[\/et_pb_toggle][et_pb_toggle title=”May a student restrict the release of directory information?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Yes: To withold disclosure of directory information, written notification must be received in the Office of the Registrar. The restriction will be in force permanently, until rescinded by the student, in person with photo ID, or in writing with the student’s signature witnessed by a notary public.\u00a0See Restricting the Release of Your Information<\/a><\/span>.<\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Are student addresses and telephone numbers releasable information?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Yes: Student addresses and telephone numbers are releasable unless elected confidentiaility. See Restricting the Release of Your Information<\/a><\/span>.<\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Is a student’s class schedule releasable information?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: A student’s class schedule may only be released with the specific, written, signed authorization of the student.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Do directory information restrictions remain in force at WOU for former students who have stopped attending?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Yes: The restriction of information is\u00a0<\/span>permanent<\/strong><\/span>\u00a0until revoked, in writing, by the student.\u00a0See Restricting the Release of Your Information<\/a><\/span>.<\/span><\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Does any university faculty member have the right to view the education records of any WOU student?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: A faculty member or any other university official must demonstrate a legitimate educational interest in the information in order to gain access.<\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Does a police officer conducting a criminal investigation always have the right to access student education records?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: A law enforcement official must present one of the following in order to have access to education records: a specific written, signed release from the student; a valid subpoena; or judicial order. In the case of a valid subpoena or judicial order, the university will notify the student before releasing the information unless the subpoena or judicial order appropriately specifies nondisclosure.<\/span><\/strong><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Are grades, GPA, and academic standing all releasable information?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: Grades, GPA, and academic standing may only be released with the specific, written, signed authorization of the student.<\/span><\/strong><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Can my instructor post my grades on a publicly available list?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n ONLY<\/strong>\u00a0by using randomly<\/strong> generated codes or numbers known only<\/strong> to the instructor and the student.<\/span><\/p>\n They may not<\/strong> use the student ID#\/part of the ID# or the SSN\/part of the SSN for this purpose. The list has to be sorted in a random order, not by student name.<\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Is it ok if the instructor hands back assignments by passing a stack down the rows?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: If you will see the grades of other students when retrieving your assignment it is not allowed.\u00a0The return of graded papers or other assignments must also be accomplished in a manner that protects the identity of the student. Instructors should <\/span>NOT<\/strong>\u00a0leave graded assignments out for students to rummage through.<\/span><\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Is student participation on the WOU football team releasable information?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Yes: Participation in recognized university activities is releasable unless a student has opted out of releasing their directory information.\u00a0See Restricting the Release of Your Information<\/a><\/span>.<\/span><\/span><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”May a transcript of a student’s academic record be sent to the student’s parents without the student’s consent if the student was claimed as a dependent on the parent’s last tax return?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: FERPA allows, but does not require, schools to recognize dependency for tax purposes as an exception to parental access to education records. Western Oregon University adheres to the basic FERPA principle that, upon enrollment at an institution of higher education, all education record access rights are conferred upon the student.<\/span><\/strong><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Do parents have a right to their student’s academic records if they pay the student’s tuition?” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n No: Once enrolled at the university, students control parental access to their records.<\/span><\/p>\n [\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.16″ background_color=”#1e1e1e” background_enable_image=”off” custom_padding=”15px||0px|||” saved_tabs=”all” global_colors_info=”{}”][et_pb_row column_structure=”1_3,1_3,1_3″ use_custom_gutter=”on” gutter_width=”1″ _builder_version=”4.16″ width=”100%” max_width=”2560px” custom_margin=”35px|auto||auto||” custom_padding=”0px||0px|||” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_text_color=”#000000″ text_font_size=”18px” header_3_text_align=”center” header_3_text_color=”#db0a29″ header_3_line_height=”1.1em” background_color=”#FFFFFF” background_layout=”dark” custom_margin=”|10%|25px|10%|false|false” custom_padding=”10%|5%|10%|5%|true|true” border_width_top=”6px” border_color_top=”#db0a29″ border_width_bottom=”7px” border_color_bottom=”#db0a29″ global_colors_info=”{}”]<\/p>\n <\/strong><\/p>\n <\/span><\/p>\n <\/span><\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Student Records & Privacy FAQ May information…<\/p>\n","protected":false},"author":435,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"homepage-wou.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"University Registrar<\/strong><\/h3>\n
![\"email](\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\"){kind=icon}
<\/a><\/span>\u00a0 clarkaj@wou.edu<\/a><\/span><\/a><\/p>\n![\"phone](\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\"){kind=icon}
\u00a0\u00a0<\/a>503-838-8187<\/span><\/p>\nResources<\/strong><\/h3>\n
\n
Email<\/strong><\/h3>\n
\n
Student Records Policy FAQ<\/h1>\r\n\u00a0\r\n\r\nView the full Student Records Policy<\/a>\r\n\r\n\u00a0\r\n
Question:<\/strong><\/h4>\r\nMay information identified as \"directory information\" be disclosed without consent?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nYes: FERPA authorizes the University to make public disclosure, upon request, of information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nMay a student restrict the release of directory information?\r\n\r\n\u00a0\r\n
Answer:<\/h5>\r\nYes: To withold disclosure of directory information, written notification must be received in the Registrar's Office. The restriction will be in force permanently, until rescinded by the student, in person with photo ID, or in writing with the student's signature witnessed by a notary public.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nAre student addresses and telephone numbers releasable information?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nYes: Student addresses and telephone numbers are releasable unless the student has filed a Request to Prevent Disclosure of Directory Information<\/a> form with the Registrar's Office.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nIs a student's class schedule releasable information?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: A student's class schedule may only be released with the specific, written, signed authorization of the student.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nDo directory information restrictions remain in force at WOU for former students who have stopped attending?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nYes: Directory restrictions remain in force until removed by the student even after attendance has ceased.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nDoes any university faculty member have the right to view the education records of any WOU student?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: A faculty member or any other university official must demonstrate a legitimate educational interest in the information in order to gain access.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nDoes a police officer conducting a criminal investigation always have the right to access student education records?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: A law enforcement official must present one of the following in order to have access to education records: a specific written, signed release from the student; a valid subpoena; or judicial order. In the case of a valid subpoena or judicial order, the university will notify the student before releasing the information unless the subpoena or judicial order appropriately specifies nondisclosure.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nAre grades, GPA, and academic standing all releasable information?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: Grades, GPA, and academic standing may only be released with the specific, written, signed authorization of the student.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nMust instructors assign randomly generated identifiers to students in order to post grades on their office doors or websites for students in their classes?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nYes: Personally identifiable student information not classified as directory information under the Student Records Policy - including grades - is not to be made accessible to the public - including classmates - without specific written, signed consent of the student.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nIs student participation on the WOU football team releasable information?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nYes: Participation in recognized university activities is releasable unless a student has filed a Request to Prevent Disclosure of Directory Information<\/a> form with the Registrar's Office.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nMay a transcript of a student's academic record be sent to the student's parents without the student's consent if the student was claimed as a dependent on the parent's last tax return?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: FERPA allows, but does not require, schools to recognize dependency for tax purposes as an exception to parental access to education records. However, the Western Oregon University Student Records Policy<\/a> adheres to the basic FERPA principle that, upon enrollment at an institution of higher education, all education record access rights are conferred upon the student.\r\n\r\n\u00a0\r\n
Question: <\/strong><\/h4>\r\nDo parents have a right to their student's academic records if they pay the student's tuition?\r\n\r\n\u00a0\r\n
Answer:<\/strong><\/h5>\r\nNo: Once enrolled at the university, students control parental access to their records.\r\n
<\/h4>\r\n
Question: <\/strong><\/h4>\r\nCan I verify a student's degree if I am asked to?\r\n
Answer:<\/strong><\/h5>\r\nNo: WOU\u2019s directory information includes degrees awarded. However, only the Office of the Registrar can verify student degrees, therefore this request should be forwarded to that office.\r\n\r\n\u00a0\r\n\r\n\u00a0\r\n\r\n\u00a0","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-867","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/867","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/users\/435"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/comments?post=867"}],"version-history":[{"count":3,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/867\/revisions"}],"predecessor-version":[{"id":113628,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/867\/revisions\/113628"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/media?parent=867"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}