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Press Release: BIPOC students call on WOU Board of Trustees to meet student needs

Black, Indigenous and Students of Color at Western explain their all encompassing proposal to the WOU Board of Trustees

Makana Waikiki | ASWOU IFC Chair

For Immediate Release

April 3, 2021

Proposal from Black, Indigenous and Students of Color at Western Oregon University Calls on the WOU Board of Trustees and WOU Administration to Meet Student Needs

Monmouth, OR — Black, Indigenous and students of color at Western Oregon University released a comprehensive proposal to the WOU Board of Trustees which they will present at the April 21, 2021 Board Meeting, bringing attention to student needs through funding and re-evaluation of needs that WOU and it’s administration have failed to provide for students, staff, faculty and the community.

The proposal is separated into two categories of student needs at WOU; fiscal and re-evaluation. Over the past several years, students at WOU have shared their frustration due to lack of support through resources from the administration. Students of color continue to be some of the most impacted student groups on this campus and have been advocating for a center on campus that brings them together, that it is a safe space and one that promotes and celebrates the diversity and richness of their cultures. The first fiscal demand is to fund the Freedom Center, a space created by BIPOC students for BIPOC students at WOU. This space will provide study rooms, technology, and a place where students of color can go for support, resources, and most importantly a safe environment on this campus.

Our proposal also addresses the serious need for a post-secondary education at WOU that is affordable, accessible and provides students the resources they need to succeed. The Incidental Fee is an important revenue source that funds vital services, programs, resources, like the food pantry, and employment opportunities for students and staff. These services and programs need to be funded however, it is tied to enrollment and with the decrease in enrollment rates that we continue to witness it leaves areas that provide essential services and resources underfunded. We are asking the Board of Trustees to subsidize the cuts the Incidental Fee Committee (IFC) had to make this year (~$203,000) so that all IFC funded areas that benefit students will be fully funded going into the next academic year.

Through the Incidental Fee Committee’s open hearings, student athletes voiced their concerns that they are in need for new uniforms and gear. There needs to be investments to support the student athletes on our campus that help recruit new students to our campus. We are asking for $122,000 to be allocated to the Student Athletes for their uniforms and gear. This allocation would double each sports’ budget as they are severely underfunded.

This past year we have witnessed increased attacks directed towards communities of color and how this has affected the mental and physical well-being of the students of color on our campus. This university wants to pride itself in its core values of diversity and respect stating that “equity and inclusion are a fundamental basis in human diversity” and yet students of color are the ones demanding and working towards creating the Freedom Center. Students should not be the only group of people on our campus that want to create a safe and welcoming environment; this should be a mission we all strive working towards. The Board can take action to help address this issue by funding a Director of Equity and Inclusion. Funding for this position would be for 2 years and would be hired by a committee of BIPOC students, faculty and staff. This position would address instances of systemic racial and social injustice, support students, staff, and faculty of color in achieving their goals at WOU.

The Board of Trustees must also re-evaluate how faculty and staff are hired. There is a lack of BIPOC representation in the administration, faculty and staff positions. President Fuller must prepare a plan to set a new policy to hire faculty and staff positions, and a plan that includes representation from no less than one BIPOC student, no less than one BIPOC faculty member, and no less than one BIPOC staff member, by the next Board of Trustees meeting. Additionally, the Board of Trustees must reconsider our plan around campus reopening for fall term at their next Board of Trustees meeting, with a dedicated agenda item with 30 minutes of public comment on the matter. The board must also collaborate with ASWOU to hold a series of public forums next Fall 2021, in which students, faculty and staff will be able to provide feedback on the following topics: Campus Public Safety, faculty racism in the classroom, Student Health & Counseling Center, institute first year cultural competency and systematic racism class for all WOU students to take their first year, instituting cultural curriculum into all classes offered for Undergraduate and Graduate degrees in consultation with the Director of Equity and Inclusion, and COVID-19 Response.

This comprehensive proposal from BIPOC students at WOU addresses major concerns WOU students have expressed for years and we urge the Board of Trustees to take action by approving our budget asks and re-evaluation recommendations. It will take all of us — students, faculty, staff, the administration and the Board of Trustees to save our university and restore the level of trust, transparency, accountability, inclusivity and most importantly our sense of community.

For more information, contact ASWOU IFC Chair, Makana Waikiki, at mwaikiki18@mail.wou.edu.

Addendum

April 11th, 2021

“We as a community have put our trust in people and systems that don’t deserve it. We are putting ourselves at risk everyday we get up and try to get an education here at WOU. With the increase of hate crimes, the lack of resources for marginalized communities, and increase in the price and difficulty of higher education, we need the Board of Trustees to prioritize our needs. The students of WOU are bringing this proposal forward, of our fiscal and re-evaluation needs that WOU and it’s administration have failed to provide for their students, staff, faculty, and community. It is time for change.”

— Makana Waikiki (she/they) Student Leader and Student Rights Advocate

IFC and ASWOU Senate finalize budgetary plans for next school year

IFC plans for 2021 to be approved by the Board of Trustees

Sydney Carpenter | News Editor

The Incidental Fee Committee has concluded its open hearings and finalized the budgetary allocations and fee application for the next school year.

In their preliminary decisions, the IFC had a total of 34.77% budget reductions for all 15 of the funded areas, and 27% of the reduction was taken from the Athletics department’s funding. However, 100 students ⏤ primarily athletes ⏤ attended the open hearings advocating for a reduction on the Athletics budget cut. 

In the final plans, budgetary reductions for Athletics was reduced and some of the weight was spread into other departments. In the finalization meeting, department heads voiced they were willing to have greater reductions to their own personal budgets. In total, six areas volunteered to have budgetary reductions: Associated Students of Western Oregon University with 2%; Campus Recreation 0.5%; Creative Arts 3%; Student Engagement 1%; SE: Leadership, Inclusion, Activities 2%; Student Activities Board 1%; Student Media 0.5%.

Because other departments took on the burden of reducing their budgets, the Athletics department budget currently only reflects a 13.5% cut. Athletic Director Randi Lydum has not put in writing what types of cuts the department will face under this budget. 

Students can anticipate seeing a $355 flat rate fee on their bill for the 2021-22 year, regardless of modality. Under the current projections, the IFC anticipates collecting $4,106,640 from the fee in the upcoming year, and will be drawing $373,781.09 from the reserves to meet budgetary needs.  

Contact the author at scarpenter18@mail.wou.edu

IFC concludes spring term discussions and moves on to the next school year

The IFC has finalized spring term and are working on next year’s budget

Sydney Carpenter | News Editor

Western’s Incidental Fee Committee has completed their process for establishing fee and budgetary allocations for spring 2021.

During their Feb. 5 meeting, seven IFC members voted to approve the motion of allocating all budgetary requests from all 15 funded areas while one member abstained. For the money allocation, the committee supplied three areas with additional funding: Student Media received $2,750; the Creative Arts department, $1,500; ASWOU, $81.

For spring term, the committee opted to lower the $150 fee students saw on their bill this term due to lower budgetary requests, according to IFC chair Makana Waikiki. From the meeting transcript, it was revealed by IFC member Quentin Kanta that only one student voted on the fee preference option and voted for a $125 fee to be charged on student billing next term.

The operating costs for spring term total $585,886.67. Under the current proposed fee, the IFC anticipates collecting $502,750 and supplying the remaining funding using money from their $800,000 worth of reserves. The difference between winter and spring term’s operating budgets is approximately $330,000 less. The difference is due to the athletics department not making any budgetary requests for spring due to sufficient funding from their winter term requests.

The IFC is also working on drafting budgetary allocations and fee proposals for the 2021-2022 academic year. All funded areas have been asked to pitch 10%, 20% and 30% cuts. The reason for this request is due to the uncertainty of enrollment for the upcoming year and the unpredictability of COVID-19.

At this time, only 11 of the 15 areas have proposed their budgets for the upcoming school year. All areas were supposed to finish their proposals on Feb. 12, but the IFC chair cancelled the meeting because of the ice storm, and anticipate resuming proposals on Feb. 19.

For students that are interested in the IFC’s process, the committee holds their meetings via Zoom every Friday starting at 9 a.m. All committee meetings are open to the public and the link to the meeting can be found at their website wou.edu/ifc/. For all other inquiries regarding the IFC, students can email the IFC chair at ifcchair@mail.wou.edu.

Contact the author at scarpenter18@mail.wou.edu

IFC moving towards final fee decision for next term

IFC announces preliminary budgetary plans for spring 2021

Sydney Carpenter | News Editor

The Incidental Fee Committee has announced preliminary decisions for spring 2021.

In an email announcement sent out on Jan. 21 by IFC Chair Makana Waikiki, the committee provided a spreadsheet of budgetary allocations and two variations of the IFC fee for next term.  During the Jan. 15 meeting, the IFC narrowed down the spring term fee to $115 or $125, to be voted on by students in a survey due Feb. 4. The budget sheet shows that the committee has opted to lower the $150 fee students saw on their bill this term due to lower budgetary requests, explained Waikiki in an open hearing on Jan. 27. 

Under the current proposed fee options, the IFC anticipates collecting either $462,500 or $502,750, depending on the fee option that is chosen. During fall term, the operating expenses from the 15 areas funded by the IFC totaled around $580,000 ⏤ about $400,000 less than last term’s operating budget. For the money allocation, the committee supplied two areas with additional funding: Student Media received $2,750; the Creative Arts department, $1,500.

At this time, the IFC is projected to finalize budgetary evaluations for spring term by Feb. 5. 

For students that are interested in the IFC’s process, the committee holds their meetings via Zoom every Friday starting at 9 a.m. All committee meetings are open to the public and the link to the meeting can be found at their website wou.edu/ifc/. For all other inquiries regarding the IFC, students can email the IFC Chair at ifcchair@mail.wou.edu.

Contact the author at scarpenter18@mail.wou.edu

 

Approved IFC fee application makes historic changes for student run committees

ASWOU and WOU administration debate over IFC fee application leads to new Oregon Legislation proposals 

Sydney Carpenter | News Editor

The Associated Students of Western Oregon University and Western administration have concluded their debate over fee application for winter term. 

As a result of the actions of administration, ASWOU is working with Oregon legislators to improve the current Oregon statue that is supposed to protect and guarantee student autonomy over incidental fees.

“Much of the problem is that the law as written now provides the opportunity for an institution to ‘pocket veto’ the student fee through inaction and enough delays,” said Oregon Student Association Executive Director Andrew Rogers in an article written by Oregon Public Broadcasting. 

During the discussions fee revision, ASWOU President NJ Johnson reports delayed action and staling of IFC processes by President Rex Fuller.

“We had sent the fee request on Nov. 25,” said Johnson, “ We needed … for him to respond to the fee request by Dec. 9.”

At the time President Fuller was sent the request, he had no authority to approve the fee in its entirety. However, in an emergency Board of Trustees meeting held on Dec. 8, the committee gave Fuller temporary permission to approve the IFC fee. According to President Johnson, President Fuller was asked to approve the fee by 1 p.m. on Dec. 9, and reports receiving a response around 12:34 p.m that day. Instead of approving the fee Fuller questioned aspects of the proposal.

“He had two weeks to ask questions,” said Johnson, “All of the questions asked were just meant to stall our process so that a potential HECC appeal would have been nullified. We’d be in a position where we have to accept the university’s offer for another stimulus. A stimulus that wouldn’t be able to sufficiently fund the programs that we needed to.”

At that time, ASWOU was in the process of filing a second appeal to the Higher Education Coordinating Commission to have a third party evaluate the administration’s rejection of the IFC fee. 

The first appeal was written in September after the IFC was denied consultation with the Board of Trustees to discuss formatting their fee so that it reflected a campus attending classes 95% online. The appeal was ultimately withdrawn by ASWOU after Fuller stated that the IFC would receive a negotiated million dollar deal on the condition they withdraw their appeal to HECC. ASWOU filed their second appeal later that afternoon on Dec. 9, after their discussion with Fuller.

Following the HECC appeal, Johnson received an email from Fuller saying he would charge the IFC fee.

“For the IFC it seemed that we appealed and there was an attempt to stall us, but we didn’t let it stall us,”  said junior communications major and IFC chair Makana Waikiki. “The president then realized that we were very serious and prepared to move along with the HECC appeal.”

Waikiki explained that it appeared the administration didn’t want ASWOU to make the HECC appeal, so they agreed to charging the IFC fee. Never in Western’s IFC history has a fee established for the year been changed in the middle of that fiscal year. Although a monumental moment for student autonomy, Johnson expressed how disappointed he was that the fee was only accepted after legal action was taken.

“It’s a disappointment that so much effort and time has to go into retaining our rights as students,” said Johnson.

For the upcoming term, regardless of modality and amount of credits being taken, all students will see an flat rate IFC fee of $150 on their bill in comparison to their previous two tier fee system approved back in Apr. 2020. This fee charged students over $200 depending on course load.

In a press release issued on Dec. 16, ASWOU calls for students to participate in the new legislative process taking place within Oregon law. To be involved in the statewide student effort to pass legislation which regulates student fees, contact Oregon Student Association at andrew@orstudents.org to learn how to advocate for student voices.

Contact the author at scarpenter18@mail.wou.edu

Press Release: IFC fee autonomy is a win for student voices

President Johnson outlines IFC’s success against obstruction and clears up misinformation about the Incidental Fee

NJ Johnson | ASWOU President

Dear Campus Community,

The ASWOU Incidental Fee Committee will be charging a flat student incidental fee of $150 for winter term to all WOU students and President Fuller has confirmed that this will be collected by the University. This fee funds vital resources and programming such as the food pantry, student government, multicultural groups, and activities-based clubs which, during this pandemic, remain just as essential to the success and well-being of WOU students as ever.

I would like to thank the hundreds of students who took part by giving feedback in this process. While our campus community is a vibrant and diverse group of individuals with different perspectives, the overwhelming sentiment we heard was that students wanted us to protect funding for student jobs, access to the food pantry, multicultural groups and resource centers, student government, and activity-based clubs.

Just as they did earlier this year regarding Fall term’s incidental fee, President Fuller and his office attempted to obstruct this student led, democratic process this term. We filed an appeal with the Higher Education Coordinating Commission, and soon after, Administration officially recognized ASWOU’s fee autonomy regarding our right to fund these student led programs and resources. Amidst a host of other attacks on the rights of our faculty, staff, and students coming from President Fuller, this acknowledgement of the student voice is a huge win for this year.

Given some of the false information that President Fuller’s staff has been directed to spread to students, we wanted to provide some factual context regarding the student incidental fee.  First, this fee is less than the original fee that the vast majority of students would have paid were it not for social distance learning.

Second, while administration has targeted graduate students with the false assertion that this is a change to the structure of fees that Graduate students pay, the fact is that there is no change to whether graduate students take part in paying the incidental fee and are able to benefit from these paces and services it provides. Graduate students are often exploited by administration both as students and as workers, we acknowledge this unique circumstance and reiterate that we as ASWOU are here to fight for your rights and interests.

Third, this fee is the only amount of money you pay into WOU that students have democratic control over. We share the student body’s concerns regarding the cost of tuition and fees at WOU; a large amount of the work ASWOU does is in advancing legislative initiatives to combat the cost of attendance at WOU. Because of our commitment to fighting to keep the cost of attendance at WOU down, we have directed the Oregon Student Association to introduce legislation which will increase transparency and regulation around all fees that students pay, both the incidental fee and the large host of other fees which students currently have no democratic control over.

We encourage students to get involved in the incidental fee process in the upcoming terms through attending our hearings, filling out the survey forms we send out, and contacting ASWOU officials, whose email addresses can be found here. Information and updates can be found on ASWOU social media and wou.edu/ifc. We also ask students interested in more transparency around the large amount of fees charged to students at WOU to get involved this winter in working to pass state-level legislation which would better regulate student fees at public universities and colleges in Oregon. If you would like to be involved in the statewide student effort to pass legislation which regulates student fees, please contact Oregon Student Association at andrew@orstudents.org for info on how to do so.

Make no mistake that more work lies ahead to protect the legal autonomy students must retain in the process of assessing and distributing incidental fees. The overwhelming majority of students have expressed to us the importance of protecting the areas funded by the incidental fee and the rights students hold over this process. ASWOU will continue to ensure that students are kept updated on these matters and encourage every student to engage in the process for Spring 2021 and the 2021-22 academic year. Remember that when students are heard, students win.

For more information, contact ASWOU President NJ Johnson by emailing at aswoupresident@mail.wou.edu or by phone at (503) 838-8555

ASWOU makes a million dollar deal with WOU administration

Administration denies ASWOU the ability to collect IFC fees, instead offering a one million dollar stimulus

Sydney Carpenter | News Editor

Across Oregon, many universities are converting a majority of in-person classes to online due to COVID-19, Western is one of them. On Aug. 18, a group designated as the “reopening committee” voted in favor of Western holding 95% of its classes online. 

Based on the Tuition & Fees for the 2020 to 2021 academic year, student governed fees — such as Incidental Fees — could not be applied on the fall bill. At the time of approval, fee application was dependent on course delivery. If a student does not attend an in-person class on campus, then the fee would not be applied to their bill.

As a result of the online conversion, the Incidental Fee Committee estimated collecting only 5% of their anticipated 1.9 million dollar budget for fall term.

“I was on the committee … designed to reopen campus in a safe way, but I was the only student on that committee,” said senior public policy and administration major and ASWOU President N.J Johnson, “When we were putting together the email announcement…about classes being online I had expressed my concerns.” 

Johnson stated that the email indicated online students wouldn’t be paying a fee. He went on, saying he voiced to the reopening committee that the IFC was not consulted. Johnson said he was outvoted by other members of the reopening committee, resulting in no online students being charged incidental fees.

In the days following the email announcement, the IFC Steering Committee — a group tasked with reviewing and changing IFC bylaws — met on Aug. 31 to take action in response to the reopening committee’s decisions.

“We made two amendments to the bylaws,” said junior communications major and IFC member Makana Waikiki. “One of them was to allow a Special Committee to meet and it also specified who would be a part of the committee.” 

Waikiki voices how the committee felt it important to have more than one student in a room making decisions.

The second amendment gave the IFC control over defining what a fee paying student is. It is considered by the committee to be a historic change.

“We haven’t had the power to define a fee-paying student (until) recently,” said junior philosophy and English double major and IFC Member Nick Denning, “which is absolutely integral in us charging online students.”

After the bylaws were passed by the Steering Committee, the newly formed Special Committee sent out a petition to the student body, asking if they wanted to have a fee applied on the fall bill to fund the 15 programs covered by the IFC. On Sept. 2 the Special Committee convened to discuss applying applying a flat rate fee of $250. During the meeting Denning revealed the petition sent out by the Special Committee received over 300 signatures. Currently Western has 4,164 students registered for classes. 

On the same day of the Special Committee’s first meeting, Johnson reported he was contacted by President  Rex Fuller.

During their discussion , Fuller offered a one million dollar stimulus from the $53 per credit online tech fee approved back in April. According to the Business office the online tech fee is not new. In April when the Board of Trustees were finalizing billing, they took the difference of online tuition  — $228  —  and Oregon residency tuition  — originally $176 before the 4.55% increase in April — increased it by $1 and made it a separate fee for bill transparency.  According to Fuller, the $53 was originally intended for Western’s new Learning Management System called Canvas. However due to COVID-19, Western  entered a contract with Canvas that is funded by the CARES act until the end of 2020.

“Due to the unique situation of Fall 2020 being almost 95% online, I offered to ASWOU a $1M allocation of online course fee revenue to ease the revenue shortfall,” Fuller explained.

After talking with Fuller, Johnson said that he told the Special Committee about the million dollar deal immediately. However, the minutes from the Special Committee’s first gathering discussed applying a temporary flat rate fee of $250, and did not mention the conversation between President Fuller and ASWOU President Johnson. 

Although they were offered a million dollars, Johnson explained the fee application was still requested.

“We had two reasons we wanted to apply a fee,” said Johnson, “The first reason is to have a recognized student government.” 

The second reason Johnson cited for fee application was precedence.

“It’s about having your decision … through (the) proper process as stated in the IFC bylaws. We thought it was important … that those decisions were recognized.” he stated.

On Sept. 23, ASWOU posted a press release claiming the Board of Trustees were asked to meet in September to review the fee being discussed by the Special Committee. However, the Board affirmed they wouldn’t meet till Nov. 18.

“Chair Komp and President Fuller said it wasn’t advisable at the time. Because we have the million dollars from the tech fee that would buy us enough time to solve this problem collaboratively,” recalled Johnson.

In order to work with the Board of Trustees, ASWOU lowered the original $250 fee to $50 because the million dollar offer funded more than 51% of the IFC’s budget. Even so, ASWOU still wanted to establish precedence and the student body government as a legitimate power on campus.

Johnson went on to say that the Board of Trustees still did not want to meet, citing that they felt it would be better to apply a fee in the winter and spring. 

After being denied consultation, on Sept. 14 ASWOU submitted an appeal to the Higher Education Coordinating Commission, requesting a third party to evaluate the administrative rejection process of ASWOU’s request to collect incidental fees. 

Negotiations regarding the million-dollar agreement spanned two days following the Sept. 14 HECC appeal.

On Sept. 16, ASWOU and WOU admin reached an agreement; the three terms of the agreement were not released to the IFC funded area heads until Sept. 17. In the joint email sent by Fuller and Johnson, the three conditions of the agreement were as follows.

First, the University will assess fall term fees based on the course modality of classes offered. For remote/online classes, a technology fee will be assessed while the incidental fee will be assessed on all face-to-face courses. 

Second, the university will provide one million dollars from the tech fee and the remaining funds will be drawn from student reserves. 

Third, ASWOU would drop its appeal to HECC.

ASWOU complied to secure the million-dollar stimulus for the IFC funded areas. After the deal, the IFC received 61% of their projected funds. 

Currently, all areas are being funded 25% or more and the IFC does not intend to apply fees this fall. 

Johnson says that the full IFC will be meeting to discuss what took place this the fall in preparation for winter and spring term. More information will be released when there are developments in the story.

UPDATE (OCT. 28TH, 2020 @ 2:09PM)

For fall term, students did not see an Incidental fee on their billing statements. As a result, IFC was not able to fund the areas it covers until ASWOU President N.J Johnson and Western’s President Rex Fuller made a million dollar deal giving the IFC 52% of their previously anticipated $1.9 million budget. However, the deal was made with the intent to fund the IFC for fall term.

“The online course fee is not designed, as a general proposition, to supplement incidental fees,” said Fuller. “Due to the unique situation of fall 2020 being almost 95% online, I offered to ASWOU a $1M allocation of online course fee revenue to ease the revenue shortfall to support student services funded by incidental fees.”

The IFC met on Oct. 22 to discuss plans going forward. The committee decided to make decisions only for winter term due to the money being unknown so far in the future, feeling it was better to take it term by term, and being able to effectively allocate funds to what best serves students. Currently, all seven IFC area heads are being asked to be prepared to present a 50% budget proposal at their next meeting on Oct. 29.

For the budget proposal, areas are being asked to base 50% funding off of last year’s allocation. In addition to running cost estimation, each department is being asked to present a brief presentation on where the money is going and what has been prioritized in their budgets. The IFC did not give the areas restrictions on what the budget can or can’t be used for.

At this time, President Johnson and President Fuller are revisiting the definition of a fee-paying student — a power the IFC implemented to their amendments in September, but not fully recognized by the Board of Trustees at the time.

All decisions regarding budget proposals and definition of a fee-paying student must be finalized before the first subcommittee meeting for the Board of Trustees, which meets around Nov. 11.

The story will be updated as more information is released.

Contact the author at scarpenter18@mail.wou.edu

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