Resources
WELCOME!
You have decided to either host or attend a conference event at Western Oregon University – Now what?
We are excited to welcome you to our community, and want your stay here to be a successful and memorable one.
To that end, we have set up several documents to keep you informed, and to aid our staff in providing you seamless service throughout your conference event at Western Oregon University.
Still have questions? Please feel free to contact Conference and Event Services at any time.
What does the process of planning an event at WOU look like?
Campus Maps & Directions
Campus Catering Information
We are thrilled to provide you with diverse menu options and exceptional service for your event. We believe in satisfactory customer service and quality. Currently employing over 60 students, we offer real-life job skills by providing students with training and experience in project management, event planning, leadership, critical thinking and sustainability.
When you choose WOU Catering, you’re supporting the professional development of WOU students. One of our biggest goals is to establish and strengthen relationships with the university, and we do so by having very open and constant communication with others, flexibility and by offering true value. We go to great lengths to understand exactly what you envision and work hard to make it happen. We work directly with clients to personalize and customize menus for Events. Contact us for more information. We look forward to working with you soon!
View our catering guide to learn more about campus catering policies, services we offer, and meal choices.
Do I HAVE to work with Conference & Event Services to plan an event at WOU?
WOU-only Events
If you are a student, faculty, or staff member and you are planning an event on campus for WOU community members, then you should NOT work with Conference & Event Services. You can simply create your own reservation by doing the following:
You do NOT need to log in to make a reservation request. To make an online reservation request go to wou.edu/astra Simply, click on the Events tab on the top left, then “Request Event” to get things started! To change an existing reservation, email list of changes to: reservations@wou.edu OR call 503-838-8261. The Info Desk staff will direct your call to an available scheduler.
WOU-Sponsored Events
Are you a WOU-Sponsored Conference/Customer?
This is defined as University departments or chartered student organizations holding events at Western Oregon University that include outside participants, may charge an admission/registration fee, or act as a host to an outside organization.
Yes, you are required to work with Conference & Event Services.
Non-Affiliated Events
Are you a Non-Affiliated Conference/Customer?
This is defined as any customer group not affiliated with WOU’s general business and are primarily outside groups or individuals requesting to utilize Western’s facilities. (i.e. weddings, outside meetings and conferences, receptions, performances, fundraisers, etc. fall under this category). The audience does not consist primarily of WOU students, clubs and organizations, faculty, administrators, staff or alumni of the University, and does not have a significant potential to serve as a recruitment tool for future students. Approval of the reservations may depend upon the appropriateness and/or fit of the event with the larger mission of the University.
Yes, you are required to work with Conference & Event Services.
Find our full Facilites Reservation Policy Here.
Additional Policies & Waivers
100% Fee Waiver for Recruitment-Based Events.
This discount may be granted for:
- room reservations
- parking
- AV access
To qualify, the event must meet the following criteria:
- Be approved by the VP of Student Affairs via the official form found below
- Be recruitment-focused, in partnership with admissions
Use our Conference Event Fee Waiver Form to submit your request for a waiver of facility use fees for your WOU Sponsored conference event. Professional staff will respond within 3 working days.
See our policy regarding alcohol on campus
