This page was last updated 6/30/20.

Key updates

For students and families

Classes 

  • The Registrar’s office recently introduced an online-only add/drop process (learn more here). The standard deadlines apply for spring term add/drop.

Tuition & Fees

  • Tuition is charged based on original mode of delivery.
  • Fees are currently being evaluated and we will have more information to come.

Housing

Commencement 

  • Commencement will be held in a virtual ceremony this year. It will be held during the same time of 10 a.m. on Saturday, June 13. More details to come on the Commencement website.

Open departments

  • Hamersly Library: please check their website for information about hours and services.
  • Peter Courtney Health and Wellness Center is currently closed due to the governor’s Executive Order 20-12. Please check their website for updates.
  • Werner University Center is currently open Monday through Friday, 8 a.m. to 5 p.m.
  • For other departments, please visit their webpages for information about how to get in touch with them.

Resources

  • Academic Affairs has created a website with resources for remote learning.
  • Student Affairs has created a website with resources for students.
  • Academic Advising is offering remote advising sessions. Please visit their website for details.
  • The Registrar’s office is offering services remotely. Please visit their website for details.
  • Financial Aid is offering remote appointments. Those can be scheduled through the Wolf Connection System or you can call their office at 503-838-8475.
  • Transfer Pathways is offering remote appointments for community college students. Click here to make an appointment.
  • The Writing Center has posted about their services for spring term on their website.

COVID-19 testing

The Student Health and Counseling Center (SHCC) is offering COVID-19 testing to WOU students. Please call them at 503-838-8313 to get triaged. If they qualify you for testing, they will provide further instructions. They are doing the testing/collecting specimens in a tent behind the SHCC building.

WOLF Ride

WOLF Ride has resumed service to students with essential needs. There are some new limits in place: only one person per trip/request, trips allowed only for essential needs, and pick up/drop off locations are limited to grocery stores, pharmacies, banks, restaurants (take-out), Arbor Park, or residence in Independence or Monmouth.

For employees
  • The university is open, and we are all learning together how to work differently.
  • In accordance with the governor’s Executive Order 20-12, “If businesses can have employees work from home, then they must do so”; this requires those of us who can work from home must.
  • While most departments and employees are working remotely, there are some departments on campus that serve critical functions and need to have workers on site. Critical functions are defined by the President’s Cabinet and referred to in the governor’s Executive Order 20-09.
  • Most campus buildings are locked and accessible by fob only.
  • Facilities Services disinfect all entrance door handles daily. The department will be monitoring building traffic to deploy resources for cleaning bathrooms and other building areas with the goal of disinfecting most heavily in areas that must be used.
  • If employees need help with telecommuting technology, University Computing Solutions has provided a resource page.
  • Pay documents should be submitted electronically. Please refer to a March 20 email from Human Resources for instructions. 
  • To determine how to use sick time, vacation time or other leave in our current circumstances, please refer to Human Resources’ COVID-19 page.
  • If you would like to report a concern about someone not following social distancing protocols, please report it to Campus Public Safety here.

Resources for the WOU community

Students

WOU students taking a minimum of one credit in Monmouth can call the Student Health and Counseling Center (SHCC) to get assessed over the phone at 503-838-8313. SHCC is open Monday-Thursday, 8 a.m. to 5 p.m. and Friday from 9 a.m. to 5 p.m. 

Area hospitals:

If you’re a student employee on campus, you may be eligible to use sick time. Please visit WOU’s student employee policy here and read section “VI. Leave” to learn how to use this benefit.

Connecting to WOU technology resources from home
Learn how to connect to VDI, VPN, WebX, network drives and more on this webpage by University Computing Solutions.

Keep Learning
Looking for resources to help you with your online and remote learning? Check out this webpage with a lot of tools, tips and resources to help you.

Abby’s House
If you are experiencing increased isolation and danger in your relationship or family due to social distancing measures, Abby’s House is available to support you. Visit their website to book an online, confidential advocacy appointment, speak with a staff member live via their online chat feature, or access other community and national resources. 

Financial issues

Health and wellness issues

Technology issues

Safety issues

Academic challenges (e.g., remote learning, time management, motivation, etc)

Students who are parents/caregivers

Wanting to connect to WOU community

    Employees

    Area hospitals:

    If you are unable to come to work and want to use sick time, please contact your supervisor or the Human Resources office.

    Connecting to WOU technology resources from home
    Learn how to connect to VDI, VPN, WebX, network drives and more on this webpage by University Computing Solutions.

    For faculty
    Looking for resources to deliver your course remotely? Please visit our instructional resilience webpage, developed by Academic Affairs.

      General resources

      For the latest information on coronavirus, please visit the following resources.

      For medical support, please visit the resource most appropriate to you.

        Communications from President Rex Fuller

        May 21: Update from President Rex Fuller

        Good morning, 

        You may have seen that late yesterday Gov. Brown gave the go-ahead to Polk and Marion counties to begin phase one reopening procedures starting tomorrow, May 22. This is an exciting—but cautious—first step toward a return to pre-COVID-19 activities for our region. 

        However, I want to underscore that phase one will not immediately affect the day-to-day practices we have in place at WOU. Phase one does not allow in-person classes, the gathering of large groups, or the reopening of campus to the public. Students will continue remote learning as they have all term, and employees will continue working at the location directed by their supervisors and consistent with Executive Orders 20-12 and 20-17. 

        Phase one for Polk and Marion Counties will last a minimum of 21 days, so if those counties are allowed to advance to phase two, it will be after the academic year ends.

        Fortunately, being in phase one is advantageous to the university in a significant way as it encourages us to continue to make plans for fall term using a more focused set of scenarios.

        I appreciate everyone’s patience and perseverance through spring term, and I am heartened that the light at the end of the tunnel may have been switched on. Once again, the dedication of our WOU community to student achievement inspires me, and this unprecedented time has proven that together we succeed.

        Best wishes,

        Rex

        April 17: Update from President Rex Fuller (English and Español)

        Dear students,

        We have heard from many students who want to know what summer and fall 2020 courses will be like for Western Oregon University. After lengthy discussion and faculty efforts, we have formulated a plan; however, I ask for your understanding in that WOU continues to be subject to decisions by external partners such as Governor’s Executive Orders and the K-12 school system.

        Summer 2020 courses
        All classes will be remote or online, and registration has begun. Students who are planning to do off-campus credit-earning internships and practicums should discuss options with their advisers, as those practices will be determined on a case-by-case basis.

        Summer courses will be assessed at the “online course” tuition rate, which is $228 per credit. There are no campus fees charged in this tuition structure. Because summer term marks the beginning of the financial aid year, students who enroll in summer courses may receive financial assistance over four terms instead of three (fall-spring). Contact Financial Aid for more information about that option. 

        Fall 2020 courses
        Our top hope for fall classes is to maximize in-person learning. While we wait for an update from the governor and health experts, we ask for your patience. Rest assured we are meeting regularly, looking for creative solutions for whatever our eventual reality might be.

        Through all our discussions, we continue to be committed to personalized support, to helping students reach their educational goals while balancing the health and safety of WOU students and our community. We are developing scenarios and hope to have an answer for you in coming months.

        Please continue to take care of yourselves, to maintain social distancing and to practice self-care. We will get through these trying times and emerge stronger as Wolves.

        Sincerely,

        Rex  Fuller

        Impartición de cursos de verano y otoño 2020

        Estimados estudiantes:

        Muchos estudiantes se han puesto en contacto con nosotros para saber cómo serán los cursos de verano y otoño de 2020 en Western Oregon University. Después de largas discusiones y esfuerzos del profesorado hemos formulado un plan; sin embargo, les pido su comprensión ya que en WOU continuamos estando sujetos a decisiones de socios externos, tales como los Decretos de la Gobernadora y el sistema escolar K-12.

        Cursos de verano 2020

        Todas las clases serán remotas y las inscripciones ya iniciaron. Los estudiantes que planeen hacer internados y prácticas fuera del campus para obtener créditos deben discutir sus opciones con sus orientadores, ya que dichas prácticas se determinarán caso por caso.

        Los costos de los cursos de verano se determinarán sobre la base de colegiatura de “cursos en línea”, a razón de $228 por crédito. No hay cargos de uso del campus en esta estructura de colegiatura. Debido a que el verano marca el inicio del año para la asistencia financiera, los estudiantes que se inscriban a cursos de verano podrán recibir asistencia financiera por cuatro trimestres en lugar de tres (otoño–primavera). Para mayor información acerca de esta opción, comunícate a Asistencia Financiera.

        Cursos de otoño 2020

        Lo que más esperamos para nuestras clases de otoño es maximizar el aprendizaje en persona. Te pedimos tu paciencia mientras esperamos una actualización de la gobernadora y de los expertos en salud. Ten la seguridad de que nos estamos reuniendo regularmente, buscando soluciones creativas para cualquiera que sea eventualmente nuestra realidad.

        A través de todas nuestras conversaciones continuamos comprometidos a ofrecer un apoyo personalizado para ayudar a que los estudiantes logren sus metas educativas y, al mismo tiempo, hacerlo en equilibrio con las necesidades sanitarias y de seguridad de los estudiantes de WOU y de nuestra comunidad. Estamos desarrollando escenarios y esperamos tener una respuesta para ustedes en los meses por venir.

        Por favor, continúen manteniendo su distanciamiento social y cuidándose a ustedes mismos. Superaremos estos tiempos desafiantes y resurgiremos más fuertes como Wolves.

        Atentamente:

        Rex

         

        March 26: Update from President Rex Fuller and Registrar Amy Clark (English and Español)

        Dear campus community,

        Just as the coronavirus (COVID-19) pandemic has affected how we offer courses, how we spend our time and how we connect as a community, it also has affected one of Western Oregon University’s most cherished traditions: Commencement.

        After deep deliberation, the university has decided to present the 163rd Commencement Ceremony as a virtual event, allowing us to celebrate this important milestone and provide recognition of our students’ hard work and perseverance.

        The virtual ceremony will take place at the originally scheduled Commencement time of 10 a.m. June 13. The web-based ceremony will still include addresses from President Fuller and our outstanding student honorees; in addition, customized information about participating grads will be viewable on demand by all “attendees.” In advance of the ceremony, each graduate will receive by mail a commencement program book, a mortarboard (graduation cap), tassel and diploma cover. Diplomas will be mailed to graduates during the summer.

        We are extremely disappointed we cannot safely have a live ceremony, an event that traditionally has been the high point of each academic year. However, we believe hosting a virtual ceremony at the scheduled time is a better alternative than postponement because we want to celebrate with students and their families during graduation season. We are considering a possible recognition event at Homecoming 2020 in October and will have more details in the future if we move forward with that plan.

        We’ve heard from many students and families who are trying to book travel arrangements for a graduation ceremony. In deference to everyone’s ability to plan during these uncertain times, we decided to make the decision regarding a virtual ceremony now rather than wait indefinitely to see whether the pandemic situation improved. Almost all other Oregon public universities have made similar announcements about their commencements.

        We recognize that the disruption caused by COVID-19 has touched every aspect of life and that this is not the commencement that graduates, their families and their friends were expecting. However, we hope a virtual ceremony and possible Homecoming event will allow graduates to celebrate their great achievements at WOU during this unprecedented time in history. We imagine this has created some questions for you, so we have included an FAQ at the bottom of this message.

        We look forward to standing with all our graduates each year and being a part of this significant life milestone. Although current events prevent us from gathering in person, we remain extremely proud of all that our graduates have accomplished because together we succeed.

        Sincerely,

        Rex Fuller and Amy Clark

        Virtual Commencement FAQs

        Does not having a Commencement ceremony impact my ability to graduate?
        No, Commencement is a ceremony recognizing graduates. Actual graduation is the awarding of a degree upon completion of requirements. 

        Why are you holding it online instead of postponing it?
        We wanted to celebrate with students during commencement season. In addition, when researching virtual commencement options, we were impressed by how we could create an opportunity to truly honor our graduates and their accomplishments in a personalized way. 

        Why did you decide this now instead of waiting to see if the pandemic improved?
        We also didn’t want students and their families to have to make plans that would likely need to be canceled. Almost all other Oregon public universities have made similar announcements about their ceremonies. 

        Can I still order Commencement items such as announcements and a cap and gown?
        Yes, you can order these items online to be shipped to you. We encourage you to wear your regalia during the ceremony and in the photograph that you upload for the virtual ceremony. The Wolfstore will have additional information soon about how to order items. We will be sending a complimentary cap and tassel to 2020 grads.

        When will I get my diploma?
        Diplomas are mailed after the university verifies that your degree requirements are met, typically within two weeks of the end of the term. 

        Will I still get a diploma case?
        Diploma cases will be mailed to students.

        Can I attend a future in-person ceremony?
        If gatherings are allowable and advisable, WOU is working to provide a physical celebration at Homecoming in the fall.  

        What will happen with department or group ceremonies such as Lavender Graduation?
        There will be virtual options for university-recognized alternate ceremonies. More details will come from the departments that host those events. 

        Will OHSU students get to participate in the virtual ceremony?
        Yes.

        Estimada comunidad universitaria:

        Así como la pandemia del coronavirus (COVID-19) ha afectado la manera en que ofrecemos nuestros cursos, cómo pasamos nuestro tiempo y cómo nos conectamos en comunidad, también ha afectado una de las tradiciones más apreciadas de Western Oregon University: La Ceremonia de Graduación.

        Después de profundas deliberaciones, la universidad ha decidido presentar la 163ª Ceremonia de Graduación como un evento virtual, permitiéndonos celebrar este importante hito y otorgar reconocimiento al trabajo duro y perseverancia de nuestros estudiantes.

        La ceremonia virtual tendrá lugar a la hora y en el lugar originalmente progamados para la Graduación: el 13 de junio a la 10 am. La ceremonia en línea seguirá incluyendo discursos del Presidente Fuller y de nuestros excepcionales estudiantes destacados. Además, todos los “asistentes” podrán ver sobre pedido información personalizada acerca de los graduados participantes. Antes de la ceremonia, cada graduado recibirá por correo un libro del programa de graduación, un birrete (sombrero de graduación), una borla y la portada de su diploma. En el verano se enviarán los diplomas por correo a los graduados.

        Estamos extremadamente desilusionados por no poder tener una ceremonia en vivo segura, evento que tradicionalmente ha sido el punto culminante de cada año académico. Sin embargo, creemos que ser anfitriones de una ceremonia virtual en la hora programada es una mejor alternativa que posponerla, ya que queremos celebrar con los estudiantes y sus familias durante la temporada de graduación. Estamos considerando un evento de reconocimiento durante la Vuelta a Casa 2020 en octubre y tendremos más detalles sobre esto en el futuro si decidimos efectuar ese plan.

        Hemos escuchado que muchos estudiantes y sus familias están tratando de reservar viajes para la ceremonia de graduación. Como cortesía para que todos puedan hacer sus planes en estos tiempos inciertos, decidimos tomar la decisión de hacer una ceremonia virtual ahora, en lugar de esperar indefinidamente para ver si mejora la situación de la pandemia. Casi todas las demás universidades públicas de Oregon han hechos anuncios similares acerca de sus graduaciones.

        Reconocemos que el trastorno causado por COVID-19 ha tocado cada aspecto de la vida y que ésta no es la graduación que los graduados, sus familias y sus amigos esperaban. Sin embargo, esperamos que la ceremonia virtual y el posible evento de Vuelta a Casa permita a los graduados celebrar sus grandes logros en WOU durante este tiempo histórico sin precedente. Nos imaginamos que esto ha generado dudas para ustedes, por lo que hemos incluido una serie de preguntas frecuentes abajo de este mensaje.

        Esperamos ponernos de pie cada año junto a todos nuestros graduados y ser parte de este improtante hito en su vida. A pesar de que los eventos actuales nos impiden reunirnos en persona, seguimos estando extremadamente orgullosos de todo lo que nuestros graduados han logrado, ya que juntos conseguimos resultados. 

        Atentamente:

        Rex Fuller y Amy Clark

        Preguntas frecuentes sobre la Ceremonia de Graduación virtual.

        ¿El no tener una Ceremonia de Graduación afecta que me gradúe?
        No. La Ceremonia de Graduación es para reconocer a los graduados. La graduación de hecho es cuando se otorga un grado académico después de haber reunido todos los requisitos. 

        ¿Por qué la están llevando a cabo en línea en lugar de posponerla?
        Queremos celebrar con los estudiantes durante la temporada de graduación. Además, cuando investigamos las opciones virtuales para Ceremonia de Graduación, nos impresionó la manera en que podemos crear una oportunidad para honrar verdaderamente a nuestros graduados y sus logros de manera personalizada. 

        ¿Por qué esto ahora en lugar de esperar a ver si mejora la situación de la pandemia?
        Tampoco queríamos que los estudiantes y sus familias hicieran planes que probablemente tendrían que cancelar. Casi todas las demás universidades públicas de Oregon han hecho anuncios similares acerca de sus ceremonias. 

        ¿Puedo todavía ordenar artículos conmemorativos, como anuncios y un juego de toga y birrete?
        Sí. Puedes ordenar estos artículos en línea para que te los envíen. Te alentamos a que te vistas con la toga y birrete durante la ceremonia y en la fotografía que subas para la ceremonia virtual. La Wolfstore tendrá información adicional pronto acerca de cómo ordenar los artículos. Enviaremos un birrete con borla como obsequio a cada uno de los graduados en 2020.

        ¿Cuándo recibiré mi diploma?
        Los diplomas se envían por correo después de que la universidad verifica que has cumplido con los requisitos de tu grado académico, típicamente durante las dos semanas siguientes al final del trimestre. 

        ¿Recibiré una funda para mi diploma?
        Las fundas para los diplomas se enviarán por correo a los estudiantes.

        ¿Puedo asistir a una ceremonia futura en persona?
        Si las reuniones son permitidas y recomendables, WOU está buscando la posibilidad de proporcionar una celebración física durante la Vuelta a Casa en el otoño.  

        ¿Qué pasará con las ceremonias de departamentos o de grupos, tales como la Graduación Lavanda?
        Habrá opciones virtuales para las ceremonias alternativas reconocidas por la universidad. Los departamentos anfitriones de esos eventos les enviarán más detalles. 

        ¿Los estudiantes de OHSU participarán en la ceremonia virtual?
        Sí.

        March 19: Update from President Rex Fuller (English and Español)

        Dear campus community,

        After many conversations and deep reflection, we have decided to extend remote course delivery through the entire spring term to combat the spread of coronavirus (COVID-19). We feel this is the best solution for our campus because it allows us to keep resources–including residence halls–available as well continue to provide opportunities for a high-quality education during this time of social distancing.

        Faculty members are already shifting their course experiences and content to be delivered remotely. Innovative methods are being developed across campus, and we are excited that students will be able to continue to progress towards graduation. Students should expect to hear from their spring term faculty about how their courses will be delivered before classes start April 1. We also are actively working on developing resources, tips and tools to help students navigate this new learning environment.

        I recognize this is new territory for all of us. Those of you nearing graduation might be feeling disappointed that your final term will be different than you planned. We are doing our absolute best to make this challenging time as smooth as possible because our highest priorities are your academic success and well-being, as well as the safety of our community. One of our greatest strengths lies in being a community that supports all of our members during both good and uncertain times. We will continue to be there for you.

        For WOU employees, we are maintaining the same guidance as my previous email on work-related practices.

        I appreciate everyone’s efforts to meet these challenges, and I want to especially thank our faculty for their efforts to move courses to remote delivery on such a scale. I am confident we will be able to continue to serve our students and maintain our high standards of academic excellence while still doing our part to prevent the spreading of the virus.

        Please continue to check the WOU COVID-19 resources page for updates and remember, together we will succeed!

        Sincerely,
        Rex Fuller

        Estimada comunidad universitaria:

        Después de muchas conversaciones y reflexión profunda, con el fin de combatir la propagación del coronavirus (COVID-19), hemos decidido extender la impartición de cursos de manera remota durante todo el trimestre de primavera. Sentimos que ésta es la mejor solución para nuestro campus, ya que nos permite mantener recursos disponibles —incluyendo las residencias estudiantiles—, además de continuar proporcionando oportunidades de educación de alta calidad durante este tiempo de distanciamiento social.

        Los miembros del profesorado ya están cambiando las experiencias y contenido de sus cursos para impartirlos de manera remota. Se están desarrollando métodos innovadores en todo el campus, y nos emociona que los estudiantes podrán continuar su avance para graduarse. Antes del inicio de clases el 1 de abril, los profesores del trimestre de primavera se comunicarán con sus estudiantes acerca de la manera en que impartirán sus cursos. También estamos trabajando activamente para desarrollar recursos, consejos y herramientas para ayudar a que los estudiantes naveguen esta nueva atmósfera de aprendizaje.

        Reconozco que es un nuevo territorio para todos nosotros. Es posible que entre ustedes, aquéllos que están cerca de graduarse se sientan desilusionados porque su último trimestre no será como lo planearon. Estamos haciendo absolutamente lo más posible para hacer que este tiempo desafiante sea lo más terso posible, ya que nuestras prioridades más altas son los logros académicos y el bienestar de ustedes, así como la seguridad de nuestra comunidad. Una de nuestras grandes fortalezas recae en ser una comunidad que apoya a todos sus miembros durante tiempos buenos e inciertos por igual. Continuaremos estando disponibles para ustedes.

        Para los empleados de WOU, estamos manteniendo las mismas pautas sobre prácticas en el trabajo como lo menciono en mi mensaje de correo electrónico anterior.

        Agradezco los esfuerzos de todos para lidiar con estos retos y quiero en especial agradecer a nuestro profesorado por su esfuerzo para mudar los cursos y hacerlos remotos a esta escala. Confío en que podremos continuar sirviendo a nuestros estudiantes y mantener nuestros altos estándares de excelencia académica, mientras hacemos lo que nos toca para prevenir la propagación del virus.

        Por favor, sigan revisando la página de recursos de WOU COVID-19 para actualizaciones y recuerden que juntos lo lograremos.

        Atentamente:
        Rex Fuller

         

        March 13: Update from President Rex Fuller (English and Español)

        Dear campus community,

        In the past 24 hours, there has been a significant development that affects our planning. Late last night, Gov. Brown announced a statewide closure of Oregon K-12 schools from March 16 through March 31. This decision affects many students, faculty and staff who have children attending Oregon schools.

        We continue to take a proactive approach to supporting statewide efforts to limit the spread of COVID-19. If you are exhibiting any symptoms of illness, please stay home and seek appropriate medical treatment.

        Additional and continuing steps are below.

        Child Development Center
        Because of Gov. Brown’s K-12 closure announcement, our childcare center is closed as of Monday, March 16 and will tentatively reopen Wednesday, April 1.  

        Winter 2020 final exams
        We have canceled all in-person final exams and class meetings next week. We recognize this could be challenging for some courses, but we need to maximize health and safety for everyone. 

        Faculty have a number of options available, including:

        • Putting the exam online
        • Having work distributed via email
        • Offering incomplete (I) grades
        • Grading based on the work that has been completed up to this point

        Faculty will determine the method that works best for each of their classes and send their students an email that communicates the plan for next week. This email will go out no later than noon Saturday, March 14.

        Academic Innovation will be providing faculty support to transition to online and remotely delivered final exams and class meetings. Faculty should use the Request for Assistance with Remote Instruction Form to contact Academic Innovation to request support for this transition.

        Spring 2020 classes
        Spring term classes will begin April 1, not Monday, March 30. Almost all spring 2020 courses will begin by being delivered online or remotely. Then, we will re-evaluate our social distancing measures periodically throughout spring quarter. We will provide another update on this no later than April 15. Tuition for spring 2020 courses will be charged based on the original mode of instruction in your schedule.

        We ask for your patience as our faculty work to adjust their spring courses and communicate with their students about how courses will be offered. Students are encouraged to contact their faculty with any questions they have about course delivery.

        Housing and dining
        Campus residence halls will remain open during this time in order to reduce the need for students to travel home if they are unable to travel at this time. University Housing has limited temporary spaces available for roommates who would like to separate and limit their contact with others. 

        Students who can go home are strongly encouraged to do so. Students who leave should take whatever personal or academic items they want but do not need to check out of their rooms.

        During this time, the Valsetz Dining Hall be open with limited hours for breakfast, lunch and dinner. The seating area will be closed, and all food will be takeout only. Please see the University Housing website for more details about housing and dining.  

        Student and campus services
        Many departments on campus will adjust their services to provide them via phone, email, video chat and other methods to limit face-to-face interactions. We appreciate your flexibility and understanding. 

        Human Resources
        If feasible, telecommuting for all employees (including students) is permitted if approved by their supervisor and the appropriate vice president for their area. In approving telecommuting, care should be given to ensuring the university continues to meet its mission. Please review the telecommuting guidelines and application/agreement for information.

        Payroll services will be unchanged.

        If you have questions about accrued leave or other human resources matters, please contact Judy Vanderburg (vanderj@wou.edu) or Heather Mercer (mercerh@wou.edu).

        As additional information is available, we will continue to update wou.edu/coronavirus. Additionally, I want to let you know a deep cleaning will take place during spring break. Our staff will clean in accordance with practices recommended by the Centers for Disease Control. These efforts will enable us to open for spring term on April 1.

        Our employees continue to work diligently to make our efforts align with guidance from the governor and public health officials. I know this is stressful time for all of us; I am confident that we will support each other throughout this process.

        I appreciate your patience and flexibility as we enter uncharted waters. I encourage you to share this information with your families.

        Sincerely,

        Rex Fuller

        Estimada comunidad universitaria:

        En las últimas 24 horas el desarrollo de las cosas ha afectado nuestra planeación de manera significativa. Anoche la Gobernadora Brown anunció el cierre de las escuelas K–12 en todo el estado del 16 al 31 de marzo. Esta decisión afecta a muchos estudiantes, profesores y empleados que tienen hijos que asisten a las escuelas de Oregón.

        Continuamos tomando medidas proactivas para apoyar los esfuerzos a nivel estatal para limitar la propagación de COVID-19. Si presentas síntomas de enfermedad, por favor, quédate en casa y busca tratamiento médico adecuado.

        Los pasos actuales y adicionales son los siguientes:

        Centro de Desarrollo Infantil
        Debido al anuncio de la Gobernadora Brown sobre el cierre de las escuelas K–12, nuestra guardería queda cerrada a partir del lunes 16 de marzo y tentativamente se reabrirá el miércoles 1 de abril.  

        Exámenes finales de invierno 2020
        Hemos cancelado todos los exámenes finales en persona y las clases de la próxima semana. Reconocemos que esto puede ser un desafío para algunos cursos, pero necesitamos maximizar la salud y protección de todos. 

        El profesorado tiene varias opciones disponibles, incluyendo:

        • Poner el examen en línea.
        • Distribuir el trabajo por correo electrónico.
        • Ofrecer calificaciones de (I) incompleto.
        • Calificar con base al trabajo ya completado hasta ahora.

        Cada profesor determinará el método que mejor le funcione para cada una de sus clases y enviará un mensaje de correo electrónico a sus estudiantes para comunicarles el plan de la próxima semana. Este correo electrónico se enviará a más tardar el sábado 14 de marzo a las 12 horas.

        Innovación Académica proporcionará apoyo al profesorado para hacer la transición a exámenes finales y clases en línea. Para solicitar ayuda en esta transición, los profesores deben usar la Solicitud de Ayuda para el Formulario de Instrucción Remota.

        Clases de primavera 2020
        Las clases del trimestre de primavera iniciarán el 1 de abril, en lugar del lunes 30 de marzo. Casi todos los cursos de primavera 2020 se empezarán a impartir en línea o de manera remota. Más adelante reevaluaremos periódicamente nuestras medidas de distanciamiento social durante todo el trimestre de primavera. Proporcionaremos otra actualización sobre esto a más tardar el 15 de abril. La colegiatura de los cursos de primavera 2020 se cobrará con base en el modo original de instrucción de cada programa.

        Te pedimos paciencia mientras nuestros profesores trabajan para ajustar sus cursos de primavera y comunicarse con sus estudiantes acerca de la manera en que ofrecerán sus cursos. Alentamos a que los estudiantes se comuniquen con sus profesores si tienen cualquier pregunta acerca de la impartición de cursos.

        Vivienda y alimentos
        Las residencias estudiantiles permanecerán abiertas durante este tiempo para reducir la necesidad de que los estudiantes viajen a sus hogares si no pueden hacerlo en estos momentos. Vivienda Universitaria tiene temporalmente una cantidad limitada de espacios disponibles para compañeros de vivienda que quieran separarse y limitar su contacto con otras personas. 

        Recomendamos altamente que los estudiantes que puedan irse a sus hogares lo hagan. Los estudiantes que se vayan deben llevarse sus efectos personales y académicos que quieran, pero no tienen que dejar las habitaciones libres.

        Durante este tiempo el Comedor Valsetz estará abierto con horario limitado para desayuno, almuerzo y cena. El área para sentarse estará cerrada y toda la comida será para llevar. Para más detalles sobre vivienda y alimentos, por favor, revisa el sitio web de Vivienda Universitaria

        Servicios universitarios y estudiantiles.
        Muchos departamentos universitarios ajustarán sus servicios para proporcionarlos vía telefónica, por correo electrónico, por videochat y por otros métodos para limitar las interacciones cara a cara. Agradecemos tu flexilibilidad y comprensión. 

        Recursos Humanos
        Cuando sea posible, se permitirá que todos los empleados (incluyendo estudiantes) trabajen a distancia, siempre y cuando su supervisor y el vicepresidente adecuado de su área lo aprueben. Se debe tener cuidado al aprobar el trabajo a distancia para garantizar que la universidad continúe cumpliendo con su misión. Para mayor información, por favor, revisa las pautas y la aplicación y acuerdo.

        Los servicios de nómina no tendrán cambios.

        Si tienes dudas acerca de licencias acumuladas u otros asuntos de recursos humanos, por favor, comunícate con Judy Vanderburg (vanderj@wou.edu) o con Heather Mercer (mercerh@wou.edu).

        Conforme haya información adicional disponible, continuaremos actualizando en wou.edu/coronavirus. Además, quiero que sepan que se hará una limpieza profunda durante las vacaciones de primavera. Nuestro personal limpiará de acuerdo con las prácticas recomendadas por los Centros de Control de Enfermedades. Estos esfuerzos nos permitirán abrir el 1 de abril para el trimestre de primavera.

        Nuestros empleados continúan trabajando diligentemente para hacer que nuestros esfuerzos estén en línea con la dirección de la gobernadora y de los funcionarios de salud pública. Sé que éste es un tiempo estresante para todos nosotros. Confío en que nos apoyaremos unos a otros durante este proceso.

        Agradezco su paciencia y flexibilidad mientras navegamos este territorio desconocido. Por favor, compartan esta información con sus familias.

        Atentamente:

        Rex Fuller

        March 12: Update from President Rex Fuller (English and Español)

        Dear campus community,

        As promised, I am writing with additional information about our response to COVID-19, particularly in light of Governor Brown’s executive directives released late last night and this morning. First, and most importantly, consistent with the Governor’s executive action informed by guidance from Oregon Health Authority experts, we are not closing campus at this time.   You may view Governor Brown’s press release here.

        The campus is taking a proactive approach to supporting global efforts to limit the spread. These steps are the socially responsive approach and fits our values and the guidelines provided by the Governor, the Oregon Health Authority and the Higher Education Coordinating Commission (HECC).

        • Finals for winter term will be held as scheduled unless students receive specific information from their faculty.
        • Campus residence halls will remain open during spring break, with the standard fee waived, reducing the need for students to travel home if they are unable to or uncomfortable with traveling at this time. Valsetz Dining Hall will be open with limited hours for breakfast, lunch, and dinner over spring break. Please see the University Housing website.
        • Most classes for spring term, starting March 30, will be offered remotely, which includes but is not limited to online solutions for a minimum of two weeks. This will be continuously evaluated. Faculty will notify students regarding how their individual courses will be delivered.
        • We will not sponsor or host any gatherings with more than 250 people. This restriction is effective until April 8 and will be revaluated prior to that date.
        • Gatherings for fewer than 250 will be in spaces that accommodate at least twice the number of attendees to maximize our adherence to social distancing.
        • Maintain a distance of at least three (3) feet between employees in offices and at worksites, including essential meetings.
        • Limit all non-essential meetings of twenty (20) or more individuals, including after-work functions.
        • Non-essential WOU-sponsored travel is suspended. We recommend that students, staff and faculty stay local as much as possible, and limit their personal travel.
        • Employees will be permitted to work remotely, where feasible, and with approval from your supervisor. (see here)

        Looking ahead to spring term, faculty have been urged to create alternative methods for teaching courses. To assist in this effort, the campus expanded our support for online offerings. More details concerning this will be sent to faculty today and I am confident that this will enable the campus to greatly expand on-line offering in spring term.

        I am enormously grateful to employees for working diligently to make our efforts for increased social distancing a reality and to those who continue to support our students during this stressful time. In my years at Western, I have appreciated how focused our community is about supporting each other and that stands even truer today.

        As additional information is available, we will continue to update wou.edu/coronavirus. I also understand that some of the points above may have prompted additional questions so we have added an FAQ section to the webpage. If you have additional questions or comments, there is a form to submit them on our coronavirus webpage.

        Also, we have scheduled a livestreamed forum (with captioning and interpreters) for Monday, March 30 where we will be providing additional information about spring term and available to answer your questions. I will email you details about that as soon as it’s available.

        I appreciate your patience and flexibility as we enter uncharted waters in this COVID-19 situation. I encourage you to share this information with your families.

        Sincerely,

        Rex Fuller

        12 de marzo: Actualización del Presidente Rex Fuller

        Estimada comunidad universitaria:

        Como les prometí, les escribo ahora con información adicional acerca de la respuesta al COVID-19, particularmente a partir de las directrices dadas a conocer anoche y esta mañana. Primero, lo más importante, de acuerdo con el decreto de la gobernadora emitido bajo la guía de los expertos de la Autoridad Sanitaria de Oregon, no cerraremos el campus por ahora.   Pueden ver aquí el comunicado de prensa de la Gobernadora Brown.

        En el campus se están tomando medidas proactivas para apoyar los esfuerzos globales para limitar la propagación. Estas medidas responden a un enfoque social y coinciden con nuestros valores y con las pautas proporcionadas por la gobernadora, por la Autoridad Sanitaria de Oregon y por la Comisión Coordinadora de Educación Superior (HECC, por sus siglas en inglés).  

        • Las entregas finales del trimestre de invierno se llevarán a cabo tal y como estaban programadas, a menos que los estudiantes reciban información específica de sus profesores.
        • Las residencias estudiantiles permanecerán abiertas durante las vacaciones de primavera, sin incurrir en el costo estándar, reduciendo así la necesidad para los estudiantes de viajar a sus hogares si no pueden hacerlo o si no se sienten seguros para viajar en estos momentos. Durante la vacaciones de primavera el Comedor Valsetz estará abierto con horario limitado para desayuno, almuerzo y cena. Por favor, revisa el sitio web de Vivienda Universitaria.
        • A partir del 30 de marzo la mayoría de las clases del trimestre de primavera se ofrecerán de manera remota, incluyendo, sin limitarse a ello, soluciones en línea por un mínimo de dos semanas. Esto se evaluará continuamente. Cada profesor le avisará individualmente a sus estudiantes acerca de cómo se impartirán sus cursos.
        • No patrocinaremos ni conduciremos reuniones de más de 250 personas. Esta restricción es efectiva hasta el 28 de abril y se reevaluará antes de dicha fecha.
        • Para maximizar nuestra adhesión a las medidas de distanciamiento social, las reuniones de menos de 250 personas serán en espacios que puedan alojar por lo menos al doble de asistentes.
        • Mantendremos una distancia de por lo menos tres (3) pies entre empleados en las oficinas y los sitios de trabajo, incluyendo las reuniones indispensables.
        • Se limitarán las reuniones no indispensables de veinte (20) o más personas, incluyendo funciones fuera del horario de trabajo.
        • Se suspenden los traslados patrocinados por WOU que no sean indispensables. Recomendamos que los estudiantes, el personal y el profesorado permanezcan en la zona lo más posible y limiten sus viajes personales.
        • Se permitirá que los empleados trabajen de manera remota cuando sea posible y su supervisor lo apruebe (ver aquí).

        En anticipación al trimestre de primavera, se ha insistido a los profesores que creen métodos alternativos para enseñar sus cursos. Para ayudarlos en este esfuerzo, el campus ha extendido la oferta de asistencia en línea. El día de hoy se enviarán más detalles al profesorado sobre este tema y confío que esto permitirá que la universidad amplíe enormemente su oferta en línea en el trimestre de primavera.

        Agradezco inmensamente a los empleados que han trabajado diligentemente para de hecho incrementar el distanciamiento social y a aquéllos que continúan apoyando a nuestros estudiantes durante este tiempo tan estresante. En mis años en Western, he apreciado lo enfocada que está nuestra comunidad en apoyarse unos a otros y esto es cierto hoy aún más. 

        Conforme haya información adicional disponible, continuaremos actualizando en wou.edu/coronavirus. También entiendo que podrían haber surgido preguntas a partir de los puntos arriba mencionados, por lo que agregamos una sección FAQ de preguntas frecuentes en el sitio web. Si tienes preguntas o comentarios adicionales, puedes enviarlos a través de nuestro formulario en coronavirus webpage

        También hemos programado un foro que transmitiremos en directo (con subtítulos e intérpretes) para el lunes 30 de marzo, donde proporcionaremos información adicional acerca del trimestre de primavera y donde contestaremos preguntas. Les enviaré por correo electrónico los detalles tan pronto como estén disponibles.

        Agradezco su paciencia y flexibilidad mientras navegamos este territorio desconocido del COVID-19. Por favor, compartan esta información con sus familias.

        Atentamente:

        Rex Fuller

        Updates and general information

        Western Oregon University is closely monitoring information about the coronavirus (COVID-19). On Thursday, March 26, WOU learned one of our students has tested positive for COVID-19. Polk County Public Health will contact anyone believed to have been exposed.

        We understand members of our Wolves family may be concerned about coronavirus, so we put together information and resources for you. This page is not intended to be all-encompassing or to provide medical or legal advice. Please be sure to check the Centers for Disease Control (CDC) and Oregon Health Authority (OHA) links below for the most up-to-date information about the coronavirus as information on this virus is rapidly evolving.

        For general information on novel coronavirus, call 211 or text 898-211 between 8 a.m. and 11 p.m., seven days a week. It’s not an automated message, so you might have to wait for a response. If you are having a medical emergency, call 911.

        Supporting an inclusive community
        WOU is an inclusive community with members from all over the world, and we have members who travel all over the world. With this in mind, please remember that the risk of coronavirus is not connected with race, ethnicity or nationality.

        On March 8, public health experts at the Oregon Health Authority (OHA) and education officials with the Oregon Department of Education and the Higher Education Coordinating Commission issued guidance and best practices (view guidance as a Word document or PDF) from public health experts to schools, colleges and universities for decision-making concerning the novel coronavirus in Oregon. Please visit the Higher Education Coordinating Commission and Oregon Department of Education webpages for additional information.

        Learn more about the guidance for higher education institutions from the Oregon Health Authority and Higher Education Coordinating Commission and Executive Order 20-28 from Governor Brown.

        Prevention and treatment

        Prevention

        The steps you can take to protect yourself from the coronavirus are similar to avoiding the common flu (influenza) and other respiratory diseases. The current understanding is that coronavirus spreads through person-to-person contact (within about 6 feet) by respiratory droplets or contaminated hands as a result of coughing, sneezing or touching an object that has the virus on it then touching one’s mouth, nose or eyes.

        Be sure to follow these simple precaution measures. These are the same precautions you should take during flu season:

        • Cover your mouth with a tissue or your sleeve when coughing or sneezing and avoid coughing into your hand.
        • Avoid close contact with people who are sick. They may have symptoms including fever over 100.4℉ (38℃), cough and/or shortness of breath/difficulty breathing.
        • Avoid touching your mouth, nose or eyes.
        • If you’re sick, stay home. Talk to your professor(s) or supervisor(s) about missing work or class. 
        • Wash your hands for at least 20 seconds after using the bathroom, before eating, and after coughing, sneezing or blowing your nose.
        • If you use a tissue for sneezing, blowing your nose or coughing, throw it away immediately.
        • Disinfect and clean surfaces that are frequently touched in your home, office and other areas using household cleaning products according to the label instructions.

        The CDC has information about how to use a cloth face covering to help prevent the spread of COVID-19.

        We also recognize that the coronavirus may be causing stress. Here are some resources to help you manage stress on our mental health promotion website

        When to seek treatment

        You should call your healthcare provider/county public health agency/Student Health and Counseling Center and identify yourself as having flu-like symptoms particularly:

        Call 911 if you’re experiencing shortness of breath or difficulty breathing.

        If you have a weakened immune system, contact your primary care provider for additional instructions.

        If you’re instructed to self-quarantine, you can read more about that on this CDC webpage.

        CARES Act

        Last updated: 6/30/20

        On April 21, 2020 WOU signed and submitted to the US Department of Education the US CARES Act Certification and Agreement.  By doing so, WOU agreed that it would allocate no less than 50% of the $4,281,683 it received for Emergency Financial Aid Grants to current WOU students. WOU has or will receive $2,140,842.00 for emergency financial aid grants to students. As of June 30, 2020, $1,472,000.00 has been distributed to WOU students under Section 18004(a)(1) of the CARES Act. 

        The CARES Act Student Emergency Grants will be awarded to students in spring and fall terms of 2020.  The funds will be allocated according to US Department of Education eligibility guidance.

        Eligible students include those students who

        • Were enrolled at WOU winter and spring terms 2020 and;
        • Were not enrolled winter term 2020 exclusively in on-line courses from WOU and;
        • Are US Citizens or Permanent Residents and;
        • Are eligible to receive Title IV funding from the US Department of Education and;
        • Incurred expenses directly related to COVID-19 caused disruption since March 13, 2020 and;
        • Complete the online WOU CARES Grant Application by noon on May 8, 2020

        Any remaining funds will be awarded through a second round application which will open in the fall 2020.

        FAQ’s

        Q: How many students are potentially eligible to receive CARES Act Emergency Grants?
        A: Approximately 4,000 WOU students receive funds authorized by Title IV of the Higher Education Act of 1965.

        Q: How will students receive the CARES Act Emergency Grants?
        A: Awardees will receive the money in their student accounts.

        Q: What about students who are not eligible to receive Title IV funds?
        A: The WOU Foundation is providing funds to help support DACA and Tuition Equity students who have been negatively impacted by COVID-19. These students will be evaluated using the same process of students applying for the CARES Act Emergency Grant funds. Students will receive funds from the WOU Office of Financial Aid. Awards are expected to be made starting May 22, 2020.

        Q: How many students received CARES Act Emergency Grants?
        A: As of June 30, WOU awarded CARE Act Emergency Grants to 772 students. Grants for fall term 2020 are expected be awarded no later than October 2020.

        Q: What method did WOU use to determine which students would receive these grants?
        A: Students submit an application to apply for funds, answering six questions related to expenses they incurred as a result of COVID-19 campus disruptions. Answering ‘Yes’ to the following questions provided points toward receiving funds based on their total score. Award amounts ranged from $1,000 to $4,000 for each student applicant with a score of 1-6.

        1) Since March 13, 2020: Did the COVID-19 disruption cause an increase in expenses to purchase or access textbooks and course materials required for your courses?

        2) Since March 13, 2020: Did the COVID-19 disruption force you to incur additional expenses, such as childcare, healthcare, or transportation?

        3) Since March 13, 2020: Did the COVID-19 disruption impact your ability to afford or access food?

        4) Since March 13, 2020: Did the COVID-19 disruption cause an increase in housing costs?

        5) Since March 13, 2020: Did the COVID-19 disruption cause an increase in expenses dedicated to technology, such as a computer, tablet, or hotspot, necessary to attend courses in a remote environment?

        6) Since March 13, 2020: Did YOU lose your job, or have significant (more than half) reduction in hours due to the COVID-19 disruption?

        International students, study abroad and visiting scholars

        International students and visiting scholars

        Please contact the Study Abroad and International Exchanges office at 503-838-8508 or buncale@wou.edu if you have any questions about your stay in the United States as a WOU student or visiting scholar or your ability to travel to your home country.

        Study abroad

        Please contact the Study Abroad and International Exchanges office at 503-838-8425, studyabroad@wou.edu or visit them in Maaske Hall if you have any questions about whether coronavirus has affected your study abroad program.

        National Student Exchange

        Please contact Student Affairs at 503-838-8221, or maciase@wou.edu, or visit room 203 in the Werner University Center if you have any questions about whether the coronavirus has affected your domestic study-away program. For health and safety information regarding NSE domestic study-away, visit: https://nse.org/exchange/health-safety/.

        Student and Employee travel

        Until further notice, WOU-funded travel to international destinations that the CDC has deemed a level 2 or higher on the travel health notice is banned. See the most up-to-date list of these countries on the CDC website.

        At this time, WOU-funded domestic travel is currently permissible on a case-by-case basis; however, travelers should monitor conditions in the travel destination carefully before departure. 

        WOU cannot ban or restrict travel on personal time. However, we encourage our employees and students to closely monitor the CDC website for the most updated information. If you choose to travel, internationally, to an area which has confirmed cases of the Coronavirus, please know that you may be subject to health screening and possible quarantine upon re-entry to the United States. WOU employees should speak with their supervisor prior to personal travel in order to plan for the possibility of extended absence.

        Campus dining

        Valsetz Dining Hall

        Valsetz Dining Hall will remain open and provide essential services to the campus community this spring!

        Limited hours for breakfast, lunch and dinner. All meals to-go and seating areas are closed until further notice.

        Valsetz Weekly menu is posted here and the current operating hours are posted here.

        Retail Locations

        Caffe Allegro, The Press, WUC Wolf Grill and WUC Western Deli are closed for spring term. 

        If you have questions please email dining@wou.edu 

          Frequently Asked Questions

          For students

          Q: I live on campus. Can I continue to live on campus during spring term?
          A: Yes, you can continue to live in your residence hall room.

          Q: How will my tuition be impacted if classes go to online vs. face-to-face?
          A: Tuition will stay based on the original method of delivery.

          Q: Why do I have to pay fees if all my classes are online?
          A: Because delivery methods will be evolving and services are still available, fees will continue to be charged based on the original mode of delivery.

          Q: How can I get my spring term books from the Wolfstore?
          A: You can place an order online or over the phone. They have limited physical access to the store to their customer service window. Please visit their website for more information.

          Q: Will there be any change to Hamersly Library hours or services?
          A: Please visit the library’s COVID-19 webpage for the most up-to-date information.

          Q: I don’t have a home computer or iPad to do my coursework. Is there one I can rent?
          A: The library has some devices to check out to students. Please visit their COVID-19 webpage to learn more.

          Q: Is Commencement still happening?
          A: Commencement will be held virtually during the same time of 10 a.m. on Saturday, June 13.

          Q: Is the Peter Courtney Health and Wellness Center open?
          A: Please visit their webpage for the latest information.

          Q: Is Academic Excellence Showcase taking place as planned?
          A: The in-person event is not happening this year due to safety and social distancing needs. Alternative plans to celebrate student scholarship are being developed and will be posted on the website.

          Q: Is there a way to get more support for my online and remote classes?
          A: Yes! Check out this webpage with lots of tools, tips and resources to help you with your remote learning.

          Q: Are there computer labs and printers open on campus?
          A: Yes. The WUC 111 lab is open when Werner University Center is open. The RSC lab is open from 11 a.m. to 7 p.m.

            For employees

            Q: What does non-essential travel mean?
            A: Please work with your supervisor/coach/adviser/faculty member to determine if the travel is essential to your work.

            Q: I’d like to work remotely. How do I do that?
            A: The Human Resources office has telecommuting guidelines and a telecommuting application. Please talk to your supervisor to determine if telecommuting is feasible for your work then fill out the application. Human Resources is processing these quickly. This option is also available to student employees if their supervisors agree it’s feasible.

            Q: Will there be a disruption to payroll?
            A: No. Everyone will get paid on the standard schedule.

            Q: What kind of leave do I use if I’m staying home from work to care for a child?
            A: Please contact Human Resources for guidance on using leave.

            Q: Are there resources to help me deliver my courses online or remotely?
            A: Yes. Please visit the instructional resilience webpage created by Academic Affairs.

              For all

              Q: How do we maintain social distancing if our job involves a lot of one-on-one meetings or I’d like to use services that involve one-on-one meetings/appointments (e.g., advising)?
              A: We encourage students and employees to use alternative methods like phone calls, video chats or messaging. We understand this isn’t ideal, but social distancing is critical at this point.

              Q: Does the university have the technology to make all of this happen?
              A: We have increased WiFi capacity and are providing data cables to plug directly into the network jacks. UCS is also working to increase the capacity of VDI connections for those accessing remotely. Please visit the remote access webpage to learn how to connect to services like VPN, VDI, network drives and more.

              Q: Is the WOU Food Pantry open?
              A: Please visit their webpage for the latest information.

                For prospective students

                Q: Will Admissions events be impacted?
                A: All in-person visits, including tours, are suspended until further notice. Visit the Admissions website for additional information.

                  Is there something not covered here? Please let us know.