Incidents or accidents for all events involving injuries or property damage to members of the general public, visitors, students, or WOU employees while on WOU property, should be reported within 24 hours of the event occurrence to Karen Sloan at sloank@wou.edu or 503-838-9471 in the Office of General Counsel.

In the event that a claim arises, the Office of General Counsel can guide managers and supervisors through the claims process. The deductible amount is $5,000 for property claims and liability claims. The responsible party’s department/unit will be assessed the deductible amount. The deductible applies to each occurrence.

• General Liability:  The University has general liability insurance to protect the University, its officers, board members, agents and employees from actual or alleged negligent acts and omissions while acting in the performance of duties on behalf of the University.
• Motor Vehicle/Automobile Liability:  Auto liability provides coverage for bodily injury and property damage arising out of the use of owned, hired and non-owned vehicles while on university business.
• Property:  Property insurance provides protection against the risk of physical loss or damage to university property.
• Workers’ Compensation:  Workers’ Compensation Insurance (SAIF) provides benefits for workers who are injured or suffer an occupational disease as a result of their work.

Occasionally the University will need to provide other entities evidence of insurance coverage. Such evidence is generally called a Certificate of Insurance or COI. A COI outlines the type of insurance, the limits of liability and the effective and expiration dates of the coverage.

Issuance of certificates requires specific information regarding the event, function, provision of services, or use of facility for which the certificate is to be issued. All such information must be submitted to the Office of General Counsel by the University faculty or staff member needing the certificate. Please use the link below to request a COI and allow at least 3 to 5 business days for issuance.

COI REQUEST FORM

General certificates of insurance are found below:

IPL Proof COI 2024

Master Proof COI 2024

It is the policy of Western Oregon University to ensure students, student groups, and other participants are aware of activities and events that pose a higher risk of injury or accident.  With this policy, members of the WOU community can make informed choices and are made clear of their responsibility should there be an injury or accident.

An acknowledgement of risk and waiver of liability form (also known as a waiver) is used to:

• Inform prospective participants of potential risks involved with an activity.
• Allow an individual to voluntarily choose to incur risks.
• Secure an agreement from the individual to hold harmless the University.

A waiver is not required for an event or activity in which faculty/staff is acting in the course and scope of employment. If you have any questions about liability waivers, please contact the Office of General Counsel at generalcounsel@wou.edu.

Volunteer Agreement and Partial Waiver and Release of Rights

ACKNOWLEDGEMENT OF RISK AND WAIVER OF LIABILITY (for students, non-students, and minors participating in events on WOU camps)

Camps and Clinics Insurance is an accident insurance plan that provides participants with insurance coverage for Accident Medical Expense Benefits, Emergency Sickness (defined as an illness or disease diagnosed by a physician which causes a severe or acute symptom that first manifests itself suddenly and unexpectedly while participating in the activity) and Accidental Death Benefits.

The Camps and Clinics Insurance is available to WOU departments and programs that sponsor short-term events/activities involving participants, typically youth, who are generally not affiliated with the University. Such camps might include sports camps, music camps, science camps.

Departments and programs must enroll their youth programs in insurance coverage either through the Office of General Counsel or though the Conference Services. Please call the Office of General Counsel at 503-838-9471 to consult with staff about camps and clinics insurance and be prepared to provide the following information:

• Department Name
• Description of event/activity
• Dates of event/activity
• Contact name, phone number, and email
• Estimated number of participants
• Index number to be charged

Camps and Clinics Insurance Premium Costs

WOU appreciates the assistance of the many individuals who volunteer their services to help the University accomplish its mission. Departments/units are responsible for the oversight of all volunteer services and activities and for assessing the risks associated with volunteer services. Western Oregon University’s Volunteer Service Form provides departments/units and prospective volunteers with conditions of service, liability and insurance information, and the criminal background check form.