PURMIT Board of Trustees Meeting
December 19, 2018
Minutes
Trustees Present: Brian Roy (PSU), Christina McKnight (OSU), Greg Perkinson (SOU), Vivian Chen (OIT), Lara Moore (EOU)
Trustees Not Present: Ryan Hagemann (WOU)
Others Present: Ryan Britz and Jon Weber (Berkley), Teresa Carson-Mastrude (EOU), Treasa Sprague (SOU), Carson Campbell (WOU), Greg Chaimov (DWT)
Call to Order
Chair Brian Roy called the meeting to order at 11:02 a.m.
Roll Call
Roll call was taken.
RMIS Request for Proposal Responses – Presentation and Discussion
Mr. Britz started the meeting by mentioning that PURMIT has a new Trustee from OSU, Christina McKnight. OSU’s prior Trustee, Patrick Hughes, took a job with a different organization and is no longer eligible to be the OSU Trustee. He mentioned that OSU’s President had sent the letter to James Parker notifying him that Ms. McKnight was named the PURMIT Trustee on behalf of OSU.
Mr. Britz continued the meeting by outlining the process the Risk Council went through to generate, issue and analyze the RMIS RFP responses. He also mentioned the Risk Council invited all three RFP respondents to perform a live demonstration of their company’s RMIS system and processes. Upon completion of the demonstrations, the Risk Council members each individually scored the RFP responses and supplied those scores to him. The Risk Council scoring resulted in a unanimous recommendation to the Board of Origami Risk as the RMIS software for PURMIT.
Ms. McKnight asked how an RMIS was going to be paid for.
Mr. Roy noted that the Trust would pay any invoices due from Origami now, with future amounts being included as part of the overall allocation process. Ms. Moore and Mr. Perkinson both expressed agreement with Mr. Roy’s comments.
Action:
A motion was made by Mr. Roy instructing Berkley to notify Origami Risk of the Trust’s decision to select them as the RMIS software provider for the Trust subject to Origami’s agreement on contract terms consistent with PURMIT’s RFP. The motion was seconded by Mr. Perkinson. The motion carried with no objections.
Executive Session
The Board did not adjourn to executive session.
Final Decisions Related to Executive Session Discussions (if any)
Adjourn
The Board adjourned the meeting at 11:40 a.m.