified Payment Plan
Unclassified Payment Plan

Taxable Moving/Relocation Allowance Form

Resources

All Travel Forms – Accounting and Business Services

Current Employee Resources

Development Fund Request

Position Descriptions & Request for Review

Payroll

Update Personal Payroll Information

Direct Deposit Form
State & Federal Tax Withholding: IRS 2022 W-4 | Oregon 2022 W-4 | Request for Exemption from Oregon State Income Tax Withholding (Out of State Employees Only)
Multnomah County Preschool For All Tax: Opt-In/Opt-Out Form | FAQ | Employee Notification

Notify Payroll of Leave Without Pay

Projected Time Record
Complete and submit a Projected Time Record to payroll@wou.edu before the 15th of the month that LWOP with occur. For example, if you plan to take LWOP on June 20th, you must submit this form by June 15th.

Payroll Checks

Early Paycheck Release Agreement
Replacement Check Form

Hourly Employee Timesheets & Other Forms

Hourly Employee Final Pay Form
Hourly/Temp Timesheet

Pay Document (Adjusts Pay and/or Job)

Pay Adjustment/Overload

Requests & Verifications

Payroll Advance Form
Request for Cash-Out of Vacation Leave – Classified Employees | Unclassified Employees
Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form

Benefits Resources

Employees with Disabilities

Injury Report/Worker's Compensation (SAIF)

Supervisor’s Occupational Injury Report (All employees, including student employees)
SAIF 801 (Only if medical attention is received)
Employee Status Report

Employment Information & Resources

Required Postings

Federal

Oregon State

Other States

CONTACT

Human Resources

P: 503-838-8490 | F: 503-838-8522 E-mail: hr@wou.edu