{"id":847,"date":"2015-08-19T12:50:09","date_gmt":"2015-08-19T19:50:09","guid":{"rendered":"http:\/\/www.wou.edu\/new-registrar\/?page_id=847"},"modified":"2026-01-06T14:43:42","modified_gmt":"2026-01-06T22:43:42","slug":"students-records-privacy","status":"publish","type":"page","link":"https:\/\/wou.edu\/registrar\/students-records-privacy\/","title":{"rendered":"Students Records &amp; Privacy"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; background_image=&#8221;https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/redBG.gif&#8221; parallax=&#8221;on&#8221; parallax_method=&#8221;off&#8221; custom_padding=&#8221;0px||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row custom_padding_last_edited=&#8221;on|phone&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;60px||43px|||&#8221; custom_padding_tablet=&#8221;30px||25px||false|false&#8221; custom_padding_phone=&#8221;20px||15px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;Montserrat||||||||&#8221; header_text_color=&#8221;#FFFFFF&#8221; header_font_size=&#8221;46px&#8221; header_font_size_tablet=&#8221;30px&#8221; header_font_size_phone=&#8221;26px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1>Student Records &amp; Privacy<\/h1>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;0px|0px|0px|0px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; custom_margin=&#8221;3%||||false|false&#8221; custom_margin_tablet=&#8221;&#8221; custom_margin_phone=&#8221;&#8221; custom_margin_last_edited=&#8221;on|tablet&#8221; custom_padding=&#8221;||||true|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; header_2_font=&#8221;Montserrat|600|||||||&#8221; min_height=&#8221;44px&#8221; custom_margin=&#8221;||7px|||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2 style=\"text-align: center\">Student Records &amp; Privacy<\/h2>\n<p>Western Oregon University is committed to the privacy and security of our students.\u00a0 The Student Records Policy outlines the policies established by the university to maintain the confidentiality of students&#8217; education records and complies with the Family Educational Rights and Privacy Act (FERPA) &#8211; sometimes called the Buckley Amendment. <span>\u201c<\/span><span>The\u00a0<span style=\"color: #db0a29\"><a href=\"https:\/\/studentprivacy.ed.gov\/ferpa\" target=\"_blank\" rel=\"noopener noreferrer\" style=\"color: #db0a29\">Family Educational Rights and Privacy Act (FERPA)<\/a><\/span>\u00a0(<span style=\"color: #000000\">20 U.S.C. \u00a7 1232g; 34 CFR Part 99<\/span>) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.\u201d<\/span><\/p>\n<p><span>The University Registrar is the student data records custodian responsible for overseeing the appropriate use and management of student records in accordance with state law, federal statutes and regulations and university policies and procedures governing access to and use of student education records. Please contact the Registrar for assistance with student records concerns or questions.<\/span><\/p>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#d3d3d3&#8243; divider_weight=&#8221;2px&#8221; _builder_version=&#8221;4.16&#8243; width=&#8221;19%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;0px||0px||true|false&#8221; custom_padding=&#8221;0px||0px||true|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;https:\/\/www2.wou.edu\/nora\/policy.entry.view_policy?ppolicyid=1052&#8243; url_new_window=&#8221;on&#8221; button_text=&#8221;Student Records Policy&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;https:\/\/wou.edu\/registrar\/student-record-policy-faq\/&#8221; url_new_window=&#8221;on&#8221; button_text=&#8221;Student Privacy FAQ&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;https:\/\/www2.wou.edu\/nora\/policy.entry.view_policy?ppolicyid=1068&#8243; url_new_window=&#8221;on&#8221; button_text=&#8221;Course Registration Policy&#8221; _builder_version=&#8221;4.27.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; make_equal=&#8221;on&#8221; custom_padding_last_edited=&#8221;on|desktop&#8221; _builder_version=&#8221;4.16&#8243; custom_margin_tablet=&#8221;||||false|true&#8221; custom_margin_phone=&#8221;&#8221; custom_margin_last_edited=&#8221;on|tablet&#8221; custom_padding=&#8221;|3%||3%|false|true&#8221; custom_padding_tablet=&#8221;&#8221; custom_padding_phone=&#8221;&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; custom_padding_tablet=&#8221;|5%||5%|false|true&#8221; custom_padding_phone=&#8221;|5%||5%|false|true&#8221; custom_padding_last_edited=&#8221;on|tablet&#8221; border_width_top=&#8221;6px&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_width_right=&#8221;1px&#8221; border_color_right=&#8221;#e7e7e7&#8243; border_width_bottom=&#8221;1px&#8221; border_color_bottom=&#8221;#e7e7e7&#8243; border_width_left=&#8221;1px&#8221; border_color_left=&#8221;#e7e7e7&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#FFFFFF&#8221; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; background_enable_color=&#8221;off&#8221; custom_margin=&#8221;10%||||false|false&#8221; custom_padding=&#8221;||||false|true&#8221; link_option_url=&#8221;https:\/\/wou.edu\/registrar\/student-records-policy\/&#8221; link_option_url_new_window=&#8221;on&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3><span style=\"background-color: #db0a29;padding: 10px 20px\">Your Information<\/span><\/h3>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#000000&#8243; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; custom_padding=&#8221;3%|5%|10%|5%|false|true&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>Student Records Policy<\/h4>\n<ul>\n<li><span style=\"font-size: 16px\">What is FERPA?<\/span><\/li>\n<li><span style=\"font-size: 16px\">Directory Information<\/span><\/li>\n<li><span style=\"font-size: 16px\">Confidentiality<\/span><\/li>\n<li>Definitions<span style=\"font-size: 16px\"><\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; border_width_top=&#8221;6px&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_width_right=&#8221;1px&#8221; border_color_right=&#8221;#e7e7e7&#8243; border_width_bottom=&#8221;1px&#8221; border_color_bottom=&#8221;#e7e7e7&#8243; border_width_left=&#8221;1px&#8221; border_color_left=&#8221;#e7e7e7&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#FFFFFF&#8221; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; background_enable_color=&#8221;off&#8221; custom_margin=&#8221;10%||||false|false&#8221; custom_padding=&#8221;||||false|true&#8221; link_option_url=&#8221;https:\/\/wou.edu\/registrar\/rights-disclosures\/&#8221; link_option_url_new_window=&#8221;on&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3><span style=\"background-color: #db0a29;padding: 10px 20px\">Your Rights<\/span><\/h3>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#000000&#8243; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; custom_padding=&#8221;3%|5%|10%|5%|false|true&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>Rights &amp; Disclosures<\/h4>\n<ul>\n<li><span style=\"font-size: 16px\">Annual Notification<\/span><\/li>\n<li>FERPA in Detail<\/li>\n<li><span style=\"font-size: 16px\">SSN Disclosure<\/span><\/li>\n<li><span style=\"font-size: 16px\">Student ID<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; border_width_top=&#8221;6px&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_width_right=&#8221;1px&#8221; border_color_right=&#8221;#e7e7e7&#8243; border_width_bottom=&#8221;1px&#8221; border_color_bottom=&#8221;#e7e7e7&#8243; border_width_left=&#8221;1px&#8221; border_color_left=&#8221;#e7e7e7&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#FFFFFF&#8221; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; background_enable_color=&#8221;off&#8221; custom_margin=&#8221;10%||||false|false&#8221; custom_padding=&#8221;||||false|true&#8221; link_option_url=&#8221;https:\/\/wou.edu\/registrar\/release-of-records\/&#8221; link_option_url_new_window=&#8221;on&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3><span style=\"background-color: #db0a29;padding: 10px 20px\">Your Records<\/span><\/h3>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.16&#8243; header_2_font=&#8221;Montserrat||||||||&#8221; header_2_text_align=&#8221;left&#8221; header_2_text_color=&#8221;#db0a29&#8243; header_2_font_size=&#8221;28px&#8221; header_3_font=&#8221;Montserrat|600||on|||||&#8221; header_3_text_align=&#8221;right&#8221; header_3_text_color=&#8221;#000000&#8243; header_3_font_size=&#8221;16px&#8221; header_4_font=&#8221;Montserrat|500|||||||&#8221; header_4_text_color=&#8221;#db0a29&#8243; header_4_font_size=&#8221;29px&#8221; custom_padding=&#8221;3%|5%|10%|5%|false|true&#8221; border_color_top=&#8221;#e7e7e7&#8243; border_color_right=&#8221;rgba(51,51,51,0.18)&#8221; border_color_bottom=&#8221;rgba(51,51,51,0.18)&#8221; border_color_left=&#8221;rgba(51,51,51,0.18)&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>Release of Records<\/h4>\n<ul>\n<li><span style=\"font-size: 16px\">Releasing Your Information<\/span><\/li>\n<li><span style=\"font-size: 16px\">Letters of Recommendation<\/span><br \/> <span style=\"font-size: 16px\"><\/span><\/li>\n<li><span style=\"font-size: 16px\">Grades<\/span><\/li>\n<li><span style=\"font-size: 16px\">Family<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; background_color=&#8221;#1e1e1e&#8221; background_enable_image=&#8221;off&#8221; custom_padding=&#8221;15px||0px|||&#8221; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; use_custom_gutter=&#8221;on&#8221; gutter_width=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; width=&#8221;100%&#8221; max_width=&#8221;2560px&#8221; custom_margin=&#8221;35px|auto||auto||&#8221; custom_padding=&#8221;0px||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_font=&#8221;||||||||&#8221; text_text_color=&#8221;#000000&#8243; text_font_size=&#8221;18px&#8221; header_3_text_align=&#8221;center&#8221; header_3_text_color=&#8221;#db0a29&#8243; header_3_line_height=&#8221;1.1em&#8221; background_color=&#8221;#FFFFFF&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%|25px|10%|false|false&#8221; custom_padding=&#8221;10%|5%|10%|5%|true|true&#8221; border_width_top=&#8221;6px&#8221; border_color_top=&#8221;#db0a29&#8243; border_width_bottom=&#8221;7px&#8221; border_color_bottom=&#8221;#db0a29&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3><strong>University Registrar<\/strong><\/h3>\n<p><strong><\/strong><\/p>\n<p><span style=\"color: #ffffff\"><a href=\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\"><img decoding=\"async\" style=\"margin: -20px 0;width: 50px\" src=\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\" width=\"50\" alt=\"email icon\" class=\"wp-image-19941 alignnone size-full\" \/><\/a><\/span><span style=\"font-size: large\"><a href=\"mailto:clarkaj@wou.edu\">\u00a0 clarkaj@wou.edu<\/a><\/span><a href=\"mailto:clarkaj@wou.edu\"><\/a><\/p>\n<p><span style=\"font-size: large\"><\/span><\/p>\n<p><span style=\"font-size: large\"><\/span><\/p>\n<p><span style=\"font-size: large\"><img loading=\"lazy\" decoding=\"async\" style=\"margin: -20px 0;width: 50px\" src=\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\" width=\"50\" height=\"100\" alt=\"phone icon\" class=\"wp-image-19953 alignnone size-full\" \/>\u00a0\u00a0<a href=\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\"><\/a>503-838-8187<\/span><\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.5&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;18px&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%||10%|true|false&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h3 style=\"text-align: left;\"><strong>Resources<\/strong><\/h3>\n<ul>\n<li><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff; text-decoration: underline;\"><a href=\"https:\/\/wou.edu\/registrar\/calendars\/academic-calendar\/\" style=\"color: #ffffff; text-decoration: underline;\" target=\"_blank\" rel=\"noopener noreferrer\">Academic Calendar<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff; text-decoration: underline;\"><a href=\"https:\/\/catalog.wou.edu\/\" style=\"color: #ffffff; text-decoration: underline;\" target=\"_blank\" rel=\"noopener noreferrer\">Catalog<\/a><\/span><\/span><\/li>\n<li><a href=\"https:\/\/wou.edu\/registrar\/forms\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff; text-decoration: underline;\">Forms<\/span><\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff;\"><a href=\"https:\/\/wou.edu\/registrar\/paperless-registration-students\/\" style=\"color: #ffffff;\" target=\"_blank\" rel=\"noopener noreferrer\">Registration<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff; text-decoration: underline;\"><a href=\"http:\/\/wou.edu\/find-course\" style=\"color: #ffffff; text-decoration: underline;\" target=\"_blank\" rel=\"noopener noreferrer\">Schedule of Classes<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline;\"><span style=\"color: #ffffff; text-decoration: underline;\"><a href=\"https:\/\/wou.edu\/registrar\/transcripts\/\" style=\"color: #ffffff; text-decoration: underline;\" target=\"_blank\" rel=\"noopener noreferrer\">Transcripts<\/a><\/span><\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.17.6&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;18px&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%||10%|true|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3 style=\"text-align: left\"><strong>Email<\/strong><\/h3>\n<ul>\n<li><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:registrar@wou.edu\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: #ffffff;text-decoration: underline\">General Inquiries<\/span><\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:catalogandscheduling@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Catalog &amp; Scheduling<\/a><\/span><\/span><\/li>\n<li><a href=\"mailto:clarkaj@wou.edu\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\">Grading<\/span><\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:graduation@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Graduation<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:registrar@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Transfer Articulation<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:veterans@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Veterans&#8217; Benefits<\/a><\/span><\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Student Records &amp; Privacy Student Records &amp;&#8230;<\/p>\n","protected":false},"author":435,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"homepage-wou.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"<h1>Student Records Policy<\/h1>\r\nView our <a href=\"https:\/\/wou.edu\/registrar\/general-information\/student-record-policy-faq\/\">Student Records Policy FAQ<\/a>.\r\n\r\n<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdENsbDD1t2SfL9nJP_64E9O2PTYedHTb5P8b6DjI-rfrwYXw\/viewform?usp=sf_link\">Complete online FERPA Training!<\/a>\r\n\r\nUse these links to skip directly to a topic:\r\n<ul class=\"arrow_list\">\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#definition\">Definition of directory information<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#edrec\">Definition of education records<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#dirinfres\">Directory information restriction<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#OUS\">Oregon University System (OUS) Social Security number disclosure consent statement<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#grades\">Posting of grades<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#reledrec\">Release of education records<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#reqLetRef\">Requesting letters of reference or recommendation from faculty or staff<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#studnum\">Student identification number<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#sturtferp\">Notification of students' rights under FERPA<\/a><\/li>\r\n \t<li><a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#FERPA\">The Family Educational Rights and Privacy Act (FERPA)<\/a><\/li>\r\n<\/ul>\r\nWestern Oregon University is committed to the privacy and security of our students.\u00a0 The Student Records Policy outlines the policies established by the university to maintain the confidentiality of students' education records and complies with the Family Educational Rights and Privacy Act (FERPA) - sometimes called the Buckley Amendment - which provides guidelines for maintaining the confidentiality of education records and monitoring the release of information from those records.\r\n\r\n\u00a0\r\n<h5 class=\"sub_head_1\"><a name=\"FERPA\" id=\"FERPA\"><\/a><strong>The Family Educational Rights and Privacy Act (FERPA)<\/strong><\/h5>\r\n<acronym title=\"Family Educational Rights and Privacy Act.\"><a name=\"sturtferpcopy\" id=\"sturtferpcopy\"><\/a>FERPA<\/acronym> is a federal regulation enacted in 1974 that has since had many amendments.\u00a0 Responsibility for oversight of <acronym title=\"Family Educational Rights and Privacy Act.\">FERPA<\/acronym> compliance rests with the Department of Education\u2019s Family Policy Compliance Office.\u00a0 For complete information on <acronym title=\"Family Educational Rights and Privacy Act.\">FERPA<\/acronym>, see their web site at\r\n\r\n<a href=\"http:\/\/www.ed.gov\/offices\/OII\/fpco\/index.html\" target=\"_blank\" rel=\"noopener noreferrer\">http:\/\/www.ed.gov\/offices\/OII\/fpco\/index.html<\/a>.\r\n<h5><strong><a name=\"sturtferp\" id=\"sturtferp\"><\/a>Annual Notification of Student Rights<\/strong><\/h5>\r\nUnder the Family Educational Rights and Privacy Act (FERPA), WOU is required to annually notify students of their rights with respect to their education records. You (the student) have these rights which are explained in greater detail below.\r\n<ol>\r\n \t<li>Inspect and review your educational records;<\/li>\r\n \t<li>Request the amendment of your education records to ensure that they are not inaccurate, misleading, or otherwise in violation of your privacy or other rights;<\/li>\r\n \t<li>Consent to disclosures of personally identifiable information contained in your educational records, except to the extent that FERPA and the regulations under it authorize disclosure without consent;<\/li>\r\n \t<li>File with the U.S. Department of Education a complaint under 34 CFR Sec. 99.63 concerning alleged failures by the institution to comply with the requirements of FERPA; and<\/li>\r\n \t<li>Obtain a copy of WOU\u2019s Student Records Policy from the Office of the Registrar, Western Oregon University, 345 N. Monmouth Ave, Monmouth, OR 97361, 503-838-8327.<\/li>\r\n<\/ol>\r\n<span style=\"text-decoration: underline\"><strong>More Detailed Explanation of Rights under FERPA<\/strong><\/span>\r\n\r\n<span><a name=\"FERPA1\" id=\"FERPA1\"><\/a><span style=\"color: #000000\"><strong>(1) The right to inspect and review your education records.<\/strong><\/span><\/span>\r\nStudents should submit to the Registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.\r\n\r\n<a name=\"FERPA2\" id=\"FERPA2\"><\/a><span style=\"color: #000000\"><strong>(2) The right to request the amendment of your education records to ensure that they are not inaccurate, misleading or otherwise in violation of your privacy or other rights.<\/strong><\/span>\r\n\r\nStudents may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.\r\n\r\nIf the university decides not to amend the record as you requested, the university will notify you of the decision and advise you of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you with the notification.\r\n\r\n<span><a name=\"FERPA3\" id=\"FERPA3\"><\/a>(<span style=\"color: #000000\"><strong>3) Consent to disclosures of personally identifiable information contained in your educational records, except to the extent that FERPA and the regulations under it authorize disclosure without consent.<\/strong><\/span><\/span>\r\n\r\nOne exception, which permits disclosure without consent, is disclosure to school officials with legitimate education interests. A school official includes a person employed by the university in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel, persons serving on the Crisis Assessment, Response and Education team, and health staff); a person, company, or entity with whom the university has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Education; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.\r\n\r\nA school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her responsibilities. Upon request, the university discloses education records without consent to officials of another school in which a student seeks or intends to enroll. No further notice need be given to students of transfer of records to such other school.\r\n\r\n<span><a name=\"FERPA4\" id=\"FERPA4\"><\/a>(<span style=\"color: #000000\"><strong>4) The right to file with the U.S. Department of Education a complaint under 34 CFR Sec. 99.63 concerning alleged failures by the institution to comply with the requirements of FERPA.<\/strong><\/span><\/span>\r\nThe name and address of the office that administers FERPA is:\r\n\r\nFamily Policy Compliance Office\r\nU.S. Department of Education\r\n400 Maryland Avenue, S.W.\r\nWashington, D.C. 20202\r\n\r\n<span><span style=\"color: #000000\"><strong><a name=\"FERPA3\" id=\"FERPA3\"><\/a>(5) Obtain a copy of the WOU Student Records Policy<\/strong><\/span><\/span>\r\nWOU policies elaborate upon or qualify rights in student records to the extent the institution is authorized to do so under law. Copies of the WOU policies may be obtained from the university Registrar\u2019s Office.\r\n\r\nIn accordance with state and federal law, the university has adopted a policy to govern the gathering, use and disclosure of student records. Under the WOU Student Records Policy, most of the records that the university maintains with regard to a student can be disclosed without a student\u2019s written consent only to the student, to school officials, to sponsors of financial aid (when the student has applied for or received aid), to some government agencies, and to persons issuing lawful subpoenas.\r\n<h5 class=\"sub_head_1\"><a name=\"edrec\" id=\"edrec\"><\/a><strong>Definition of education records<\/strong><\/h5>\r\nEducation records are those records directly related to a student maintained by the university or by a party acting for the university.\r\n<h5 class=\"sub_head_1\"><a name=\"reledrec\" id=\"reledrec\"><\/a><strong>Release of education records<\/strong><\/h5>\r\nExcept as provided in <acronym title=\"Family Educational Rights and Privacy Act.\">FERPA<\/acronym> or other applicable law, the University will not disclose personally identifiable information from a student's education records unless the student provides a written release containing:\r\n<ol>\r\n \t<li>What information is to be released<\/li>\r\n \t<li>To whom the information is to be released<\/li>\r\n \t<li>The purpose for which it is to be released<\/li>\r\n \t<li>The student\u2019s signature and the date signed<\/li>\r\n<\/ol>\r\nThe University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel, persons serving on the Critical Incident Response team, and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Education; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.\r\n\r\nA school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.\r\n\r\nSome records created and maintained by the University, although not covered by <acronym title=\"Family Educational Rights and Privacy Act.\">FERPA<\/acronym>, may be subject to other federal and state statutory disclosure requirements.\r\n\r\n<a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#top\">return to top of page<\/a>\r\n<h5 class=\"sub_head_1\"><a name=\"definition\" id=\"reledrec\"><\/a><strong>Definition of directory information<\/strong><\/h5>\r\nFERPA authorizes the University to make public disclosure at its discretion, upon request, of directory information including: student's full name; student's photograph; dates of enrollment; local, permanent and electronic addresses and telephone numbers; place of birth; participation in officially recognized activities and sports; weight and height of members of athletic teams; class level; program of study; numbers of credit hours earned (not grades); degrees and awards received; the most recent educational institution attended; job titles and dates of employment for student employees who have been or are paid from university administered funds.\r\n\r\nThe table below indicates directory information that may be released if students have not requested confidentiality. It also indicates student information that may not be released even for students that have not requested confidentiality.\r\n<table class=\"table_border1px\" border=\"3\" cellspacing=\"0\" width=\"688\">\r\n<tbody>\r\n<tr>\r\n<th class=\"table_head_1_reverse\" align=\"left\" width=\"78%\"><strong>Information requested\u00a0<\/strong><\/th>\r\n<th class=\"table_head_1b_reverse\" align=\"center\" width=\"11%\">YES<\/th>\r\n<th class=\"table_head_1b_reverse\" align=\"center\" width=\"11%\">NO<\/th>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Student's full name<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">Student's photograph<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">WOU ID number or Social Security number<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Personal identification number (PIN)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Date of birth<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">Gender<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Place of birth<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Local address and telephone number<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Permanent address and telephone number<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Billing address<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">E-Mail address<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Parent names or parent addresses<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Class level<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Degree, major, minor, concentration, or certificate being pursued<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Dates of enrollment<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Degrees, honors, & certificates applied for or awarded (& award date)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">Class rank<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">GPA or grades<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">Transcripts (official or unofficial)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Academic standing or eligibility to return to school<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Earned credit hours<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Class schedule (CRN's, meeting times, locations)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Enrollment status (full-time, half-time, less than half-time)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Whether a student has applied for graduation<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Unmet degree requirements for graduation<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Accounts receivable balance<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Financial records of parents<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Participation in official recognized activities and sports<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Height & weight of athletic team members<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Job title and dates of WOU student employment<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Most recent educational institution attended<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Copies of transcripts from other schools<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Copies of test scores (CLEP, TOEFL, AP, IB)<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">Residency status<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\">VA or Social Security status<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\">X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td class=\"table_cell_background_1\" width=\"78%\">Counseling or medical records<\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\"><\/td>\r\n<td class=\"table_cell_background_1\" align=\"center\" width=\"11%\">X<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<h5 class=\"sub_head_1\"><a name=\"dirinfres\" id=\"dirinfres\"><\/a><strong>Directory information - How you may restrict release\r\n<\/strong><\/h5>\r\nStudents may choose to restrict release of their directory information.\u00a0 When the release of directory information is restricted, the fact that an individual is currently a student, has ever been enrolled, or has earned a degree at Western Oregon University, will not be released (to anyone, including prospective employers).\r\n\r\nOnce a student restricts the release of directory information, in order to conduct any business with the university, the student must go in person to the office involved, with photo ID, or, via mail or fax, provide a written request for release containing the following:\r\n<ol>\r\n \t<li>What information is to be released<\/li>\r\n \t<li>To whom the information is to be released<\/li>\r\n \t<li>The purpose for which it is to be released<\/li>\r\n \t<li>The student's signature and the date signed<\/li>\r\n<\/ol>\r\nOnce a student restricts the release of directory information, no information will be provided to anyone - parents, relatives, friends, other students, or prospective employers - who may wish to contact the student or verify student status at the university, without a written release from the student containing the elements listed above.\r\n\r\nRestricted Directory Information is made available only where an emergency is involved, at the direction of a court order, or to Western Oregon University staff and faculty with a legitimate educational need to know.\r\n\r\nA <a href=\"https:\/\/wou.edu\/registrar\/files\/2015\/08\/prevent_disclosure.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Prevent Disclosure<\/a> form is available in the Office of the Registrar, Administration Building Room 106, 345 North Monmouth Ave, Monmouth, OR 97361 and from our <a href=\"https:\/\/wou.edu\/registrar\/files\/2015\/08\/prevent_disclosure-1.doc\" target=\"_blank\" rel=\"noopener noreferrer\">website<\/a>. Complete the form, including signature and date, and return it in person. Photo identification is required (and will be required for all future information requests).\r\n\r\nA request to place or remove the restriction is effective no later than two working days after it is received in the Office of the Registrar.\r\n<blockquote>\r\n<blockquote>\r\n<p class=\"text_color_1\"><strong>NOTE: <\/strong>Submission of a Records Confidentiality Request form does not affect directory information already published or released.<\/p>\r\n<\/blockquote>\r\n<\/blockquote>\r\n<h5><strong>Duration of the restriction<\/strong><\/h5>\r\nThe restriction of information is <span style=\"text-decoration: underline\"><strong>permanent<\/strong><\/span> until the student requests, in writing, that it be removed. The restriction will remain in place even after the student has stopped attending or has graduated from the university.\r\n<h5 class=\"sub_head_1\"><a name=\"grades\" id=\"reledrec\"><\/a><strong>Posting of grades<\/strong><\/h5>\r\nFaculty and staff are responsible for protecting the identity of students and keeping student grades confidential. Grades or evaluations linked to personal identifiers (names, WOU ID numbers, or Social Security numbers) may not be publicly disclosed. Grades or evaluations may be posted only by using randomly generated codes or numbers. The return of graded papers or other assignments must also be accomplished in a manner that protects the identity of the student.\r\n<h5 class=\"sub_head_1\"><strong><a name=\"reqLetRef\" id=\"reqLetRef\"><\/a>Requesting letters of reference or recommendation from faculty or staff<\/strong><\/h5>\r\nStudents who request letters of reference or recommendation from Western Oregon University faculty or staff members need to do so in writing. Such letters or statements are most effective if they contain specific information about the student\u2019s academic or work performance; this type of information is considered \u201cnon-directory\u201d information and cannot be released without the signed written consent of the student, according to the Family Educational Rights and Privacy Act (FERPA) and Western Oregon University Student Records Policy.\r\n\r\nA student request authorizing release of non-directory information should contain the following:\r\n<ul>\r\n \t<li>What information is to be released (be as specific as possible)<\/li>\r\n \t<li>To whom the information is to be released (name, address)<\/li>\r\n \t<li>The purpose of the release of the information (application for a specific job or admission to a graduate program, for example)<\/li>\r\n \t<li>Student signature and date signed<\/li>\r\n<\/ul>\r\nThe Office of the Registrar has composed a FERPA-compliant authorization to release form that must be used when requesting references\/recommendations. Login to the <a href=\"https:\/\/wou.edu\/wouportal\/\" target=\"_blank\" rel=\"noopener noreferrer\">WOU Portal <\/a>and click \"Referral And Recommendation Request.\"\r\n\r\n<a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#top\">return to top of page<\/a>\r\n<h5 class=\"sub_head_1\"><a name=\"studnum\" id=\"studnum\"><\/a><strong>Student identification number<\/strong><\/h5>\r\nThe WOU ID number is an eight-digit number prefaced by a V, randomly generated and assigned at the time of first admission.\u00a0 The WOU ID\u00a0number is\u00a0imprinted on\u00a0the student's ID card.\u00a0 WOU ID numbers will not be released except to the student who comes in person to the\u00a0Office of the Registrar with photo\u00a0identification, or in response to a written request for release from the student containing the four elements listed previously under <a href=\"https:\/\/wou.edu\/registrar\/general-information\/students-records-policy\/#reledrec\">Release of education records<\/a>.\r\n<h5 class=\"sub_head_1\"><a name=\"OUS\" id=\"OUS\"><\/a><strong>Western Oregon University<\/strong>\r\n<strong> Social Security number disclosure consent statement<\/strong><\/h5>\r\nStudents are requested to provide their Social Security numbers to assist WOU (and organizations conducting studies on behalf of WOU) in developing, validating, or administering predictive tests and assessments; administering student aid programs; improving instruction; internal identification of students; collection of student debts; or comparing student educational experiences with subsequent workforce experiences. When conducting studies, WOU will disclose a Social Security number only in a manner that does not permit personal identification of a student by individuals other than representatives of WOU (or the organization conducting the study for WOU) and only if the information is destroyed when no longer needed for the purposes for which the study was conducted. By providing their Social Security number, students are consenting to the uses identified above. This request is made pursuant to ORS 351.070 and 351.085. Provision of the student\u2019s Social Security number and consent to its use is not required and, if a student chooses not to do so, he\/she will not be denied any right, benefit, or privilege provided by law. A student may revoke consent for the use of his\/her Social Security number at any time by contacting the Office of the Registrar.\r\n\r\n\u00a0\r\n\r\n\u00a0\r\n\r\n\u00a0","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-847","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/847","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/users\/435"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/comments?post=847"}],"version-history":[{"count":6,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/847\/revisions"}],"predecessor-version":[{"id":113641,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/847\/revisions\/113641"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/media?parent=847"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}