COVID-19 Information

We are open!

 

WOU COVID-19 statistics

As of October 18

<10
Number of known positive test results of members of the WOU community*

6
Number of cumulative positive test results of members of the WOU community

* for privacy reasons, fewer than 10 cases will not be specified to avoid the possibility of identification

Percentage of employees who are vaccinated:
91% of reportees (approx. 86% of employees reporting)

Percentage of students who are vaccinated:
93% of reportees (approx. 98.5% of students reporting)

Important information

WOU’s Monmouth and Salem campuses are open. To keep our community healthy, we are implementing a COVID-19 vaccination requirement for fall 2021 and have modified our mask policy. All employees and students who live, learn or work on our campuses (or are traveling for work) will be required to have a COVID-19 vaccination. Visit the student page or employee page for processes to verify vaccination status or file for an exemption. More details about the immunization plan will be posted as information is available. 

Resources if you've tested positive, been exposed or need testing.

mask iconCampus mask policy

Employees, students, visitors and vendors are required to wear masks indoors, regardless of vaccination status. The university also requires everyone wear a face covering outdoors when social distancing cannot be maintained. The following chart gives more details about when masks are required.

Group Indoor
 
Outdoors
(when distancing is not possible)
Vaccinated employees, guests and students Yes Yes
Unvaccinated employees, guests and students Yes Yes
Upon request (specific areas, meetings) Yes Yes
Vendors Yes Yes

If you are an employee and have a disability under the Americans with Disabilities Act which prevents you from wearing a face covering, please reach out to Human Resources so that they can assist you through the ADA process to provide a reasonable accommodation. Students with a disability under the ADA should contact the Disability Services office

Students smiling outside of the dorms wearing masks

Students


Information regarding classes, financial aid, housing, academic support, the Peter Courtney Health and Wellness Center, student activities and events, and many other resources.
WOU employee wearing a mask at her desk

Employees


Information regarding telecommuting, technology support, resources for teaching online courses, and more.

Wolfie walking through town

Community


Information about campus tours, admissions events, accessing campus, and more.

Higher Education Emergency Relief Fund

Last updated: 10/11/2021

HEERF Institutional Portion

Quarter ended June 30, 2021
Quarter ended March 31, 2021
Quarter ended December 30, 2020
Quarter ended September 30, 2020.

HEERF I

On April 21, 2020 WOU signed and submitted to the US Department of Education the CARES Act Certification & Agreement. By doing so, WOU agreed to allocate no less than 50% of the $4,281,683 it received for Emergency Financial Aid Grants to current WOU students. WOU has or will receive $2,140,842.00 for emergency financial aid grants to students. As of January 2021, $2,121,080 has been distributed to WOU students under Section 18004(a)(1) of the CARES Act.

An estimated 4,000 students at WOU were eligible to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act. WOU notified students of their eligibility to submit this application by email.

Students may have affirmatively elected to have their awards applied to their revolving charge accounts or otherwise receive the award as a disbursement in the form of a direct payment.

ROUND 1
Copy of email to eligible WOU Students (Sent April 30, 2020):

Dear Current Student,

As you may know, Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act a few weeks ago to help people and businesses financially affected by the COVID-19 pandemic. A portion of those funds have been designated for Oregon college and university students who have incurred expenses directly related to the coronavirus disruption.

In order to get the funds to you as quickly as possible, we’ve created an application for students that must be completed by noon Friday, May 8, 2020. These are the eligibility requirements:

    • Must have been enrolled in in-person or hybrid courses at WOU on or after March 13, 2020.
    • Must be currently enrolled at WOU and will still be enrolled when funds are disbursed (both undergraduate and graduate students)
    • Must be eligible for federal financial aid. If you haven’t submitted a complete FAFSA form for the 2019-2020 academic year, please apply through this link before May 8. The WOU code is 003209.
    • You must have incurred expenses directly related to the coronavirus disruption. The application requires specific numbers about the financial impact to you, so you want to compile that information before filling out the application.

We will screen the applications for eligibility and assign a score based on impact. We expect the demand for this program to be high. Because we have received limited emergency funds, it is possible that not every student who completes an application will receive funds. We will do everything we can to allocate these funds in a meaningful, transparent and fair manner.

The Financial Aid staff will review your request and may contact you for further information. If you are chosen to receive funds, they will be disbursed to your student account. If you have not already signed up for direct deposit, please do so in order to get your funds faster. The university cannot—and will not—automatically apply CARES Act emergency funds toward your student account balance.

We want help our students as effectively and meaningfully as possible, so we are happy to be able to offer this opportunity. If you meet the eligibility requirements listed above, I urge you to apply for CARES Act funds as quickly as possible before the May 6 deadline.

Sincerely,

Rex Fuller

ROUND 2

Copy of email to eligible WOU Students (Sent September 29, 2020):

Dear returning students,

Now that fall term has begun, we wanted to let you know about an additional financial assistance option that you might qualify for.

Similar to this spring, the federal CARES Act has provided universities with monetary assistance to help students who have been financially affected by the coronavirus pandemic. The second round of funding is available for students enrolled at WOU for fall term 2020.

Here are the requirements:

    • You must be a returning student (were enrolled in winter or spring 2020) and be registered for fall 2020.
    • Freshmen and transfer students are not eligible.
    • You must have a 2019-20 FAFSA file.
    • You must NOT have been enrolled in an exclusively online program as of March 13, 2020.
    • You must have incurred expenses directly related to disruption caused by the COVID-19 pandemic.
    • If you previously received funds from the first CARES Act application, you must have experienced additional expenses related to the disruption caused by the COVID-19 pandemic in order to apply for the second round of funds.

The major difference between the first round of disbursements earlier this year and this second round of funding is that you do NOT need to have been enrolled at WOU during spring term to be eligible. So, if you didn’t enroll for spring term as a result of the unexpectedly all-remote format, financial hardship or other reasons, you may be eligible for this round of funding.

An application for the CARES Act funding is available here. It must be submitted by noon, Oct. 9. If you have any questions, contact Financial Aid at finaid@wou.edu.

We are happy to have you as part of the Wolves family this fall.

Sincerely,

Kella Helyer, Director of Financial Aid

After two rounds of allocations, 994 WOU students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

  • To determine which students received Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act, students submitted an application answering six questions related to expenses they incurred as a result of COVID-19 campus disruptions. Answering ‘Yes’ to the following questions provided points toward receiving funds based on their total score. Award amounts range from $1,000 to $4,000. Each student received a score of 1-6. 1) Since March 13, 2020: Did the COVID-19 disruption cause an increase in expenses to purchase or access textbooks and course materials required for your courses? 2) Since March 13, 2020: Did the COVID-19 disruption force you to incur additional expenses, such as childcare, healthcare, or transportation? 3) Since March 13, 2020: Did the COVID-19 disruption impact your ability to afford or access food? 4) Since March 13, 2020: Did the COVID-19 disruption cause an increase in housing costs? 5) Since March 13, 2020: Did the COVID-19 disruption cause an increase in expenses dedicated to technology, such as a computer, tablet, or hotspot, necessary to attend courses in a remote environment? 6) Since March 13, 2020: Did YOU lose your job, or have significant (more than half) reduction in hours due to the COVID-19 disruption?
  • For the first round of awards, students had to have attended both winter and spring terms 2020 to qualify. The initial round of funding was awarded to qualifying students who submitted their application by May 8, 2020. For the second round, students were not required to have attended winter and spring terms 2020. They were required to submit their applications by Oct. 10, 2020.

 

Additional Notes:

WOU’s Student Portion of CARES Act funds were distributed in Q1 ending September 30th, 2020 and Q2 ending December 31st, 2020. A journal voucher was used to debit a small portion of unexpended CARES Act Student Portion funds ($5,136) to credit and neutralize an overspend of CRRSAA funds distributed to students in Q3 ending June 30th, 2021.

HEERF II

On December 27th, 2020, the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) was authorized by Congress. WOU received an additional $7,059,841 in funds for students and the institution. The institution portion of CRRSSA allocated to Western Oregon University was $4,918,999, and $2,140,842 was designated for students. WOU agreed to allocate the $2,140,842 it received for Emergency Financial Aid Grants to WOU students. As of July 2021, Western Oregon University has distributed $2,145,978 CRRSSAA funds allocated to WOU students under Section 18004(a)(1) Student Portion.

WOU estimated 4,193 students were eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the Coronavirus Response & Relief Supplemental Appropriations Act (CRRSAA).  WOU notified students of their eligibility to submit this application by email.

Students may have affirmatively elected to have their awards applied to their revolving charge accounts or otherwise receive the award as a disbursement in the form of a direct payment.

Copy of email to eligible current WOU Students (Sent March 11, 2021):

Dear returning students,

We’re eager to see you return to Western Oregon University and continue your path to graduation. Similar to last year, the federal CARES Act (now the CRRSAA) has provided universities with monetary assistance to help students who have been financially affected by the coronavirus pandemic. This first round of funding is available for who are currently enrolled at the university.

Here are the requirements:

    •  You must be a returning student (enrolled in Fall or Winter 2020) and be registered for Spring 2021.
    •  You must have a 2020-21 FAFSA file.
    •  You must have incurred expenses directly related to disruption caused by the COVID-19 pandemic.

An application for the CARES Act (CRRSAA) funding is available here. It must be submitted by 11:59 pm on March 21, 2021. If you have questions, contact the Financial Aid Office via email at finaid@wou.edu.

We are happy to have you as part of the Wolves family.

Onward together,

Rex Fuller              

President

Additionally, Western Oregon University created a separate application and email for students who stopped attending WOU since spring 2020.

Dear Student,

We’re eager to see you return to Western Oregon University and continue your path to graduation.

Similar to last year, the federal CARES Act (now the CRRSAA) has provided universities with monetary assistance to help students who have been financially affected by the coronavirus pandemic. This first round of funding is available for students who withdrew or stopped-out of their programs since Spring 2020.

Here are the requirements:

    • You must have been a degree-seeking student that either withdrew or stopped-out of your program since Spring 2020.
    • You must have a 2019-20FAFSA file.
    • You must have incurred expenses directly related to disruption caused by the COVID-19 pandemic.

An application for the CARES Act (CRRSAA) funding is available here. It must be submitted by 11:59 pm on April 2, 2021. If you have questions, contact the Financial Aid Office via email at finaid@wou.edu.

We are happy to have you as part of the Wolves family.

Onward together,

Kella Helyer, Director of Financial Aid

  • To accommodate student needs, WOU emailed all current students to inform that the CRRSAA application deadline was extended until 11:59pm on April 2, 2021. (Sent March 25, 2021)
  • WOU created an application for students to apply for funding based on CRRSAA criteria, which included the following: child care, transportation, technology, health care, and incidental education expenses incurred since March 13, 2020; awards were enhanced based on qualifying lost wages or unemployment insurance.
  • After scoring applications based on their affirmative answers and magnitude of their losses, lost wages or unemployment and a Pell grant were used as a multiplier to their presumptive scores. Then, those applications were divided into EFC quintiles, at which point applicants were awarded based on the graduated EFC quintiles
  • Western Oregon University awarded 1,191 total students with CRRSAA funds, totaling to $2,145, 978.
  • A journal voucher debited CARES expense and credited CRRSAA expense to neutralize the overspend.

All student portions of CRRSAA were distributed during Q4 ending June 30th, 2021.

HEERF III

On March 11th, 2021, the American Rescue Plan (ARP) was authorized by Congress. WOU received an additional $12,311,114 in funds for students and the institution. The institution portion of ARP allocated to Western Oregon University is $6,124,544, and $6,186,570 is designated for students. WOU agreed to allocate the $6,186,570 it received for Emergency Financial Aid Grants to WOU students. As of October 2021, Western Oregon University is in process of awarding these funds to qualifying students.

On October 4th, 2021, WOU announced the university’s criteria for this latest round of emergency grants for students. Students who are enrolled in at least 1 credit hour for fall term 2021 (as of census date, October 8th, 2021 at 5pm) will be eligible to receive a base award of $900 in emergency financial aid grants from the student portion of ARP.

WOU made various efforts to publicize the announcement for student eligibility for this round of HEERF awards, including sending an all-staff email, an email to all current students, and utilizing social media platforms to communicate this information to students. Students may affirmatively decide if they would prefer to have these funds applied directly to an outstanding account balance with WOU or to receive the full award as a direct payment to support any component of the student’s cost of attendance. Students have until October 8th, 2021 to opt into applying the award to their revolving charge account; otherwise, funds will be issued directly to the students.

It's free money! Are you registered for a minimum of 1 credit for fall 2021? You qualify for a minimus of $900!

This grant requires emphasis of awarding to be placed on those who are Pell Grant eligible students, and therefore WOU will allocate enhanced awards of $1,200 to those who are eligible for the Pell Grant (based on EFC.)

*Current WOU students registered for at least 1 credit hour as of the fall 2021 census date are eligible for this award.

  • Estimated Qualifying Students: 3,970
    • Pell-Eligible Students – 1,111
    • Non-Pell Students – 2,859
  • Estimated Total Dollars from Student Portion: 3,906,300

Students may affirmatively elect to have their awards applied to their revolving charge accounts or otherwise receive the award as a disbursement in the form of a direct payment.

Once WOU allocates this round of funds to students, it is estimated that $2,280,270 will remain for professional judgement cases for students who need and qualify for an enhanced award to be spent during the period of performance for the American Rescue Plan Student Portion.

For questions about HEERF, please contact HEERF@wou.edu or call Samantha Cameron at 503-838-8681.