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ASWOU

February 5, 2025

Written by: Sadie Latimer | News Editor

The Associated Students of Western — ASWOU — is Western’s official student government. It is run by students, for students. 

ASWOU is extremely active on campus, representing students’ interests and needs, overseeing clubs, putting together programs on campus and ensuring that students have their voices heard. 

ASWOU President Brenda Rocio Martinezis a fourth-year student at Western, double majoring in communications and public policy and administration. 

“My role is (mainly) representing students in general and having their best interest in mind,” Rocio Martinez said. As a student herself, Rocio Martinez is always looking for ways to support her peers. “We always like to put our ear to the ground and see (what students want and need.)”

ASWOU not only supports individual students but student clubs as well. Joining a club is how Rocio Martinez first got involved on campus, followed by her becoming a justice in the judicial branch of ASWOU. After that, she was ASWOU’s director of PR, then, finally, the president. 

Rocio Martinez knows the importance of getting involved through clubs on campus, so she strives to make sure the clubs have the resources, training and support they need. One of her goals is to allow the clubs to collaborate and connect with each other. 

“I just want to be able to serve students,” Rocio Martinez said. “We are student-funded, so we’re here for (students).” ASWOU is funded by the IFC — Incidental Fee Committee. Students pay a set amount as part of their tuition and fees, which goes towards several student activities on campus, including but not limited to ASWOU, student media, Abby’s House, WOLF Ride, athletics, campus recreation, childcare and more.

Every person involved in ASWOU is dedicated to making their fellow students’ voices heard. “People in higher positions like faculty and staff are wanting the students’ perspective, and ASWOU can give that perspective,” Rocio Martinez said. 

“Elections should be coming pretty soon for anyone who wants my position in the future. And I will say this: it’s not hard, it’s fun,” Rocio Martinez said. She loves getting to be more involved in her community as ASWOU president. According to Rocio Martinez, the position has helped her become a better leader. It has also been helpful for her field of study and will likely apply to the career path she wishes to follow. ASWOU elections will begin at the start of spring term. For students who wish to run for election, applications open March 8. 

ASWOU has weekly public meetings on Fridays in the Calapooia room of the Werner University Center. The executive branch of ASWOU holds their meeting at 12 p.m. and the senate meets at 2 p.m. 

The judicial branch’s meetings are not weekly, instead they are held “when there’s work to do,” Rocio Martinez said. “That entails rules being broken by any clubs or any students, if there are any concerns or if people just want an interpretation of a law.”

For students who have concerns, comments or questions, an ASWOU senate meeting is the place to be. The senate focuses on things such as bylaws, getting involved with the clubs they oversee and the needs of students. 

If students have large concerns, they can fill out an ASWOU student feedback form, which goes to the senate. The form is located on the student portal under the My Programs tab. 

Rocio Martinez knows how difficult it is to advocate for every student, which is why it is important for students to bring their concerns and feedback to ASWOU’s attention. A community thrives when everyone supports each other and works together to make positive changes. 

“We ensure that students are well represented if they feel anything should change,” Rocio Martinez said. “Change comes with many people. It takes a village to make true change.”

Contact the author at howlnews@mail.wou.edu

Press Release: BIPOC students call on WOU Board of Trustees to meet student needs

Black, Indigenous and Students of Color at Western explain their all encompassing proposal to the WOU Board of Trustees

Makana Waikiki | ASWOU IFC Chair

For Immediate Release

April 3, 2021

Proposal from Black, Indigenous and Students of Color at Western Oregon University Calls on the WOU Board of Trustees and WOU Administration to Meet Student Needs

Monmouth, OR — Black, Indigenous and students of color at Western Oregon University released a comprehensive proposal to the WOU Board of Trustees which they will present at the April 21, 2021 Board Meeting, bringing attention to student needs through funding and re-evaluation of needs that WOU and it’s administration have failed to provide for students, staff, faculty and the community.

The proposal is separated into two categories of student needs at WOU; fiscal and re-evaluation. Over the past several years, students at WOU have shared their frustration due to lack of support through resources from the administration. Students of color continue to be some of the most impacted student groups on this campus and have been advocating for a center on campus that brings them together, that it is a safe space and one that promotes and celebrates the diversity and richness of their cultures. The first fiscal demand is to fund the Freedom Center, a space created by BIPOC students for BIPOC students at WOU. This space will provide study rooms, technology, and a place where students of color can go for support, resources, and most importantly a safe environment on this campus.

Our proposal also addresses the serious need for a post-secondary education at WOU that is affordable, accessible and provides students the resources they need to succeed. The Incidental Fee is an important revenue source that funds vital services, programs, resources, like the food pantry, and employment opportunities for students and staff. These services and programs need to be funded however, it is tied to enrollment and with the decrease in enrollment rates that we continue to witness it leaves areas that provide essential services and resources underfunded. We are asking the Board of Trustees to subsidize the cuts the Incidental Fee Committee (IFC) had to make this year (~$203,000) so that all IFC funded areas that benefit students will be fully funded going into the next academic year.

Through the Incidental Fee Committee’s open hearings, student athletes voiced their concerns that they are in need for new uniforms and gear. There needs to be investments to support the student athletes on our campus that help recruit new students to our campus. We are asking for $122,000 to be allocated to the Student Athletes for their uniforms and gear. This allocation would double each sports’ budget as they are severely underfunded.

This past year we have witnessed increased attacks directed towards communities of color and how this has affected the mental and physical well-being of the students of color on our campus. This university wants to pride itself in its core values of diversity and respect stating that “equity and inclusion are a fundamental basis in human diversity” and yet students of color are the ones demanding and working towards creating the Freedom Center. Students should not be the only group of people on our campus that want to create a safe and welcoming environment; this should be a mission we all strive working towards. The Board can take action to help address this issue by funding a Director of Equity and Inclusion. Funding for this position would be for 2 years and would be hired by a committee of BIPOC students, faculty and staff. This position would address instances of systemic racial and social injustice, support students, staff, and faculty of color in achieving their goals at WOU.

The Board of Trustees must also re-evaluate how faculty and staff are hired. There is a lack of BIPOC representation in the administration, faculty and staff positions. President Fuller must prepare a plan to set a new policy to hire faculty and staff positions, and a plan that includes representation from no less than one BIPOC student, no less than one BIPOC faculty member, and no less than one BIPOC staff member, by the next Board of Trustees meeting. Additionally, the Board of Trustees must reconsider our plan around campus reopening for fall term at their next Board of Trustees meeting, with a dedicated agenda item with 30 minutes of public comment on the matter. The board must also collaborate with ASWOU to hold a series of public forums next Fall 2021, in which students, faculty and staff will be able to provide feedback on the following topics: Campus Public Safety, faculty racism in the classroom, Student Health & Counseling Center, institute first year cultural competency and systematic racism class for all WOU students to take their first year, instituting cultural curriculum into all classes offered for Undergraduate and Graduate degrees in consultation with the Director of Equity and Inclusion, and COVID-19 Response.

This comprehensive proposal from BIPOC students at WOU addresses major concerns WOU students have expressed for years and we urge the Board of Trustees to take action by approving our budget asks and re-evaluation recommendations. It will take all of us — students, faculty, staff, the administration and the Board of Trustees to save our university and restore the level of trust, transparency, accountability, inclusivity and most importantly our sense of community.

For more information, contact ASWOU IFC Chair, Makana Waikiki, at mwaikiki18@mail.wou.edu.

Addendum

April 11th, 2021

“We as a community have put our trust in people and systems that don’t deserve it. We are putting ourselves at risk everyday we get up and try to get an education here at WOU. With the increase of hate crimes, the lack of resources for marginalized communities, and increase in the price and difficulty of higher education, we need the Board of Trustees to prioritize our needs. The students of WOU are bringing this proposal forward, of our fiscal and re-evaluation needs that WOU and it’s administration have failed to provide for their students, staff, faculty, and community. It is time for change.”

— Makana Waikiki (she/they) Student Leader and Student Rights Advocate

IFC and ASWOU Senate finalize budgetary plans for next school year

IFC plans for 2021 to be approved by the Board of Trustees

Sydney Carpenter | News Editor

The Incidental Fee Committee has concluded its open hearings and finalized the budgetary allocations and fee application for the next school year.

In their preliminary decisions, the IFC had a total of 34.77% budget reductions for all 15 of the funded areas, and 27% of the reduction was taken from the Athletics department’s funding. However, 100 students ⏤ primarily athletes ⏤ attended the open hearings advocating for a reduction on the Athletics budget cut. 

In the final plans, budgetary reductions for Athletics was reduced and some of the weight was spread into other departments. In the finalization meeting, department heads voiced they were willing to have greater reductions to their own personal budgets. In total, six areas volunteered to have budgetary reductions: Associated Students of Western Oregon University with 2%; Campus Recreation 0.5%; Creative Arts 3%; Student Engagement 1%; SE: Leadership, Inclusion, Activities 2%; Student Activities Board 1%; Student Media 0.5%.

Because other departments took on the burden of reducing their budgets, the Athletics department budget currently only reflects a 13.5% cut. Athletic Director Randi Lydum has not put in writing what types of cuts the department will face under this budget. 

Students can anticipate seeing a $355 flat rate fee on their bill for the 2021-22 year, regardless of modality. Under the current projections, the IFC anticipates collecting $4,106,640 from the fee in the upcoming year, and will be drawing $373,781.09 from the reserves to meet budgetary needs.  

Contact the author at scarpenter18@mail.wou.edu

IFC concludes spring term discussions and moves on to the next school year

The IFC has finalized spring term and are working on next year’s budget

Sydney Carpenter | News Editor

Western’s Incidental Fee Committee has completed their process for establishing fee and budgetary allocations for spring 2021.

During their Feb. 5 meeting, seven IFC members voted to approve the motion of allocating all budgetary requests from all 15 funded areas while one member abstained. For the money allocation, the committee supplied three areas with additional funding: Student Media received $2,750; the Creative Arts department, $1,500; ASWOU, $81.

For spring term, the committee opted to lower the $150 fee students saw on their bill this term due to lower budgetary requests, according to IFC chair Makana Waikiki. From the meeting transcript, it was revealed by IFC member Quentin Kanta that only one student voted on the fee preference option and voted for a $125 fee to be charged on student billing next term.

The operating costs for spring term total $585,886.67. Under the current proposed fee, the IFC anticipates collecting $502,750 and supplying the remaining funding using money from their $800,000 worth of reserves. The difference between winter and spring term’s operating budgets is approximately $330,000 less. The difference is due to the athletics department not making any budgetary requests for spring due to sufficient funding from their winter term requests.

The IFC is also working on drafting budgetary allocations and fee proposals for the 2021-2022 academic year. All funded areas have been asked to pitch 10%, 20% and 30% cuts. The reason for this request is due to the uncertainty of enrollment for the upcoming year and the unpredictability of COVID-19.

At this time, only 11 of the 15 areas have proposed their budgets for the upcoming school year. All areas were supposed to finish their proposals on Feb. 12, but the IFC chair cancelled the meeting because of the ice storm, and anticipate resuming proposals on Feb. 19.

For students that are interested in the IFC’s process, the committee holds their meetings via Zoom every Friday starting at 9 a.m. All committee meetings are open to the public and the link to the meeting can be found at their website wou.edu/ifc/. For all other inquiries regarding the IFC, students can email the IFC chair at ifcchair@mail.wou.edu.

Contact the author at scarpenter18@mail.wou.edu

IFC moving towards final fee decision for next term

IFC announces preliminary budgetary plans for spring 2021

Sydney Carpenter | News Editor

The Incidental Fee Committee has announced preliminary decisions for spring 2021.

In an email announcement sent out on Jan. 21 by IFC Chair Makana Waikiki, the committee provided a spreadsheet of budgetary allocations and two variations of the IFC fee for next term.  During the Jan. 15 meeting, the IFC narrowed down the spring term fee to $115 or $125, to be voted on by students in a survey due Feb. 4. The budget sheet shows that the committee has opted to lower the $150 fee students saw on their bill this term due to lower budgetary requests, explained Waikiki in an open hearing on Jan. 27. 

Under the current proposed fee options, the IFC anticipates collecting either $462,500 or $502,750, depending on the fee option that is chosen. During fall term, the operating expenses from the 15 areas funded by the IFC totaled around $580,000 ⏤ about $400,000 less than last term’s operating budget. For the money allocation, the committee supplied two areas with additional funding: Student Media received $2,750; the Creative Arts department, $1,500.

At this time, the IFC is projected to finalize budgetary evaluations for spring term by Feb. 5. 

For students that are interested in the IFC’s process, the committee holds their meetings via Zoom every Friday starting at 9 a.m. All committee meetings are open to the public and the link to the meeting can be found at their website wou.edu/ifc/. For all other inquiries regarding the IFC, students can email the IFC Chair at ifcchair@mail.wou.edu.

Contact the author at scarpenter18@mail.wou.edu

 

Approved IFC fee application makes historic changes for student run committees

ASWOU and WOU administration debate over IFC fee application leads to new Oregon Legislation proposals 

Sydney Carpenter | News Editor

The Associated Students of Western Oregon University and Western administration have concluded their debate over fee application for winter term. 

As a result of the actions of administration, ASWOU is working with Oregon legislators to improve the current Oregon statue that is supposed to protect and guarantee student autonomy over incidental fees.

“Much of the problem is that the law as written now provides the opportunity for an institution to ‘pocket veto’ the student fee through inaction and enough delays,” said Oregon Student Association Executive Director Andrew Rogers in an article written by Oregon Public Broadcasting. 

During the discussions fee revision, ASWOU President NJ Johnson reports delayed action and staling of IFC processes by President Rex Fuller.

“We had sent the fee request on Nov. 25,” said Johnson, “ We needed … for him to respond to the fee request by Dec. 9.”

At the time President Fuller was sent the request, he had no authority to approve the fee in its entirety. However, in an emergency Board of Trustees meeting held on Dec. 8, the committee gave Fuller temporary permission to approve the IFC fee. According to President Johnson, President Fuller was asked to approve the fee by 1 p.m. on Dec. 9, and reports receiving a response around 12:34 p.m that day. Instead of approving the fee Fuller questioned aspects of the proposal.

“He had two weeks to ask questions,” said Johnson, “All of the questions asked were just meant to stall our process so that a potential HECC appeal would have been nullified. We’d be in a position where we have to accept the university’s offer for another stimulus. A stimulus that wouldn’t be able to sufficiently fund the programs that we needed to.”

At that time, ASWOU was in the process of filing a second appeal to the Higher Education Coordinating Commission to have a third party evaluate the administration’s rejection of the IFC fee. 

The first appeal was written in September after the IFC was denied consultation with the Board of Trustees to discuss formatting their fee so that it reflected a campus attending classes 95% online. The appeal was ultimately withdrawn by ASWOU after Fuller stated that the IFC would receive a negotiated million dollar deal on the condition they withdraw their appeal to HECC. ASWOU filed their second appeal later that afternoon on Dec. 9, after their discussion with Fuller.

Following the HECC appeal, Johnson received an email from Fuller saying he would charge the IFC fee.

“For the IFC it seemed that we appealed and there was an attempt to stall us, but we didn’t let it stall us,”  said junior communications major and IFC chair Makana Waikiki. “The president then realized that we were very serious and prepared to move along with the HECC appeal.”

Waikiki explained that it appeared the administration didn’t want ASWOU to make the HECC appeal, so they agreed to charging the IFC fee. Never in Western’s IFC history has a fee established for the year been changed in the middle of that fiscal year. Although a monumental moment for student autonomy, Johnson expressed how disappointed he was that the fee was only accepted after legal action was taken.

“It’s a disappointment that so much effort and time has to go into retaining our rights as students,” said Johnson.

For the upcoming term, regardless of modality and amount of credits being taken, all students will see an flat rate IFC fee of $150 on their bill in comparison to their previous two tier fee system approved back in Apr. 2020. This fee charged students over $200 depending on course load.

In a press release issued on Dec. 16, ASWOU calls for students to participate in the new legislative process taking place within Oregon law. To be involved in the statewide student effort to pass legislation which regulates student fees, contact Oregon Student Association at andrew@orstudents.org to learn how to advocate for student voices.

Contact the author at scarpenter18@mail.wou.edu

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