Personal Information Change
Name Change Information
A request to change your name in Western Oregon University’s computer system can be made in person or in writing at the Human Resources office (WOU students, faculty and staff) in the administration building. Complete the name change form.
To process the name change HR must see your new original Social Security card and make a copy for your file.
For information on how to change your Preferred First Name(nickname) in the Banner system.
If you are an employee (faculty, staff, or student), federal regulations require employers to validate that the employee’s name on record exactly matches the name which appears on the individual’s social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your social security card which reflects your new name to the Human Resources Office.
If you have not requested a change of name with the Social Security Administration, please apply for a new social security card with the nearest Social Security Administration Office. (Note: You will need to take an original legal document reflecting your new name to support your request for the name change. Examples of accepted legal documents include a birth certificate, marriage license, divorce decree, etc.) Once you receive your new Social Security card, please bring it to the Human Resources Office. If you have any questions or concerns, please call the Human Resources Office at Ext. 88490.
For additional information on how to apply for, replace, correct, or change your name on your Social Security Card visit the Social Security Administration website.
Social Security Number Change Information
A request to change your social security number in Western Oregon University’s Computer System can be made in person at the Human Resources (Faculty and Staff) or Payroll Office (WOU Students). Both offices are located in the Administration Building.
If you are an employee (faculty, staff, or student), federal regulations require employers to validate that each employee’s social security number and name on record exactly matches the social security number and name which appear on the individual’s social security card to ensure proper tax reporting. Thus, in order to change your social security number you must present your social security card (or a photocopy if done by mail or fax) which reflects your correct social security number to the Human Resources or Payroll Office.
For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, visit the Social Security Administration website.
