Forms
Submitting Forms to Human Resources
Please submit forms to Human Resources using one of the following methods:
Human Resources Form Submission (preferred) – Current employees may upload documents directly to HR via WOU Portal. Forms submitted using this method must (1) contain all necessary signatures, and (2) be submitted by the employee.
Physical form(s) – Mail or drop-off physical forms to our office during our office hours.
New or Prospective Employees
New Employee Forms & Resources
New Employee Paperwork
Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.
New Employees
Payment Plan
- Faculty and Graduate Assistant Payment Plans (PDF)
- Classified Payment Plans (PDF)
- Unclassified, Hourly and Stipends Payment Plans (PDF)
Child Care Substitutes of Oregon
- CCSO New Hire Packet [English] (PDF)
- CCSO New Hire Packet [Spanish] (PDF)
- Remote I-9 Instructions [English] (PDF)
- Instrucciones para el I-9 Remoto [Español] (PDF)
Remote Work Forms
Americans with Disabilities Act (ADA) Requests
Individual Forms
Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.
- Employee Information Sheet (PDF)
- 2026 IRS Form W-4 (PDF)
- 2026 IRS Form W-4 Spanish (PDF)
- 2026 Form-OR-W-4 (PDF)
- 2026 Form-OR-W-4-Spanish (PDF)
- I-9 English (PDF) | I-9 Download Instructions (PDF)
- I-9 Spanish (PDF) | I-9 Spanish Instructions (PDF)
- I-9 Authorized Representative Instructions: English (PDF) | Spanish (PDF)
Payment Plans
Change of Information
- Direct Deposit Change Form (PDF)
- Name Change Form (PDF)
- Remote Name Change Instructions (PDF)
- Address Change Form (PDF)
Resources
Student Employee Forms
New Student Employee Hire
Student Payroll
Americans with Disabilities Act (ADA) Requests
Current Employee Resources
Americans with Disabilities Act (ADA) Requests
Position Descriptions and Request for Review
- Position Description (Word Doc)
- Position Description Writing Guide (PDF)
- Request for Position Review (PDF) (Classified & Unclassified)
Recruitment & Onboarding
Recruitment Forms
- Position Description (Word Doc)
- Position Description Writing Guide (PDF)
- Authorization to Fill a Position (PDF)
- Employment Authorization (PDF)
- Student Employment Authorization (Google Form)
- Position Numbers
- All faculty, staff, volunteers, and student employees will have a criminal background check through internal processing.
- Secured Document Sharing/Confidentiality Statement (PDF)
- Travel Information Page
Payroll Forms
Update Personal Payroll Information
State & Federal Tax Withholding:
- 2026 IRS Form W-4 (PDF)
- 2026 IRS Form W-4 Spanish (PDF)
- 2026 Form-OR-W-4 (PDF)
- 2026 Form-OR-W-4-Spanish (PDF)
Multnomah County Preschool For All Tax:
Notify Payroll of Leave Without Pay
Projected Time Record
Complete and submit a Projected Time Record to payroll@wou.edu before the 15th of the month that LWOP with occur. For example, if you plan to take LWOP on June 20th, you must submit this form by June 15th.
Payroll Checks, Requests & Verifications
Hourly Final Pay
Pay Document (Adjusts Pay and/or Job)
Summer Session - Faculty
Benefits Resources
PEBB Enrollment Forms
- PEBB Employee Enrollment (PDF)
- PEBB Affidavit of Dependency (PDF)
- PEBB Affidavit of Domestic Partnership (PDF)
- PEBB Flexible Spending Account (PDF)
- ASI Flex Debit Card Enrollment (.DOC)
- Providence Medical Home Designation (PDF)
- UNUM Long-Term Care Enrollment (PDF)
- Medical History Statement (Printable PDF)
- Medical History Statement (Submit Online)
- Weight Watchers Enrollment (Website)
PEBB Benefit Update Forms
- PEBB Mid-Year Change (PDF)
- Surcharges Mid-Year Change (PDF)
- PEBB Life Insurance Beneficiary Designation (PDF)
- ASI Flexible Spending Account Update (Asiflex website)
PEBB Benefit Claim Forms
Public Student Loan Forgiveness
Workplace Accommodations
Injury Report/Worker's Compensation (SAIF)
- Supervisor’s Occupational Injury Report (PDF) (All employees, including student employees)
- SAIF 801 (PDF) (Only if medical attention is received)
- Employee Status Report (.DOC)
Family and Medical Leave
You can use the AbsenceSoft Employee Portal to apply for and track protected leave types, including:
- State & Federal Leave: FMLA, OFLA, and Paid Leave Oregon.
- Specialized Leave: Military Leave, Pregnancy Leave, and Bereavement Leave.
- Workplace Accommodations: Requests for workplace accommodations to support you in your role.
You can access the portal directly through Experience. Simply look for the AbsenceSoft link in your employee dashboard to begin a request or check the status of an existing claim.
Open a leave case by visiting AbsenceSoft (Login with SSO)
Unclassified Sick Bank Leave
For complete details on qualifying reasons for leave and additional application instructions, please refer to the full policy.
Retirement - Forms
Forms
- WOU Retirement Planning Checklist for PERS Retirees (PDF)
- WOU Retirement Planning Checklist for ORP Retirees (PDF)
- PERS IAP Retirement Designation of Beneficiary(PDF)
- PERS to ORP Transfer Form (PDF)
- ORP Election Form (PDF)
- ORP Change (PDF)
- TDI 403(b) Voluntary Savings Form (PDF)
- PERS Forms
- The Standard Optional Life Insurance Portability (PDF)
- The Standard Retiree Life Insurance Conversion Packet (PDF)
- UNUM Long Term Care Continuation (PDF)
Departing Employees
Employment Information & Resources
Federal
- “Know Your Rights: Workplace Discrimination is Illegal” (formerly “Equal Employment Opportunity is the Law”) poster | Know Your Rights English Poster (PDF) | Know Your Rights Spanish Poster (PDF)
- Federal Family and Medical Leave Act English Poster (PDF)
- Federal Family and Medical Leave Act Spanish Poster (PDF)
- Federal Minimum Wage English Poster (PDF)
- Federal Minimum Wage Spanish Poster (PDF)
- Federal Polygraph Protection Notice English (PDF)
- Federal Polygraph Protection Notice Spanish (PDF)
- Federal USERRA (military rights) poster English (PDF)
Oregon State
- Oregon Breaks / Overtime English Poster (PDF) | Spanish Poster (PDF)
- Oregon Equal Pay English Poster (PDF) | Spanish Poster (PDF)
- Oregon Family Leave Act English Poster (PDF) | Spanish Poster (PDF)
- Oregon Minimum Wage English Poster (PDF) | Spanish Poster (PDF)
- Oregon OSHA (Occupational Safety and Health Administration) English Poster (PDF) | Spanish Poster (PDF)
- Oregon Protections for Victims of Domestic Violence, Harassment, Sexual Assault & Stalking English Poster (PDF) | Spanish Poster (PDF)
- Oregon Sick Time English Poster (PDF) | Spanish Poster (PDF)
- Oregon Paid Leave English Poster (PDF) | Spanish Poster (PDF)
Other States
- Washington Paid Family & Medical Leave English Poster (PDF) | Spanish Poster (PDF)
Remote Work
Remote Work Forms
CONTACT
Human Resources
Lieuallen Administration 305
P: 503-838-8490 | F: 503-838-8522 | E-mail: hr@wou.edu
