- \n
- Late course add\/drop<\/li>\n
- Late course withdrawal<\/li>\n
- Graduation application deadlines<\/li>\n
- University Degree Requirements<\/li>\n
- Extension of incomplete grades<\/li>\n
- Registration overload<\/li>\n
- Late change of grade mode<\/li>\n<\/ul>\n
[\/et_pb_toggle][et_pb_toggle title=”What extenuating circumstances?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Petitions to the APRC are intended to redress circumstances that are:<\/span><\/p>\n
- \n
- Extraordinary<\/span><\/li>\n
- Beyond a student\u2019s control<\/span><\/li>\n
- Documented<\/span><\/li>\n
- Remedied or significant progress has been made to remedy the issue<\/span><\/li>\n<\/ul>\n
[\/et_pb_toggle][et_pb_toggle title=”How do I submit an academic petition?” _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
The Academic Petition form is on the\u00a0<\/span>Registrar\u2019s Forms Page<\/a> or you can download the Academic Petition<\/a><\/span><\/span> (PDF) directly.\u00a0\u00a0<\/span><\/p>\n
Read the petition directions carefully and provide all requested information. Complete petitions and supporting documentation can be turned into the Registrar\u2019s Office. The Registrar\u2019s Office cannot accept incomplete petitions. Be prepared to show picture ID if you are delivering the petition in person. Email the petition and supporting documentatoin as a PDF attachment to\u00a0registrar@wou.edu<\/a><\/span>. Your petition materials must be sent from your WOU email account to be accepted by the Registrar\u2019s Office.<\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”What documentation do I need to submit to support my academic petition?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
It greatly helps your case to provide documentation. While you are not required to submit documentation, be aware that the committee is less likely to approve a petition that does not have verifiable documentation. Also be aware that the submission of documentation does not guarantee that your petition will be approved. More guidance for petition submission can be found by clicking the Documentation Guidelines button below<\/span>.<\/p>\n
Depending on the type of petition you submit, we may ask your course instructor(s) or academic advisor for their recommendation and comment about your petition. Your petition is not considered complete until your instructor and\/or advisor responds to our request for information, if applicable.<\/p>\n
[\/et_pb_toggle][et_pb_button button_url=”https:\/\/wou.edu\/registrar\/documentation-guidelines\/” button_text=”Documentation Guidelines” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_button][et_pb_toggle title=”What if my petition contains sensitive information?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
If your petition will require an explanation that discloses confidential information related to sexual harassment or sexual violence, start the process by visiting Abby\u2019s House or the Student Health and Counseling Center to speak with a professional staff member that serves as a confidential employee. Non-confidential professional staff, faculty, and student staff members are required by federal law to report to a University official information disclosed that is related to sexual harassment or sexual violence and an investigation will result.<\/span><\/p>\n
You can ask the confidential employee to provide a letter of support for your petition.\u00a0 The letter of support can be used as documentation for your petition process.<\/p>\n
Confidential employees are not required to make a report to a University official and will typically not share information without your permission. However, they may be required or allowed to share information in certain circumstances. For example, if a court order is presented, if they have reason to believe that a student is at high risk for suicide, or violence toward others, or if a minor is being abused<\/span>.<\/span><\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”How long will it take for my academic petition to be reviewed?” _builder_version=”4.21.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Petitions are reviewed weekly on Wednesdays by the Academic Petition Review Committee. Petitions completed by 12:00 pm (noon) on Tuesday will be reviewed that same week. Please note that if your petition requires instructor and\/or advisor input, your petition is not complete until they respond to the requests for information. The decision of the Academic Petition Review Committee will be sent by email no later than Thursday afternoon.<\/span><\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”What do I do if the Committee asks for more information?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
You will receive an email no later than Thursday morning requesting additional information. Please provide the requested information as soon as possible.\u00a0 If you fail to respond with the requested information within two weeks the Committee will take no further action on your petition.\u00a0 You will be notified if the Committee needs additional information from faculty or staff.\u00a0 The Registrar\u2019s Office will reach out to faculty or staff on the Committee\u2019s behalf.<\/span><\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”If the Committee denies my petition, how may I appeal the decision?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
To appeal a denial, you must re-submit a petition to the committee and include new information and\/or documentation. If your first appeal is denied by the committee, you may request that your petition materials be forwarded to the Dean of the college in which you have declared your major (students with an undeclared major will have petitions reviewed by the Dean of Liberal Arts and Sciences). You have the option of addressing a written statement to the Dean. If the Dean denies your appeal, you may request that your petition materials be forwarded to the Provost. The decision of the Provost is not appealable.<\/span><\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”Refund” _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
The decision of the Academic Petition Review Committee relates strictly to your academic request, it has no bearing on your student bill or debt with the institution. Requests for exceptions to the refund schedule must be submitted to Accounting & Business Services.\u00a0 For more information concerning refunds, visit the Accounting & Business Services website<\/a> <\/span>or call <\/span>503-838-8201<\/a><\/span>.<\/span><\/p>\n
[\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.16″ background_color=”#1e1e1e” background_enable_image=”off” custom_padding=”15px||0px|||” saved_tabs=”all” global_colors_info=”{}”][et_pb_row column_structure=”1_3,1_3,1_3″ use_custom_gutter=”on” gutter_width=”1″ _builder_version=”4.16″ width=”100%” max_width=”2560px” custom_margin=”35px|auto||auto||” custom_padding=”0px||0px|||” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_text_color=”#000000″ text_font_size=”18px” header_3_text_align=”center” header_3_text_color=”#db0a29″ header_3_line_height=”1.1em” background_color=”#FFFFFF” background_layout=”dark” custom_margin=”|10%|25px|10%|false|false” custom_padding=”10%|5%|10%|5%|true|true” border_width_top=”6px” border_color_top=”#db0a29″ border_width_bottom=”7px” border_color_bottom=”#db0a29″ global_colors_info=”{}”]<\/p>\n
Office of the Registrar
<\/strong><\/h3>\n<\/strong><\/p>\n
![\"email](\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\")
<\/a><\/span>\u00a0registrar@wou.edu<\/a><\/span><\/a><\/p>\n<\/span><\/p>\n
<\/span><\/p>\n
![\"phone](\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\")
\u00a0\u00a0<\/a>503-838-8327<\/span><\/p>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” global_colors_info=”{}”]<\/p>\n
Resources<\/strong><\/h3>\n
- \n
- Academic Calendar<\/a><\/span><\/span><\/li>\n
- Catalog<\/a><\/span><\/span><\/li>\n
- Forms<\/span><\/span><\/a><\/li>\n
- Registration<\/a><\/span><\/span><\/li>\n
- Schedule of Classes<\/a><\/span><\/span><\/li>\n
- Transcripts<\/a><\/span><\/span><\/li>\n<\/ul>\n
[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” global_colors_info=”{}”]<\/p>\n
Email<\/strong><\/h3>\n
- \n
- General Inquiries<\/span><\/a><\/span><\/li>\n
- Catalog & Scheduling<\/a><\/span><\/span><\/li>\n
- Grading<\/span><\/span><\/a><\/li>\n
- Graduation<\/a><\/span><\/span><\/li>\n
- Transfer Articulation<\/a><\/span><\/span><\/li>\n
- Veterans’ Benefits<\/a><\/span><\/span><\/li>\n<\/ul>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Academic Petition Guidelines Academic petitions What…<\/p>\n","protected":false},"author":131,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"homepage-wou.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"no","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"
Academic petitions<\/h1>\r\n
What is an academic petition for?<\/h2>\r\nStudents are responsible for managing their own registration and are required to adhere to published policies and deadlines, but sometimes encounter extraordinary circumstances that prevent them from doing so. The Academic Petition Review Committee exists to review such cases. Academic policies can be found in the current Course Catalog<\/a>, and the Academic Calendar with pertinent deadlines can be found on the Office of the Registrar's homepage<\/a>. Students who have experienced extraordinary circumstances that have prevented them from adhering to policies and deadlines may submit an academic petition to request an exception. Petitions to change terms that are 3 years or more old may be submitted, however, sufficient information may not be available to evaluate your request. <\/span>Students may petition any WOU registration and student- record related policies.\u00a0 These policies include but are not limited to:\r\n
- \r\n \t
- \r\n
- \r\n \t
- \r\n
- \r\n \t
- Late course add\/drop<\/li>\r\n \t
- Late course withdrawal<\/li>\r\n \t
- Graduation application deadlines<\/li>\r\n \t
- University Degree Requirements<\/li>\r\n \t
- Extension of incomplete grades<\/li>\r\n \t
- Registration overload<\/li>\r\n \t
- Late change of grade mode<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n
What extenuating circumstances?<\/h2>\r\nPetitions to the APRC are intended to redress circumstances that are:<\/span>\r\n
- \r\n \t
- \r\n
- \r\n \t
- \r\n
- \r\n \t
- Extraordinary<\/span><\/li>\r\n \t
- Beyond a student\u2019s control<\/span><\/li>\r\n \t
- Documented<\/span><\/li>\r\n \t
- Remedied or significant progress has been made to remedy the issue<\/span><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n
How do I submit an academic petition?<\/h2>\r\nThe Academic Petition form is on the Registrar's Forms Page<\/a>.\u00a0 A PDF copy of the form can be found here.<\/a>\r\n\r\nRead the petition directions carefully and provide all requested information. Complete petitions and supporting documentation can be turned into the Registrar's Office. The Registrar's Office cannot accept incomplete petitions. Be prepared to show picture ID if you are delivering the petition in person.\u00a0 The petition and supporting documentation can be emailed as a pdf attachment to registrar@wou.edu<\/a>. Your petition materials must be sent from your WOU email account to be accepted by the Registrar's Office\r\n
What documentation do I need to submit to support my academic petition?<\/h2>\r\nIt greatly helps your case to provide documentation. While you are not required to submit documentation, be aware that the committee is less likely to approve a petition that does not have verifiable documentation. Also be aware that the submission of documentation does not guarantee that your petition will be approved. More guidance for petition submission can be found here<\/a>.\r\n\r\nDepending on the type of petition you submit, we may ask your course instructor(s) or academic advisor for their recommendation and comment about your petition. Your petition is not considered complete until your instructor and\/or advisor responds to our request for information, if applicable.\r\n
What if my petition contains sensitive information?<\/h2>\r\nIf your petition will require an explanation that discloses confidential information related to sexual harassment or sexual violence, start the process by visiting Abby\u2019s House or the Student Health and Counseling Center to speak with a professional staff member that serves as a confidential employee. Non-confidential professional staff, faculty, and student staff members are required by federal law to report to a University official information disclosed that is related to sexual harassment or sexual violence and an investigation will result.<\/span>\r\n\r\nYou can ask the confidential employee to provide a letter of support for your petition.\u00a0 The letter of support can be used as documentation for your petition process.\r\n\r\nConfidential employees are not required to make a report to a University official and will typically not share information without your permission. However, they may be required or allowed to share information in certain circumstances. For example, if a court order is presented, if they have reason to believe that a student is at high risk for suicide, or violence toward others, or if a minor is being abused<\/span>.<\/span>\r\n
How long will it take for my academic petition to be reviewed?<\/h2>\r\nPetitions are reviewed weekly on Wednesdays by the Academic Petition Review Committee. Petitions completed by 12:00 pm (noon) on Tuesday will be reviewed that same week. Please note that if your petition requires instructor and\/or advisor input, your petition is not complete until they respond to our requests for information. The decision of the Academic Petition Review Committee decision will be sent by email no later than Thursday morning.\r\n
What do I do if the Committee asks for more information?<\/h2>\r\nYou will receive an email no later than Thursday morning requesting additional information. Please provide the requested information as soon as possible.\u00a0 If you fail to respond with the requested information within two weeks the Committee will take no further action on your petition.\u00a0 You will be notified if the Committee needs additional information from faculty or staff.\u00a0 The Registrar's Office will reach out to faculty or staff on the Committee's behalf.\r\n
If the Committee denies my petition, how may I appeal the decision?<\/h2>\r\nTo appeal a denial, you must re-submit a petition to the committee and include new information and\/or documentation. If your first appeal is denied by the committee, you may request that your petition materials be forwarded to the Dean of the college in which you have declared your major (students with an undeclared major will have petitions reviewed by the Dean of Liberal Arts and Sciences). You have the option of addressing a written statement to the Dean. If the Dean denies your appeal, you may request that your petition materials be forwarded to the Provost. The decision of the Provost is not appealable.","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3519","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/users\/131"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/comments?post=3519"}],"version-history":[{"count":7,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519\/revisions"}],"predecessor-version":[{"id":113987,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519\/revisions\/113987"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/media?parent=3519"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Beyond a student\u2019s control<\/span><\/li>\r\n \t
- Extraordinary<\/span><\/li>\r\n \t
- \r\n
- \r\n
- \r\n
- Catalog & Scheduling<\/a><\/span><\/span><\/li>\n
- Catalog<\/a><\/span><\/span><\/li>\n
- Beyond a student\u2019s control<\/span><\/li>\n
- Extraordinary<\/span><\/li>\n