{"id":3519,"date":"2017-10-27T16:34:54","date_gmt":"2017-10-27T23:34:54","guid":{"rendered":"http:\/\/www.wou.edu\/registrar\/?page_id=3519"},"modified":"2026-04-24T15:57:37","modified_gmt":"2026-04-24T22:57:37","slug":"academic-petition-guidelines","status":"publish","type":"page","link":"https:\/\/wou.edu\/registrar\/academic-petition-guidelines\/","title":{"rendered":"Academic Petition Guidelines"},"content":{"rendered":"\n[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; background_image=&#8221;https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/redBG.gif&#8221; parallax=&#8221;on&#8221; parallax_method=&#8221;off&#8221; custom_padding=&#8221;0px|0px|0px|0px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row custom_padding_last_edited=&#8221;on|phone&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;60px||43px|||&#8221; custom_padding_tablet=&#8221;30px||25px||false|false&#8221; custom_padding_phone=&#8221;20px||15px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;Montserrat||||||||&#8221; header_text_color=&#8221;#FFFFFF&#8221; header_font_size=&#8221;46px&#8221; header_font_size_tablet=&#8221;30px&#8221; header_font_size_phone=&#8221;26px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; global_colors_info=&#8221;{}&#8221;]<h1>Academic Petition Guidelines<\/h1>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;0px|0px|0px|0px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;30px||30px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h2>Academic petitions<\/h2>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;0px|0px|0px|0px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_toggle title=&#8221;What is an academic petition for?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Academic Petition Process<\/strong><\/h1>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">Students are responsible for managing their own registration and are required to adhere to published policies and deadlines. However, the Academic Petition Review Committee exists to review cases where extraordinary circumstances prevent a student from doing so.<\/p>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Resources and Policies<\/strong><\/h2>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">Academic policies can be found in the current <a href=\"http:\/\/catalog.wou.edu\/\" target=\"_blank\" rel=\"noopener noreferrer\" style=\"letter-spacing: inherit;text-align: inherit;background: transparent;color: #db0a29;margin: 0px;padding: 0px 0px 10px;vertical-align: baseline;border-radius: 0px;line-height: 1em;border: medium none currentcolor\">Course Catalog<\/a>.<\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">View important deadlines on the <span style=\"color: #db0a29\"><a href=\"https:\/\/wou.edu\/registrar\/calendars\/academic-calendar\/\" target=\"_blank\" rel=\"noopener\" style=\"color: #db0a29\">Academic Calendar<\/a><\/span>.<\/li>\n<\/ul>\n<p><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Submitting a Petition<\/span><\/strong><\/p>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Students who have experienced extraordinary circumstances may submit an academic petition to request an exception.<\/span><\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Note an Older Records<\/strong>:\u00a0 <span style=\"color: inherit;letter-spacing: inherit;text-align: inherit;margin: 0px;padding: 0px;vertical-align: baseline;background: transparent;border-radius: 0px;border: medium none currentcolor\">Petitions to change terms that are 3 years or more old may be submitted, however, sufficient information may not be available to evaluate your request.\u00a0<\/span><\/span><\/p>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Students may petition any WOU registration and student-record related policies, including but not limited to:<\/span><\/p>\n<ul style=\"margin: 15px 0px 15px 25px;padding: 0px 0px 1em;color: #333333;font-size: 14px;text-align: left;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;overflow: visible;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Late course add\/drop<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Late course withdrawal<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Graduation application deadlines<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">University Degree Requirements<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Extension of incomplete grades<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Registration overload<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px\">Late change of grade mode<\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;What extenuating circumstances?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong><span style=\"text-align: inherit;margin: 0px;padding: 0px;vertical-align: baseline;background: transparent;letter-spacing: inherit;color: inherit;border-radius: 0px;border: medium none currentcolor\">Petition Criteria<\/span><\/strong><\/h1>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">Petitions to the Academic Petition Review Committee (APRC) are intended to address specific situations. To be considered, the circumstances must be:<\/p>\n<ul style=\"margin: 15px 0px 15px 25px;padding: 0px 0px 1em;color: #333333;font-size: 14px;text-align: left;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;overflow: visible;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px;font-weight: 400\"><strong>Extraordinary<\/strong>: Situations that fall outside of typical academic challenges.<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px;font-weight: 400\"><strong>Beyond the student\u2019s control<\/strong>: Events that the student could not have reasonably prevented.<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px;font-weight: 400\"><strong>Documented<\/strong>: Supported by verifiable evidence or paperwork.<\/li>\n<li style=\"margin: 0px;text-align: inherit;padding: 0px 0px 7px;border: none;vertical-align: baseline;background: none;letter-spacing: inherit;color: inherit;border-radius: 0px;font-weight: 400\"><strong>Remedied<\/strong>: The issue must be resolved, or significant progress must have been made toward a remedy.<\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;How do I submit an academic petition?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Access the Form<\/strong><\/h1>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">You can locate the petition in two ways:<\/p>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">Vist the <a href=\"http:\/\/www.wou.edu\/registrar\/forms\/\" style=\"background: transparent;color: #db0a29;text-decoration: underline !important;text-align: inherit;margin: 0px;padding: 0px 0px 10px;border: none;vertical-align: baseline;letter-spacing: inherit;border-radius: 0px;line-height: 1em;font-weight: 500;text-transform: none;font-style: normal\" target=\"_blank\" rel=\"noopener\">Registrar\u2019s Forms Page<\/a>.<\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">Download the <span><span style=\"color: #db0a29\"><span style=\"text-decoration: underline\"><a href=\"https:\/\/cdn.wou.edu\/registrar\/files\/2025\/05\/Academic-Petition_Accessible.pdf\" style=\"color: #db0a29;text-decoration: underline\" target=\"_blank\" rel=\"noopener\">Academic Petition<\/a><\/span><\/span> (PDF) directly.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Prepare Your Materials<\/strong><\/h2>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">Read the petition directions carefully and provide all requested information. <b data-path-to-node=\"8\" data-index-in-node=\"78\">The Registrar\u2019s Office cannot accept incomplete petitions.<\/b><\/p>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Submit the Petition<\/strong><\/h2>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">You may submit your completed petition and supporting documentation through the following methods:<\/h2>\n<ul>\n<li><b data-path-to-node=\"9,0,0\" data-index-in-node=\"0\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>By Email<\/strong>:<\/span><\/b> <span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Send your materials as a PDF attachment to <span style=\"color: #db0a29\"><a href=\"mailto:registrar@wou.edu\" target=\"_blank\" rel=\"noopener\" style=\"color: #db0a29\">registrar@wou.edu<\/a><\/span><b data-path-to-node=\"9,0,0\" data-index-in-node=\"53\">.<\/b><\/span><\/span>\n<ul>\n<li><b data-path-to-node=\"9,0,0\" data-index-in-node=\"53\"><i data-path-to-node=\"9,0,1,0,0\" data-index-in-node=\"0\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Note: <\/span><\/i><\/b><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Materials must be sent from your WOU email account to be accepted.<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b data-path-to-node=\"9,0,0\" data-index-in-node=\"53\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">In Person: <\/span><\/b><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Turn in your petition at the Registrar\u2019s Office.<\/span><\/span>\n<ul>\n<li><strong><i data-path-to-node=\"9,1,1,0,0\" data-index-in-node=\"0\"><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Note:<\/span><\/i><\/strong> <span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Be prepared to show a <b data-path-to-node=\"9,1,1,0,0\" data-index-in-node=\"28\">picture ID<\/b> if delivering in person.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;What documentation do I need to submit to support my academic petition?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Supporting Documentation<\/strong><\/h1>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">While you are not required to submit documentation, it greatly helps your case. Please be aware of the following:<\/p>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">The committee is less likely to approve a petition that does not have verifiable documentation.<\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">The submission of documentation does not guarantee that your petition will be approved.<\/li>\n<\/ul>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">For more detailed advice, please review the Documentation Guidelines.<\/span><\/p>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong>Instructor and Advisor Input<\/strong><\/h2>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\">Depending on the type of petition you submit, you may be required to provide recommendations from your course instructor(s) or academic advisor.<\/p>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em 40px;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><strong>Important:<\/strong> Students are required to obtain instructor and\/or advisor input as part of the process. A petition is not considered complete until the instructor and\/or advisor responds to the request for information. <strong>The Registrar\u2019s Office cannot accept incomplete petitions<\/strong>.<\/p>\n[\/et_pb_toggle][et_pb_button button_url=&#8221;https:\/\/wou.edu\/registrar\/documentation-guidelines\/&#8221; button_text=&#8221;Documentation Guidelines&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][et_pb_toggle title=&#8221;What if my petition contains sensitive information?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong><span style=\"text-align: inherit;margin: 0px;padding: 0px;border: none;vertical-align: baseline;background: transparent;letter-spacing: inherit;color: inherit;border-radius: 0px\">Disclosing Sensitive Information<\/span><\/strong><\/h1>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><span style=\"text-align: inherit;margin: 0px;padding: 0px;border: none;vertical-align: baseline;background: transparent;letter-spacing: inherit;color: inherit;border-radius: 0px\">If your petition requires an explanation involving confidential information related to sexual harassment or sexual violence, please begin the process by visiting one of the following locations to speak with a confidential employee:<\/span><\/p>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"text-align: inherit;margin: 0px;padding: 0px;border: none;vertical-align: baseline;background: transparent;letter-spacing: inherit;color: inherit;border-radius: 0px\">Abby\u2019s House<\/span><\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\">Student Health and Counseling Center<span style=\"text-align: inherit;margin: 0px;padding: 0px;border: none;vertical-align: baseline;background: transparent;letter-spacing: inherit;color: inherit;border-radius: 0px\"><\/span><\/li>\n<\/ul>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">Mandatory Reporting<\/span><\/strong><\/h2>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">It is important to understand the difference in how staff members handle disclosures:<\/span><\/p>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\"><strong>Confidential Employees<\/strong>: Are not required to report to a University official and typically will not share information without your permission.<\/span><\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\"><strong>Non-confidential Staff<\/strong>: Professional staff, faculty, and student staff members are required by federal law to report information related to sexual harassment or sexual violence to a University official, which will result in an investigation.<\/span><\/li>\n<\/ul>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><strong><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">Support Documentation<\/span><\/strong><\/h2>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">You can ask a confidential employee to provide a letter of support. This letter can be used as verifiable documentation for your petition process.\u00a0 <\/span><\/p>\n<h2 style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\"><strong>Exceptions to Confidentiality<\/strong> <\/span><\/h2>\n<p style=\"margin: 0px;font-size: 14px;color: #333333;text-align: left;padding: 0px 0px 1em;border: none;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">While confidential employees prioritize your privacy, they may be required or allowed to share information in certain circumstances, such as:<\/span><\/p>\n<ul>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">If a court order is presented.<\/span><\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">If there is reason to believe a student is at high risk for suicide or violence toward others.<\/span><\/li>\n<li style=\"font-size: 14px;color: #333333;text-align: left;vertical-align: baseline;background: #ffffff;letter-spacing: normal;border-radius: 0px;font-family: 'Open Sans', sans-serif;font-style: normal;font-weight: 500;text-indent: 0px;text-transform: none;border: medium none currentcolor\"><span style=\"background-color: transparent;color: inherit;letter-spacing: inherit;text-align: inherit\">If a minor is being abused.<\/span><\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;How long will it take for my academic petition to be reviewed?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Review Timeline and Deadlines<\/span><\/strong><\/h1>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">The Academic Petition Review Committee meets weekly on Wednesdays to review cases.<\/span><\/p>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Weekly Deadline<\/span><\/strong><\/h2>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Tuesday at 12:00 PM (Noon)<\/strong>: This is the deadline for a petition to be reviewed during the same week.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Important Note<\/strong>: Students are required to obtain instructor and\/or advisor input as part of the process. A petition is not considered complete until the instructor and\/or advisor responds to the request for information. <strong>The Registrar\u2019s Office cannot accept incomplete petitions<\/strong>.<\/span><\/li>\n<\/ul>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Receiving Your Decision<\/span><\/strong><\/h2>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><\/span><\/p>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Thursday Afternoon<\/strong>: The committee will send their decision to you via email no later than Thursday afternoon of the week your petition was reviewed.<\/span><\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;What do I do if the Committee asks for more information?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Requests for Additional Information<\/span><\/h1>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Sometimes the Committee requires more details to make a decision. If this applies to your case, please note the following:<\/span><\/p>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Information Requested from You<\/span><\/strong><\/h2>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><b data-path-to-node=\"6,0,0\" data-index-in-node=\"0\">Notification:<\/b> You will receive an email no later than Thursday aftternoon if the Committee needs more information from you.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><b data-path-to-node=\"6,1,0\" data-index-in-node=\"0\">Deadlines:<\/b> Please provide the requested information as soon as possible.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><b data-path-to-node=\"6,2,0\" data-index-in-node=\"0\">Two-Week Rule:<\/b> If you fail to respond with the requested information within <b data-path-to-node=\"6,2,0\" data-index-in-node=\"76\">two weeks<\/b>, the Committee will take no further action on your petition.<\/span><\/li>\n<\/ul>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Information Requested from Faculty or Staff<\/span><\/strong><\/h2>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Notification<\/strong>: You will be notified if the Committee needs additional information from faculty or staff.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Process<\/strong>: The Registrar\u2019s Office will reach out to faculty or staff on the Committee\u2019s behalf.<\/span><\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;If the Committee denies my petition, how may I appeal the decision?&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<h1><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">The Appeals Process<\/span><\/strong><\/h1>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">If your initial petition is denied, you have the right to appeal. Each level of appeal requires the previous step to have been completed.<\/span><\/p>\n<h2><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Level 1: Re-submission to the Committee<\/strong><\/span><\/h2>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">To begin an appeal, you must re-submit a petition to the Academic Petition Review Committee.<\/span><\/p>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><b data-path-to-node=\"6,0,0\" data-index-in-node=\"0\">Requirement:<\/b> You must include <b data-path-to-node=\"6,0,0\" data-index-in-node=\"30\">new information<\/b> and\/or <b data-path-to-node=\"6,0,0\" data-index-in-node=\"53\">new documentation<\/b> for the committee to reconsider your case.<\/span><\/li>\n<\/ul>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Level 2: Appeal to the Dean<\/span><\/strong><\/h2>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">If your first appeal is denied by the committee, you may request that your petition materials be forwarded to the Dean of your college.<\/span><\/p>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Your Statement<\/strong>: You have the option of including a written statement addressed directly to the Dean.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Undeclared Majors<\/strong>: Your petition will be reviewed by the Dean of Liberal Arts and Sciences.<\/span><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><\/span><\/li>\n<\/ul>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Level 3: Appeal to the Provost<\/span><\/strong><\/h2>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Final Decision<\/strong>: The decision of the Provost is the final step and is not appealable.<\/span><\/li>\n<\/ul>\n[\/et_pb_toggle][et_pb_toggle title=&#8221;Refund&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<h1><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Academic vs. Financial Decisions<\/strong><\/span><\/h1>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">The decision of the Academic Petition Review Committee relates strictly to your academic request. It has no bearing on your student bill or debt with the institution.<\/span><\/p>\n<h2><strong><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Refund Requests<\/span><\/strong><\/h2>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">Requests for exceptions to the refund schedule must be submitted to Accounting &amp; Business Services.<\/span><\/p>\n<p><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">For more information concerning refunds, you can reach them through the following:<\/span><\/p>\n<ul>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Website<\/strong>: Visit the <span style=\"color: #db0a29\"><a href=\"https:\/\/wou.edu\/business\/tuition-fees\/concerning-refunds\/\" target=\"_blank\" rel=\"noopener\" style=\"color: #db0a29\">Accounting &amp; Business Services website<\/a><\/span><\/span><span style=\"color: #000000\">.<\/span><\/li>\n<li><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\"><strong>Phone<\/strong>: Call <\/span><span style=\"font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none;color: #db0a29\"><a href=\"tel:5038388201\" target=\"_blank\" rel=\"noopener\" style=\"color: #db0a29\">503-838-8201<\/a><\/span><span style=\"color: #333333;font-family: 'Open Sans', sans-serif;font-size: 14px;font-style: normal;font-weight: 500;letter-spacing: normal;text-align: left;text-indent: 0px;text-transform: none;background-color: #ffffff;float: none\">.<\/span><\/li>\n<\/ul>\n[\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; background_color=&#8221;#1e1e1e&#8221; background_enable_image=&#8221;off&#8221; custom_padding=&#8221;15px||0px|||&#8221; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; use_custom_gutter=&#8221;on&#8221; gutter_width=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; width=&#8221;100%&#8221; max_width=&#8221;2560px&#8221; custom_margin=&#8221;35px|auto||auto||&#8221; custom_padding=&#8221;0px||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_font=&#8221;||||||||&#8221; text_text_color=&#8221;#000000&#8243; text_font_size=&#8221;18px&#8221; header_3_text_align=&#8221;center&#8221; header_3_text_color=&#8221;#db0a29&#8243; header_3_line_height=&#8221;1.1em&#8221; background_color=&#8221;#FFFFFF&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%|25px|10%|false|false&#8221; custom_padding=&#8221;10%|5%|10%|5%|true|true&#8221; border_width_top=&#8221;6px&#8221; border_color_top=&#8221;#db0a29&#8243; border_width_bottom=&#8221;7px&#8221; border_color_bottom=&#8221;#db0a29&#8243; global_colors_info=&#8221;{}&#8221;]<h3><strong>Office of the Registrar<br \/><\/strong><\/h3>\n<p><strong><\/strong><\/p>\n<p><span style=\"color: #ffffff\"><a href=\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\"><img decoding=\"async\" style=\"margin: -20px 0;width: 50px\" src=\"https:\/\/cdn.wou.edu\/registrar\/files\/2019\/03\/icon-email.png\" alt=\"email icon\" class=\"wp-image-19941 alignnone size-full\" width=\"50\" \/><\/a><\/span><span style=\"font-size: large\"><a href=\"mailto:registrar@wou.edu\">\u00a0registrar@wou.edu<\/a><\/span><a href=\"mailto:clarkaj@wou.edu\"><\/a><\/p>\n<p><span style=\"font-size: large\"><\/span><\/p>\n<p><span style=\"font-size: large\"><\/span><\/p>\n<p><span style=\"font-size: large\"><img loading=\"lazy\" decoding=\"async\" style=\"margin: -20px 0;width: 50px\" src=\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\" alt=\"phone icon\" class=\"wp-image-19953 alignnone size-full\" width=\"50\" height=\"100\" \/>\u00a0\u00a0<a href=\"https:\/\/cdn.wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\"><\/a>503-838-8327<\/span><\/p>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.5&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;18px&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%||10%|true|false&#8221; global_colors_info=&#8221;{}&#8221;]<h3 style=\"text-align: left\"><strong>Resources<\/strong><\/h3>\n<ul>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"https:\/\/wou.edu\/registrar\/calendars\/academic-calendar\/\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Academic Calendar<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"https:\/\/catalog.wou.edu\/\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Catalog<\/a><\/span><\/span><\/li>\n<li><a href=\"https:\/\/wou.edu\/registrar\/forms\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\">Forms<\/span><\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff\"><a href=\"https:\/\/wou.edu\/registrar\/paperless-registration-students\/\" style=\"color: #ffffff\" target=\"_blank\" rel=\"noopener noreferrer\">Registration<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"http:\/\/wou.edu\/find-course\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Schedule of Classes<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"https:\/\/wou.edu\/registrar\/transcripts\/\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Transcripts<\/a><\/span><\/span><\/li>\n<\/ul>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;18px&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|10%||10%|true|false&#8221; global_colors_info=&#8221;{}&#8221;]<h3 style=\"text-align: left\"><strong>Email<\/strong><\/h3>\n<ul>\n<li><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:registrar@wou.edu\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: #ffffff;text-decoration: underline\">General Inquiries<\/span><\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:catalogandscheduling@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Catalog &amp; Scheduling<\/a><\/span><\/span><\/li>\n<li><a href=\"mailto:clarkaj@wou.edu\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\">Grading<\/span><\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:graduation@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Graduation<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:andersona@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Transfer Articulation<\/a><\/span><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><span style=\"color: #ffffff;text-decoration: underline\"><a href=\"mailto:veterans@wou.edu\" style=\"color: #ffffff;text-decoration: underline\" target=\"_blank\" rel=\"noopener noreferrer\">Veterans&#8217; Benefits<\/a><\/span><\/span><\/li>\n<\/ul>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]\n","protected":false},"excerpt":{"rendered":"<p>Academic Petition Guidelines Academic petitions What&#8230;<\/p>\n","protected":false},"author":131,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"homepage-wou.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"no","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"<h1>Academic petitions<\/h1>\r\n<h2>What is an academic petition for?<\/h2>\r\nStudents are responsible for managing their own registration and are required to adhere to published policies and deadlines, but sometimes encounter extraordinary circumstances that prevent them from doing so. The Academic Petition Review Committee exists to review such cases. Academic policies can be found in the <a href=\"http:\/\/catalog.wou.edu\/\" target=\"_blank\" rel=\"noopener noreferrer\">current Course Catalog<\/a>, and the Academic Calendar with pertinent deadlines can be found on the <a href=\"https:\/\/wou.edu\/registrar\/\" target=\"_blank\" rel=\"noopener noreferrer\">Office of the Registrar's homepage<\/a>. Students who have experienced extraordinary circumstances that have prevented them from adhering to policies and deadlines may submit an academic petition to request an exception. <span style=\"font-weight: 400\">Petitions to change terms that are 3 years or more old may be submitted, however, sufficient information may not be available to evaluate your request. <\/span>Students may petition any WOU registration and student- record related policies.\u00a0 These policies include but are not limited to:\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li>Late course add\/drop<\/li>\r\n \t<li>Late course withdrawal<\/li>\r\n \t<li>Graduation application deadlines<\/li>\r\n \t<li>University Degree Requirements<\/li>\r\n \t<li>Extension of incomplete grades<\/li>\r\n \t<li>Registration overload<\/li>\r\n \t<li>Late change of grade mode<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h2>What extenuating circumstances?<\/h2>\r\n<span style=\"font-weight: 400\">Petitions to the APRC are intended to redress circumstances that are:<\/span>\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Extraordinary<\/span><\/li>\r\n \t<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Beyond a student\u2019s control<\/span><\/li>\r\n \t<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Documented<\/span><\/li>\r\n \t<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Remedied or significant progress has been made to remedy the issue<\/span><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h2>How do I submit an academic petition?<\/h2>\r\nThe Academic Petition form is on the <a href=\"http:\/\/www.wou.edu\/registrar\/forms\/\">Registrar's Forms Page<\/a>.\u00a0 A PDF copy of the form can be found <a href=\"https:\/\/wou.edu\/registrar\/files\/2020\/03\/Academic-Petition-Fillable.pdf\">here.<\/a>\r\n\r\nRead the petition directions carefully and provide all requested information. Complete petitions and supporting documentation can be turned into the Registrar's Office. The Registrar's Office cannot accept incomplete petitions. Be prepared to show picture ID if you are delivering the petition in person.\u00a0 The petition and supporting documentation can be emailed as a pdf attachment to <a href=\"mailto:registrar@wou.edu\">registrar@wou.edu<\/a>. Your petition materials must be sent from your WOU email account to be accepted by the Registrar's Office\r\n<h2>What documentation do I need to submit to support my academic petition?<\/h2>\r\nIt greatly helps your case to provide documentation. While you are not required to submit documentation, be aware that the committee is less likely to approve a petition that does not have verifiable documentation. Also be aware that the submission of documentation does not guarantee that your petition will be approved. More guidance for petition submission can be found <a href=\"https:\/\/wou.edu\/registrar\/documentation-guidelines\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.\r\n\r\nDepending on the type of petition you submit, we may ask your course instructor(s) or academic advisor for their recommendation and comment about your petition. Your petition is not considered complete until your instructor and\/or advisor responds to our request for information, if applicable.\r\n<h2>What if my petition contains sensitive information?<\/h2>\r\n<span>If your petition will require an explanation that discloses confidential information related to sexual harassment or sexual violence, start the process by visiting Abby\u2019s House or the Student Health and Counseling Center to speak with a professional staff member that serves as a confidential employee. Non-confidential professional staff, faculty, and student staff members are required by federal law to report to a University official information disclosed that is related to sexual harassment or sexual violence and an investigation will result.<\/span>\r\n\r\nYou can ask the confidential employee to provide a letter of support for your petition.\u00a0 The letter of support can be used as documentation for your petition process.\r\n\r\n<span>Confidential employees are not required to make a report to a University official and will typically not share information without your permission. However, they may be required or allowed to share information in certain circumstances. For example, if a court order is presented, if they have reason to believe that a student is at high risk for suicide, or violence toward others, or if a minor is being abused<\/span><span>.<\/span>\r\n<h2>How long will it take for my academic petition to be reviewed?<\/h2>\r\nPetitions are reviewed weekly on Wednesdays by the Academic Petition Review Committee. Petitions completed by 12:00 pm (noon) on Tuesday will be reviewed that same week. Please note that if your petition requires instructor and\/or advisor input, your petition is not complete until they respond to our requests for information. The decision of the Academic Petition Review Committee decision will be sent by email no later than Thursday morning.\r\n<h2>What do I do if the Committee asks for more information?<\/h2>\r\nYou will receive an email no later than Thursday morning requesting additional information. Please provide the requested information as soon as possible.\u00a0 If you fail to respond with the requested information within two weeks the Committee will take no further action on your petition.\u00a0 You will be notified if the Committee needs additional information from faculty or staff.\u00a0 The Registrar's Office will reach out to faculty or staff on the Committee's behalf.\r\n<h2>If the Committee denies my petition, how may I appeal the decision?<\/h2>\r\nTo appeal a denial, you must re-submit a petition to the committee and include new information and\/or documentation. If your first appeal is denied by the committee, you may request that your petition materials be forwarded to the Dean of the college in which you have declared your major (students with an undeclared major will have petitions reviewed by the Dean of Liberal Arts and Sciences). You have the option of addressing a written statement to the Dean. If the Dean denies your appeal, you may request that your petition materials be forwarded to the Provost. The decision of the Provost is not appealable.","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3519","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/users\/131"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/comments?post=3519"}],"version-history":[{"count":12,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519\/revisions"}],"predecessor-version":[{"id":114033,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/3519\/revisions\/114033"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/media?parent=3519"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}