Students have a right to inspect their own records. If a student requests to review their record and you have verified the student’s identity you may allow them to see their records. You are not required to give them copies of the record or to allow them to take the records with them.<\/p>\n
Parents, guardians<\/strong>, or other individuals with a relationship to the student do not have rights to a student’s education records regardless of their age. FERPA rights transfer to the student when they enroll at WOU even if they are under the age of 18. Though you may disclose directory information, remember you are not required to.<\/p>\n Occasionally someone will request to attend an advising<\/strong> session with a student. A release is required in order to allow a person other than the student to attend an advising session with a student. The student must sign a written release in your presence, and it must have the name of the authorized person, what may be disclosed, and the date of the disclosure. Open-ended releases with no end date are not allowed.<\/p>\n If a law enforcement<\/strong> officer requests information about a student refer them to Campus Public Safety<\/a><\/span>, (503) 838-8481.\u00a0<\/a>Our public safety officers have access to the information they need to appropriately manage such requests.<\/p>\n If you were to receive a subpoena,<\/strong> contact the Office of General Counsel, (503) 838-9471.<\/p>\n If you receive a ‘public records’<\/strong> request for information direct the individual to submit their request using the Public Records Request form<\/a><\/span>.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Release of Information” _builder_version=”4.27.2″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Students may authorize the release of non-directory information. There are two ways to verify the validity of a release.<\/p>\n Students may use the\u00a0Student Release of Information<\/a><\/span>\u00a0form. Other forms of written request are allowed. Any student request authorizing release of non-directory information should contain the following:<\/p>\n Note, you must verify the identity of the designee before proceeding with any disclosures authorized in the release.<\/p>\n A release is required in order to allow a person other than the student to attend an advising session with a student. The student must sign a written release in your presence, and it must have the name of the authorized person, what may be disclosed, and the date of the disclosure. Open-ended releases with no end date are not allowed<\/strong>.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Letters of Recommendation” _builder_version=”4.27.2″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Students who request letters of reference or recommendation from Western Oregon University faculty or staff members need to do so in writing. Such letters or statements are most effective if they contain specific information about the student\u2019s academic or work performance; this type of information is private \u201cnon-directory\u201d information and cannot be released without the signed written consent of the student, according to the Family Educational Rights and Privacy Act (FERPA) and Western Oregon University Student Records Policy.<\/p>\n A FERPA-compliant authorization to release form is available to students requesting references\/recommendations. The student needs to login to the\u00a0<\/span>WOU Portal<\/a><\/span>, click \u201cReferral And Recommendation Request”, select their faculty member from the list, and provide authorization.<\/p>\n <\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Securing Records” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Just a few simple steps can help keep the student records you maintain secure and private.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”Records Retention” _builder_version=”4.27.2″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n In addition to keeping student records secure, you are responsible for retaining them for the period of time established by the state. If you will be leaving the university before the retention period has expired, make arrangements to transfer your records to the department.<\/p>\n Per the Secretary of State Archives Division 475 the institution shall retain student records as follows:<\/p>\n 1) records that document the work of the student<\/strong> in the course will be retained for a minimum of one term after completion of the course if the grade is uncontested or until the contested grade is resolved in compliance with 166-475-0110<\/a><\/span> (8)<\/p>\n 2) instructor grade records<\/strong> as defined in 166-475-0110<\/a><\/span> (18) are retained for 2 years.<\/p>\n [\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.16″ background_color=”#1e1e1e” background_enable_image=”off” custom_padding=”15px||0px|||” saved_tabs=”all” global_colors_info=”{}”][et_pb_row column_structure=”1_3,1_3,1_3″ use_custom_gutter=”on” gutter_width=”1″ _builder_version=”4.16″ width=”100%” max_width=”2560px” custom_margin=”35px|auto||auto||” custom_padding=”0px||0px|||” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_text_color=”#000000″ text_font_size=”18px” header_3_text_align=”center” header_3_text_color=”#db0a29″ header_3_line_height=”1.1em” background_color=”#FFFFFF” background_layout=”dark” custom_margin=”|10%|25px|10%|false|false” custom_padding=”10%|5%|10%|5%|true|true” border_width_top=”6px” border_color_top=”#db0a29″ border_width_bottom=”7px” border_color_bottom=”#db0a29″ global_colors_info=”{}”]<\/p>\n <\/strong><\/p>\n <\/span><\/p>\n <\/span><\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” text_font_size=”18px” background_layout=”dark” custom_margin=”|10%||10%|true|false” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" FERPA Records Requests for Information Requests for…<\/p>\n","protected":false},"author":870,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"homepage-wou.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-22513","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/22513","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/users\/870"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/comments?post=22513"}],"version-history":[{"count":4,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/22513\/revisions"}],"predecessor-version":[{"id":112521,"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/pages\/22513\/revisions\/112521"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/registrar\/wp-json\/wp\/v2\/media?parent=22513"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
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University Registrar<\/strong><\/h3>\n
![\"email](\"https:\/\/wou.edu\/registrar\/files\/2019\/03\/icon-email.png\"){kind=icon}
<\/a><\/span>\u00a0 clarkaj@wou.edu<\/a><\/span><\/a><\/p>\n![\"phone](\"https:\/\/wou.edu\/registrar\/files\/2020\/11\/icon-phone.png\"){kind=icon}
\u00a0\u00a0<\/a>503-838-8187<\/span><\/p>\nResources<\/strong><\/h3>\n
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Email<\/strong><\/h3>\n
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