Quickly copy all formatting and reapply with Format Painter

icon for Format Painter

Microsoft Office programs offer the Format Painter button that copies formatting from one object and applies its style to another or to many other objects. It leaves the content alone. Format Painter can be used on a variety of content: text and paragraphs, table and spreadsheet cells, shapes and slides.

How to do it: context for Format Painter

  1. Select the text or object whose formatting you like.
  2. On the Home toolbar, single click the Format Painter.
  3. Click on or select the text or object you want to reformat.  Ta da!


  • To copy paragraph formatting (such as alignment, indentation, spacing, etc.) in addition to font formatting, make sure to include selecting the hard return that ends the paragraph. paragraph symbol
  • To apply the same formatting to multiple objects (for example, several headings throughout a paper), double-click the Format Painter.  Select all of the destinations for the formatting; then click the Format Painter again to turn it off.


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Western Oregon University Archives is proud to announce participation in the Northwest Digital Archives database for researchers to find primary sources and archival collections related to the Pacific Northwest. Some significant subject areas include agriculture; natural resources; urban, rural, social, and progressive movements; local, state, regional, and national politics; outdoor recreation; religion, and education.

Research collections preserved in WOU Archives include photographs and documents from WOU’s 150+ years of history, scrapbooks, and personal papers of students, faculty, and Oregonians such as former Governor Straub. University Archives is open to the public daily from 9:00 – 5:00 p.m. Monday through Friday. Come check us out!