Classified Employment

Unclassified/Faculty Employment

Recruitment Forms

Advertising Tenure-Track Faculty Positions
Authorization to Fill a Position
Employment Authorization

Personal Funds Reimbursement Form
Position Description (Classified)
Position Description (Unclassified)
Secured Document Sharing/Confidentiality Statement
Substitute W-9 Form
Travel Reimbursement Request
PERS Status Check Request Form (Supervisor Use Only)

Onboarding

Onboarding Checklist – Supervisor
Onboarding Checklist – Employee

Resources

Department Recruitment Cost Processing
Recruitment Guidelines
Travel Information Page

Search Committee Resources

Affirmative Action Checklist
Candidate Interview Evaluation-Weighted
Candidate Rating Sheet
Candidate Rating Sheet-Weighted
Documents for Retention
Final Search Committee Report
Inappropriate Interview Questions

Reference Checking Form
Sample Interview Questions
Search Committee Checklist
Search Committee Online Orientation

New Employee Paperwork

Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.

Submit to Human Resources

New Hire Packet
Payment Plan: Faculty & Graduate Assistants | Classified | Unclassified, Hourly & Stipends

Review

Important Employment Documents

Individual Forms

Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.

Direct Deposit Change Form

IRS 2023 W-4
Oregon 2023 W-4

I-9 | I-9 Download Instructions
I-9 Reciprocal Processing Consortium 
I-9 Authorized Representative/Notary Instructions: English | Spanish

Employee Information Sheet

COVID-19 Vaccination/Exemption Verification Form

Faculty Payment Plan
Classified Payment Plan
Unclassified Payment Plan

Taxable Moving/Relocation Allowance Form

Resources

All Travel Forms – Accounting and Business Services

All Travel Forms – Accounting and Business Services
WOU Substitute W-9 Form

New Student Employee Hire

New Student Employee Packet
Returning Student Employee Packet

Change of Information

Direct Deposit Change Form
Name Change Form
Address Change Form

IRS 2023 W-4
Oregon 2023 W-4

Timesheet
Intent to Register
Forwarding Address for Paycheck (June)

Direct Deposit Change Form
Name Change Form
Address Change Form

WOU Background Check Release Form
Special User Computer Access Request Form
Cell Phone Allowance
Volunteer Service Form
IRS 2023 W-4
Oregon 2023 W-4

Staff Development Fund Request Form

Classified Performance Appraisal
IT Performance Appraisal (Instructions)
Unclassified Performance Appraisal
Employee Self-Evaluation Form

Classified Position Description
Unclassified Position Description
Request for Position Review (Classified & Unclassified)

Update Personal Payroll Information

Direct Deposit Form
State & Federal Tax Withholding: IRS 2023 W-4 | Oregon 2023 W-4 | Request for Exemption from Oregon State Income Tax Withholding (Out of State Employees Only)
Multnomah County Preschool For All Tax: Opt-In/Opt-Out Form | FAQ | Employee Notification

Notify Payroll of Leave Without Pay

Projected Time Record
Complete and submit a Projected Time Record to payroll@wou.edu before the 15^th of the month that LWOP with occur. For example, if you plan to take LWOP on June 20^th, you must submit this form by June 15^th.

Payroll Checks

Early Paycheck Release Agreement
Replacement Check Form

Hourly Employee Timesheets & Other Forms

Hourly Employee Final Pay Form
Hourly/Temp Timesheet

Pay Document (Adjusts Pay and/or Job)

Pay Adjustment/Overload

Requests & Verifications

Payroll Advance Form
Request for Cash-Out of Vacation Leave – Classified Employees | Unclassified Employees
Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form

PEBB Enrollment Forms

PEBB Employee Enrollment
PEBB Affidavit of Dependency
PEBB Affidavit of Domestic Partnership
PEBB Flexible Spending Account
ASI Flex Debit Card Enrollment
Providence Medical Home Designation
UNUM Long-Term Care Enrollment
Medical History Statement (Printable)
Medical History Statement (Submit Online)
Weight Watchers Enrollment

PEBB Benefit Update Forms

PEBB Mid-Year Change
PEBB Life Insurance Beneficiary Designation Update
ASI Flexible Spending Account Update

PEBB Benefit Claim Forms

ASI Flex
ASI Flex (File Online)
Life Insurance Claim

Public Student Loan Forgiveness

Employment Certification Form

Staff Fee Privilege Forms

Staff Fee (Employee)
Staff Fee (Family Transfer)
Staff Fee Affidavit of Domestic Partnership

Employee Accommodation Request Form

Supervisor’s Occupational Injury Report (All employees, including student employees)
SAIF 801 (Only if medical attention is received)
Employee Status Report

FMLA/OFLA Leave Request
Certification of Health Care Provider (Employee)
Certification of Health Care Provider (Family Member)

FMLA/OFLA Attendance Record
FMLA/OFLA Attendance Record (Mid-Month)

Classified Hardship Leave Application
Classified Hardship Leave Donation Form
Faculty Donated Leave Bank Request Form
The Standard Disability Claim Form

Fitness for Duty
Employee Status Report

PERS IAP Retirement Designation of Beneficiary
PERS to ORP Transfer Form
ORP/PERS Election Form
ORP Change
TDI 403(b) Voluntary Savings Form
PERS Forms
The Standard Optional Life Insurance Portability
The Standard Retiree Life Insurance Conversion Packet
UNUM Long Term Care Continuation

Forms to Complete

Final Check Form: Unclassified | Classified | Faculty | Hourly
Departure Checklist
Departure Form
Exit Interview Questionnaire
Faculty Sick Leave Donation Form

Benefits/Insurance Information and Forms

Benefit & Retirement Information
The Standard Optional Life Insurance Portability
The Standard Retiree Life Insurance Conversion Packet
UNUM Long Term Care Continuation