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Human Resources

Home » Departing Employees

Menu
  • Employment
  • Equal Opportunity & Access
  • Benefits & Retirement
    • Back
      • Benefits
      • Employee Benefits Overview
      • Virtual Benefits Fair 2022
      • Summary Plan Description
      • 2020 WOU Benefits Enrollment Guide
      • How to Calculate Benefits Cost
      • Employee Online Enrollment Module
      • Cascade Centers Employee Assistance Program
      • COBRA
      • Retirement
      • Retirement Checklist
      • Public Employees Retirement System (PERS)
      • Oregon Public Universities Retirement Plans
      • Oregon Savings Growth Plan
      • Fidelity Investments
      • TIAA
      • PERS Retiree Health
      • PEBB Retiree Health
      • Other Benefits
      • Staff Tuition Benefit
      • Public Service Loan Forgiveness
      • Child Development Center
      • Worker's Compensation
      • Worker’s Compensation: Work-Related Injury
      • External Links
      • Official Social Security Website
      • Employment Department
      • Contact
      • Michelle Sides
      • Provider Information/Policy Numbers
  • Employee & Labor Relations
    • Back
      • Labor Relations
      • Oregon Public Universities Classification Specifications for SEIU employees (Hosted by OSU)
      • Collective Bargaining Agreements/Conditions of Employment
      • Handbooks
      • Training & Organizational Development
      • Register for Training
      • Performance Management Resources
      • Policies
      • ADA
      • Inclement Weather
      • Student Employment Policy
      • Mandatory Reporting of Child Abuse
      • All WOU Policies
  • Payroll

Departing Employees

Goodbye

On behalf of Western Oregon University, we would like to thank you for your service here on campus. Below are the necessary steps to guide you through our departing process. If you are a retiring employee, we advise you to not only look through the resources given on this page, but also to review the Benefits & Retirement menu on our homepage.

At separation of employment, there are some important steps for employees and supervisors to take, and many questions that may come up about final pay, benefits continuation, and other topics.

To make this transition as smooth as possible, below you will find necessary guidelines to follow as you leave employment here.

The Resignation Process

Departing Employee

  1. Two weeks prior to your expected end date, fill out a letter of resignation and submit it to your supervisor.
  2. Sign your final timesheet and submit to your supervisor.
  3. Return all department property to your supervisor unless otherwise specified.
  4. Pay any outstanding amounts due or travel advances.
  5. Provide Human Resources with a change in mailing address (if applicable).
  6. Return books or materials checked out from Hamersly Library.
  7. Change check delivery (if applicable).
  8. Return department or building keys to the key shop
  9. If applicable, contact Human Resources regarding continuation of insurance benefits.
  10. Schedule a confidential exit interview with Human Resources and/or submit a Confidential Exit Questionnaire.

For access to a pdf and printable format of this checklist, please click here.

Retiring Employees

1. Look over your Retirement Checklist based on your expected date of retirement. Follow the necessary instructions located on the checklist.

2. As you approach your retirement date, inform both Human Resources and your supervisor so that they can make necessary arrangements for after you depart.

3. Two weeks prior to your expected end date, fill out a letter of resignation and submit it to your supervisor.

4. Return all department property to your supervisor.

5. Pay any outstanding amounts due or any travel advances.

6. Provide Human Resources with an up to date mailing address.

7. Return books or materials checked out from Hamersly Library.

8. Return department or building keys to the key shop

9. Contact Human Resources to set up an appointment to discuss any final retirement details

10. Schedule a confidential exit interview with Human Resources and/or submit a Confidential Exit Questionnaire.

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WESTERN OREGON UNIVERSITY
345 Monmouth Ave. N.
Monmouth OR 97361

503-838-8000 | 1-877-877-1593

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Western Oregon University’s Land Acknowledgement
Western Oregon University in Monmouth, OR is located within the traditional homelands of the Luckiamute Band of Kalapuya. Following the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of Grand Ronde Community of Oregon and the Confederated Tribes of the Siletz Indians.

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