Web Time Entry
Overview
Web Time Entry is an online leave and time reporting platform. This platform replaces hard-copy leave reports and timesheets with an online submission and approval process.
Instructions for Employees/Supervisors
Instructional web time entry videos.
Written Instructions
| Employee Group | E-Class | Web Time Entry Status |
| Unclassified | UF, UE, UG, UH | Active |
| Unclassified Research | UB | Active |
| Faculty | UA, UC | Not Active – Planning Phase |
| Classified | CA, CD, CE | Not Active – Planning Phase |
| Hourly/Temp. | UW, TS | Not Active – Planning Phase |
| Students | XA | Not Active – Planning Phase |
If you do not have the Banner 9 Self Service button in your Portal, you may access Self-Service using the link below. Please log in to your portal prior to using the link below.
Submission Timing
Day of the Month: 25th
Task: Employees begin to submit time
For example, time taken in November may begin to be entered in Web Time Entry on the 25th of November.
Day of the Month: 5th
Task: Deadline to submit time
Employees must submit their time for the previous month by 11:59PM on the 5th of the next month. For example, time in November must be submitted by 11:59PM on the 5th of December.
Day of the Month: 10th
Task: Deadline to approve time
Supervisors must approve time for the previous month by 11:59PM on the 10th of the next month. For example, time taken in November must be approved by 11:59PM on the 10th of December.
Approval Queue Routing
Once you submit your time entry, it will automatically route to your supervisor for approval. If your supervisor does not receive your time entry or it is routed to the incorrect person, please let our office know.
Leave Balances/Time Record
In lieu of a hard-copy time record, you will receive an email each month outlining your current leave balances. These leave balances mirror what would have appeared on your hard-copy time record. Please use these provided leave balances when entering/submitting your time.
Common Errors & Solutions
Time Entry on Incorrect Month
When you click “Enter Time” in Self-Service, it will open up to the current month. For example, if I click “Enter Time” on February 5th to enter time for January, it will open up the month of February to enter time on. Be sure to navigate to the applicable month to enter time. If you enter/submit time on the incorrect month, please ask your supervisor to “Return” that time. Then complete the correct month’s time entry and submit.
Holidays
Holidays will appear labeled as you enter your time. You must still select the “Holiday” earn code and enter the hours that holiday leave was taken.
Erroneous Time Entry
If you accidentally submit incorrect time for approval to your supervisor, ask for your supervisor to “Return” the time back to you for correction. If your supervisor has already approved the time, please reach out to Human Resources.
Questions, Concerns & General Feedback
Please submit any questions, concerns, or general feedback to payroll via use of this form. You may also reach out to Payroll at payroll@wou.edu directly.
