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Human Resources

Home » Resources » Forms

Menu
  • Employment
  • Equal Opportunity & Access
  • Benefits & Retirement
    • Back
      • Benefits
      • Employee Benefits Overview
      • Virtual Benefits Fair 2022
      • Summary Plan Description
      • 2020 WOU Benefits Enrollment Guide
      • How to Calculate Benefits Cost
      • Employee Online Enrollment Module
      • Cascade Centers Employee Assistance Program
      • COBRA
      • Retirement
      • Retirement Checklist
      • Public Employees Retirement System (PERS)
      • Oregon Public Universities Retirement Plans
      • Oregon Savings Growth Plan
      • Fidelity Investments
      • TIAA
      • PERS Retiree Health
      • PEBB Retiree Health
      • Other Benefits
      • Staff Tuition Benefit
      • Public Service Loan Forgiveness
      • Child Development Center
      • Worker's Compensation
      • Worker’s Compensation: Work-Related Injury
      • External Links
      • Official Social Security Website
      • Employment Department
      • Contact
      • Michelle Sides
      • Provider Information/Policy Numbers
  • Employee & Labor Relations
    • Back
      • Labor Relations
      • Oregon Public Universities Classification Specifications for SEIU employees (Hosted by OSU)
      • Collective Bargaining Agreements/Conditions of Employment
      • Handbooks
      • Training & Organizational Development
      • Register for Training
      • Performance Management Resources
      • Policies
      • ADA
      • Inclement Weather
      • Student Employment Policy
      • Mandatory Reporting of Child Abuse
      • All WOU Policies
  • Payroll

Forms

Submitting Forms to Human Resources

Please submit forms to Human Resources using one of the following methods:

1. Human Resources Form Submission (preferred) – Current employees may upload documents directly to HR via WOU Portal. Forms submitted using this method must (1) contain all necessary signatures, and (2) be submitted by the employee.

2. Secure e-mail – E-Mail an applicable staff member or HR email address (hr@wou.edu; payroll@wou.edu; or fmla@wou.edu). If you submit forms via e-mail please use the directions found here for sending a secure e-mail using, #secure# after the subject.

3. Physical form(s) – Mail or drop-off physical forms to our office during our office hours.

 

COVID-19 & Updated Processes

Updated Forms & Processes

WOU COVID-19 Sick Leave

WOU COVID-19 Sick Leave Request Form | Policy | Report Your Positive Test Results

Vaccination Exemption

COVID-19 Vaccination Exemption Form
COVID-19 Vaccination Exemption Educational Video
COVID-19 Vaccination/Exemption Verification Form

Remote Work Forms

Remote Work Agreement | Policy

Updated Processes

Electronic Pay Document Submission
Electronic Timesheet & Leave Report Submission

Process Flowcharts

Recruitment to Employment – Step by Step

 

New or Prospective Employees

Applications

Classified Employment

Unclassified/Faculty Employment

Recruitment & Onboarding

Recruitment Forms

Advertising Tenure-Track Faculty Positions
Authorization to Fill a Position
Employment Authorization

Personal Funds Reimbursement Form
Position Description (Classified)
Position Description (Unclassified)
Secured Document Sharing/Confidentiality Statement
Substitute W-9 Form
Travel Reimbursement Request
PERS Status Check Request Form (Supervisor Use Only)

Onboarding

Onboarding Checklist – Supervisor
Onboarding Checklist – Employee

Resources

Department Recruitment Cost Processing
Recruitment Guidelines
Travel Information Page

Search Committee Resources

Affirmative Action Checklist
Candidate Interview Evaluation-Weighted
Candidate Rating Sheet
Candidate Rating Sheet-Weighted
Documents for Retention
Final Search Committee Report
Inappropriate Interview Questions

Reference Checking Form
Sample Interview Questions
Search Committee Checklist
Search Committee Online Orientation

New Employee Forms & Resources

New Employee Paperwork

Welcome to WOU! Please complete and submit the New Hire Packet and the applicable Payment Plan to Human Resources within three days of your first day of work. Please also review the Important Employment Documents for information regarding insurance, FMLA/OFLA, Online Employment Tools, PERS, Campus Parking and more.

Submit to Human Resources

New Hire Packet
Payment Plan: Faculty & Graduate Assistants | Classified | Unclassified, Hourly & Stipends

Review

Important Employment Documents

Individual Forms

Please note, that all relevant forms that need to be filled out for a new or returning hire are available in the packets above. The forms below are for individual reference.

Direct Deposit Change Form

IRS 2023 W-4
Oregon 2023 W-4

I-9 | I-9 Download Instructions
I-9 Reciprocal Processing Consortium 
I-9 Authorized Representative/Notary Instructions: English | Spanish

Employee Information Sheet

COVID-19 Vaccination/Exemption Verification Form

Faculty Payment Plan
Classified Payment Plan
Unclassified Payment Plan

Taxable Moving/Relocation Allowance Form

Resources

All Travel Forms – Accounting and Business Services

Travel Reimbursement

All Travel Forms – Accounting and Business Services
WOU Substitute W-9 Form

Student Employee Resources

Student Employee Forms

New Student Employee Hire

New Student Employee Packet
Returning Student Employee Packet

Change of Information

Direct Deposit Change Form
Name Change Form
Address Change Form

IRS 2023 W-4
Oregon 2023 W-4

Student Payroll

Timesheet
Intent to Register
Forwarding Address for Paycheck (June)

Current Employee Resources

Employee Forms

Direct Deposit Change Form
Name Change Form
Address Change Form


WOU Background Check Release Form
Special User Computer Access Request Form
Cell Phone Allowance
Volunteer Service Form
IRS 2023 W-4
Oregon 2023 W-4

 

Development Fund Request

Staff Development Fund Request

Performance Appraisal

Classified Performance Appraisal
IT Performance Appraisal (Instructions)
Unclassified Performance Appraisal
Employee Self-Evaluation Form

Position Descriptions & Request for Review

Classified Position Description
Unclassified Position Description
Request for Position Review (Classified & Unclassified)

Payroll

Update Personal Payroll Information

Direct Deposit Form
State & Federal Tax Withholding: IRS 2023 W-4 | Oregon 2023 W-4 | Request for Exemption from Oregon State Income Tax Withholding (Out of State Employees Only)
Multnomah County Preschool For All Tax: Opt-In/Opt-Out Form | FAQ | Employee Notification

Notify Payroll of Leave Without Pay

Projected Time Record
Complete and submit a Projected Time Record to payroll@wou.edu before the 15th of the month that LWOP with occur. For example, if you plan to take LWOP on June 20th, you must submit this form by June 15th.

Payroll Checks

Early Paycheck Release Agreement
Replacement Check Form

Hourly Employee Timesheets & Other Forms

Hourly Employee Final Pay Form
Hourly/Temp Timesheet

Pay Document (Adjusts Pay and/or Job)

Pay Adjustment/Overload

Requests & Verifications

Payroll Advance Form
Request for Cash-Out of Vacation Leave – Classified Employees | Unclassified Employees
Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form

Benefits Resources

Benefits Resources

PEBB Enrollment Forms

PEBB Employee Enrollment
PEBB Affidavit of Dependency
PEBB Affidavit of Domestic Partnership
PEBB Flexible Spending Account
ASI Flex Debit Card Enrollment
Providence Medical Home Designation
UNUM Long-Term Care Enrollment
Medical History Statement (Printable)
Medical History Statement (Submit Online)
Weight Watchers Enrollment

PEBB Benefit Update Forms

PEBB Mid-Year Change
PEBB Life Insurance Beneficiary Designation Update
ASI Flexible Spending Account Update

PEBB Benefit Claim Forms

ASI Flex
ASI Flex (File Online)
Life Insurance Claim

Public Student Loan Forgiveness

Employment Certification Form

Staff Fee Privilege Forms

Staff Fee (Employee)
Staff Fee (Family Transfer)
Staff Fee Affidavit of Domestic Partnership

Employees with Disabilities

Employee Accommodation Request Form

Injury Report/Worker's Compensation (SAIF)

Supervisor’s Occupational Injury Report (All employees, including student employees)
SAIF 801 (Only if medical attention is received)
Employee Status Report

Family and Medical Leave

FMLA/OFLA Leave Request
Certification of Health Care Provider (Employee)
Certification of Health Care Provider (Family Member)

FMLA/OFLA Attendance Record
FMLA/OFLA Attendance Record (Mid-Month)

Classified Hardship Leave Application
Classified Hardship Leave Donation Form
Faculty Donated Leave Bank Request Form
The Standard Disability Claim Form

Fitness for Duty
Employee Status Report

Retirement

PERS IAP Retirement Designation of Beneficiary
PERS to ORP Transfer Form
ORP/PERS Election Form
ORP Change
TDI 403(b) Voluntary Savings Form
PERS Forms
The Standard Optional Life Insurance Portability
The Standard Retiree Life Insurance Conversion Packet
UNUM Long Term Care Continuation

Departing Employees

Departing Employees

Forms to Complete

Final Check Form: Unclassified | Classified | Faculty | Hourly
Departure Checklist
Departure Form
Exit Interview Questionnaire
Faculty Sick Leave Donation Form

Benefits/Insurance Information and Forms

Benefit & Retirement Information
The Standard Optional Life Insurance Portability
The Standard Retiree Life Insurance Conversion Packet
UNUM Long Term Care Continuation

 

Employment Information & Resources

Required Postings

Federal

  • “Equal Employment Opportunity is the Law” poster  English | Spanish
  • Federal Family and Medical Leave Act English | Spanish
  • Federal Minimum Wage English | Spanish
  • Federal Polygraph Protection Notice English | Spanish
  • Federal USERRA (military rights) poster English

Oregon State

  • Oregon Breaks / Overtime Poster English | Spanish | Other Options
  • Oregon Equal Pay English | Spanish | Other Options
  • Oregon Family Leave Act English | Spanish | Other Options
  • Oregon Minimum Wage English | Spanish | Other Options
  • Oregon OSHA (Occupational Safety and Health Administration) English | Spanish
  • Oregon Protections for Victims of Domestic Violence, Harassment, Sexual Assault & Stalking English | Spanish | Other Options
  • Oregon Sick Time English | Spanish | Other Options
  • Oregon Paid Leave English | Spanish | Other Options

Other States

  • Washington Paid Family & Medical Leave English | Spanish

CONTACT

Human Resources

P: 503-838-8490 | F: 503-838-8522 | E-mail: hr@wou.edu  

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WESTERN OREGON UNIVERSITY
345 Monmouth Ave. N.
Monmouth OR 97361

503-838-8000 | 1-877-877-1593

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Western Oregon University’s Land Acknowledgement
Western Oregon University in Monmouth, OR is located within the traditional homelands of the Luckiamute Band of Kalapuya. Following the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of Grand Ronde Community of Oregon and the Confederated Tribes of the Siletz Indians.

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WOU prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by WOU.