![\"iStock_000000495499XSmall\"](\"https:\/\/wou.edu\/mail\/files\/2015\/08\/iStock_000000495499XSmall-300x225.jpg\")
<\/span><\/p>\n1. Provide an\u00a0<\/span>index number<\/b> for all shipments<\/span><\/h2>\nIf your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out, provide us with an index number<\/strong>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span><\/p>\n2. All shipments should have a\u00a0complete address<\/strong>\u00a0and include a\u00a0<\/span>return address<\/b><\/h2>\nA complete address includes a designated recipient or location, street number and address, city, state and zip code. A return address, while not required, is strongly recommended.<\/i><\/p>\n3. Separate and clearly label all international<\/strong> mail<\/span><\/h2>\nInternational mail needs to be processed differently than domestic and sometimes requires different documentation. Separating it out ahead of time avoids any mis-labeling.<\/span><\/p>\n4. All envelopes and boxes need to be fully prepared and packed<\/em> before we take them<\/h2>\nMail Services has some re-purposed packing supplies that can be used by anyone sending a shipment but we will not package your shipment for you. For your Shipment’s safety and your privacy we ask that all boxes and envelopes be fully packed and prepared before being brought to the Mailroom for shipping.\u00a0<\/p>\n
5. Your mailing<\/em> <\/strong>address is not your physical<\/em> <\/strong>building’s address!<\/span><\/h2>\n<\/span><\/p>\nAround 2019, the City\/Post Office\/EMS assigned individual physical addresses to each building. Please note that these are\u00a0physical addresses only<\/strong><\/em>. All mail needs to still be addressed to WOU\u2019s official (and USPS database authorized) address:<\/p>\n[Your Name\/Department]
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361<\/p>\n
<\/span><\/p>\nLast, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span><\/p>\n<\/em><\/span><\/h3>\n<\/em><\/span><\/p>\n<\/em><\/span><\/p>\nMore detailed information on USPS services can be accessed on their website<\/span><\/strong><\/a><\/h3>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Half of what we do\u00a0is send out mail for the faculty…<\/p>\n","protected":false},"author":443,"featured_media":0,"parent":756,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"
![\"sending\"](\"https:\/\/wou.edu\/mail\/files\/2015\/08\/sending.jpg\")
<\/a><\/h1>\nHalf of what we do\u00a0is send out mail for the faculty and staff\u00a0of the university. Here are some general guidelines that should always be followed when sending mail out through WOU Mail Services:<\/span>\n\n1. Always provide full recipient and return addresses<\/strong><\/span>. This includes\u00a0first and last names or departments as well... sending out mail without a recipient designation looks sloppy and you run the risk of it being returned to you as undeliverable.\u00a0<\/span>\n\n2. Mail Services has a limited amount of boxes and envelopes that may be used for business purposes, but we prefer you to pack and address your own shipments<\/strong><\/span>. We are more than happy to help, but if you bring a shipment in to mail, we will not let you leave until the box or envelope has been sealed shut in your presence.<\/span>\n\n3. Know specifically<\/em> how fast you want your shipment to travel<\/strong><\/span>. Ambiguous instruction such as \"I want it there as soon as possible\" can end up costing you more than you intended. \"As soon as possible\" can mean \"sometime next week\" to one person, and it can mean \"first thing tomorrow morning\" to others, and failing to specify a date\u00a0can end up being VERY costly (As a point of reference, it takes a correctly addressed and formatted stamped letter between 5-7 days to travel from Oregon to Massachusetts).<\/span>\n\n4.\u00a0If your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out,\u00a0provide us with an index number<\/strong><\/span>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span>\n\n5. Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span>\nFor detailed information regarding different types of mail, please have a look at these pages:<\/em><\/span><\/p>\n\n
2. All shipments should have a\u00a0complete address<\/strong>\u00a0and include a\u00a0<\/span>return address<\/b><\/h2>\nA complete address includes a designated recipient or location, street number and address, city, state and zip code. A return address, while not required, is strongly recommended.<\/i><\/p>\n3. Separate and clearly label all international<\/strong> mail<\/span><\/h2>\nInternational mail needs to be processed differently than domestic and sometimes requires different documentation. Separating it out ahead of time avoids any mis-labeling.<\/span><\/p>\n4. All envelopes and boxes need to be fully prepared and packed<\/em> before we take them<\/h2>\nMail Services has some re-purposed packing supplies that can be used by anyone sending a shipment but we will not package your shipment for you. For your Shipment’s safety and your privacy we ask that all boxes and envelopes be fully packed and prepared before being brought to the Mailroom for shipping.\u00a0<\/p>\n
5. Your mailing<\/em> <\/strong>address is not your physical<\/em> <\/strong>building’s address!<\/span><\/h2>\n<\/span><\/p>\nAround 2019, the City\/Post Office\/EMS assigned individual physical addresses to each building. Please note that these are\u00a0physical addresses only<\/strong><\/em>. All mail needs to still be addressed to WOU\u2019s official (and USPS database authorized) address:<\/p>\n[Your Name\/Department]
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361<\/p>\n
<\/span><\/p>\nLast, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span><\/p>\n<\/em><\/span><\/h3>\n<\/em><\/span><\/p>\n<\/em><\/span><\/p>\nMore detailed information on USPS services can be accessed on their website<\/span><\/strong><\/a><\/h3>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Half of what we do\u00a0is send out mail for the faculty…<\/p>\n","protected":false},"author":443,"featured_media":0,"parent":756,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"
<\/a><\/h1>\nHalf of what we do\u00a0is send out mail for the faculty and staff\u00a0of the university. Here are some general guidelines that should always be followed when sending mail out through WOU Mail Services:<\/span>\n\n1. Always provide full recipient and return addresses<\/strong><\/span>. This includes\u00a0first and last names or departments as well... sending out mail without a recipient designation looks sloppy and you run the risk of it being returned to you as undeliverable.\u00a0<\/span>\n\n2. Mail Services has a limited amount of boxes and envelopes that may be used for business purposes, but we prefer you to pack and address your own shipments<\/strong><\/span>. We are more than happy to help, but if you bring a shipment in to mail, we will not let you leave until the box or envelope has been sealed shut in your presence.<\/span>\n\n3. Know specifically<\/em> how fast you want your shipment to travel<\/strong><\/span>. Ambiguous instruction such as \"I want it there as soon as possible\" can end up costing you more than you intended. \"As soon as possible\" can mean \"sometime next week\" to one person, and it can mean \"first thing tomorrow morning\" to others, and failing to specify a date\u00a0can end up being VERY costly (As a point of reference, it takes a correctly addressed and formatted stamped letter between 5-7 days to travel from Oregon to Massachusetts).<\/span>\n\n4.\u00a0If your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out,\u00a0provide us with an index number<\/strong><\/span>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span>\n\n5. Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span>\nFor detailed information regarding different types of mail, please have a look at these pages:<\/em><\/span><\/p>\n\n
3. Separate and clearly label all international<\/strong> mail<\/span><\/h2>\nInternational mail needs to be processed differently than domestic and sometimes requires different documentation. Separating it out ahead of time avoids any mis-labeling.<\/span><\/p>\n4. All envelopes and boxes need to be fully prepared and packed<\/em> before we take them<\/h2>\nMail Services has some re-purposed packing supplies that can be used by anyone sending a shipment but we will not package your shipment for you. For your Shipment’s safety and your privacy we ask that all boxes and envelopes be fully packed and prepared before being brought to the Mailroom for shipping.\u00a0<\/p>\n
5. Your mailing<\/em> <\/strong>address is not your physical<\/em> <\/strong>building’s address!<\/span><\/h2>\n<\/span><\/p>\nAround 2019, the City\/Post Office\/EMS assigned individual physical addresses to each building. Please note that these are\u00a0physical addresses only<\/strong><\/em>. All mail needs to still be addressed to WOU\u2019s official (and USPS database authorized) address:<\/p>\n[Your Name\/Department]
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361<\/p>\n
<\/span><\/p>\nLast, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span><\/p>\n<\/em><\/span><\/h3>\n<\/em><\/span><\/p>\n<\/em><\/span><\/p>\nMore detailed information on USPS services can be accessed on their website<\/span><\/strong><\/a><\/h3>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Half of what we do\u00a0is send out mail for the faculty…<\/p>\n","protected":false},"author":443,"featured_media":0,"parent":756,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"
<\/a><\/h1>\nHalf of what we do\u00a0is send out mail for the faculty and staff\u00a0of the university. Here are some general guidelines that should always be followed when sending mail out through WOU Mail Services:<\/span>\n\n1. Always provide full recipient and return addresses<\/strong><\/span>. This includes\u00a0first and last names or departments as well... sending out mail without a recipient designation looks sloppy and you run the risk of it being returned to you as undeliverable.\u00a0<\/span>\n\n2. Mail Services has a limited amount of boxes and envelopes that may be used for business purposes, but we prefer you to pack and address your own shipments<\/strong><\/span>. We are more than happy to help, but if you bring a shipment in to mail, we will not let you leave until the box or envelope has been sealed shut in your presence.<\/span>\n\n3. Know specifically<\/em> how fast you want your shipment to travel<\/strong><\/span>. Ambiguous instruction such as \"I want it there as soon as possible\" can end up costing you more than you intended. \"As soon as possible\" can mean \"sometime next week\" to one person, and it can mean \"first thing tomorrow morning\" to others, and failing to specify a date\u00a0can end up being VERY costly (As a point of reference, it takes a correctly addressed and formatted stamped letter between 5-7 days to travel from Oregon to Massachusetts).<\/span>\n\n4.\u00a0If your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out,\u00a0provide us with an index number<\/strong><\/span>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span>\n\n5. Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span>\nFor detailed information regarding different types of mail, please have a look at these pages:<\/em><\/span><\/p>\n\n
4. All envelopes and boxes need to be fully prepared and packed<\/em> before we take them<\/h2>\nMail Services has some re-purposed packing supplies that can be used by anyone sending a shipment but we will not package your shipment for you. For your Shipment’s safety and your privacy we ask that all boxes and envelopes be fully packed and prepared before being brought to the Mailroom for shipping.\u00a0<\/p>\n
5. Your mailing<\/em> <\/strong>address is not your physical<\/em> <\/strong>building’s address!<\/span><\/h2>\n<\/span><\/p>\nAround 2019, the City\/Post Office\/EMS assigned individual physical addresses to each building. Please note that these are\u00a0physical addresses only<\/strong><\/em>. All mail needs to still be addressed to WOU\u2019s official (and USPS database authorized) address:<\/p>\n[Your Name\/Department]
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361<\/p>\n
<\/span><\/p>\nLast, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span><\/p>\n<\/em><\/span><\/h3>\n<\/em><\/span><\/p>\n<\/em><\/span><\/p>\nMore detailed information on USPS services can be accessed on their website<\/span><\/strong><\/a><\/h3>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Half of what we do\u00a0is send out mail for the faculty…<\/p>\n","protected":false},"author":443,"featured_media":0,"parent":756,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"
<\/a><\/h1>\nHalf of what we do\u00a0is send out mail for the faculty and staff\u00a0of the university. Here are some general guidelines that should always be followed when sending mail out through WOU Mail Services:<\/span>\n\n1. Always provide full recipient and return addresses<\/strong><\/span>. This includes\u00a0first and last names or departments as well... sending out mail without a recipient designation looks sloppy and you run the risk of it being returned to you as undeliverable.\u00a0<\/span>\n\n2. Mail Services has a limited amount of boxes and envelopes that may be used for business purposes, but we prefer you to pack and address your own shipments<\/strong><\/span>. We are more than happy to help, but if you bring a shipment in to mail, we will not let you leave until the box or envelope has been sealed shut in your presence.<\/span>\n\n3. Know specifically<\/em> how fast you want your shipment to travel<\/strong><\/span>. Ambiguous instruction such as \"I want it there as soon as possible\" can end up costing you more than you intended. \"As soon as possible\" can mean \"sometime next week\" to one person, and it can mean \"first thing tomorrow morning\" to others, and failing to specify a date\u00a0can end up being VERY costly (As a point of reference, it takes a correctly addressed and formatted stamped letter between 5-7 days to travel from Oregon to Massachusetts).<\/span>\n\n4.\u00a0If your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out,\u00a0provide us with an index number<\/strong><\/span>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span>\n\n5. Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span>\nFor detailed information regarding different types of mail, please have a look at these pages:<\/em><\/span><\/p>\n\n
<\/span><\/p>\n Around 2019, the City\/Post Office\/EMS assigned individual physical addresses to each building. Please note that these are\u00a0physical addresses only<\/strong><\/em>. All mail needs to still be addressed to WOU\u2019s official (and USPS database authorized) address:<\/p>\n [Your Name\/Department] <\/span><\/p>\n Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span><\/p>\n <\/em><\/span><\/p>\n <\/em><\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Half of what we do\u00a0is send out mail for the faculty…<\/p>\n","protected":false},"author":443,"featured_media":0,"parent":756,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":" For detailed information regarding different types of mail, please have a look at these pages:<\/em><\/span><\/p>\n\n
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361<\/p>\n<\/em><\/span><\/h3>\n
More detailed information on USPS services can be accessed on their website<\/span><\/strong><\/a><\/h3>\n
<\/a><\/h1>\nHalf of what we do\u00a0is send out mail for the faculty and staff\u00a0of the university. Here are some general guidelines that should always be followed when sending mail out through WOU Mail Services:<\/span>\n\n1. Always provide full recipient and return addresses<\/strong><\/span>. This includes\u00a0first and last names or departments as well... sending out mail without a recipient designation looks sloppy and you run the risk of it being returned to you as undeliverable.\u00a0<\/span>\n\n2. Mail Services has a limited amount of boxes and envelopes that may be used for business purposes, but we prefer you to pack and address your own shipments<\/strong><\/span>. We are more than happy to help, but if you bring a shipment in to mail, we will not let you leave until the box or envelope has been sealed shut in your presence.<\/span>\n\n3. Know specifically<\/em> how fast you want your shipment to travel<\/strong><\/span>. Ambiguous instruction such as \"I want it there as soon as possible\" can end up costing you more than you intended. \"As soon as possible\" can mean \"sometime next week\" to one person, and it can mean \"first thing tomorrow morning\" to others, and failing to specify a date\u00a0can end up being VERY costly (As a point of reference, it takes a correctly addressed and formatted stamped letter between 5-7 days to travel from Oregon to Massachusetts).<\/span>\n\n4.\u00a0If your department has multiple index numbers (usually grant-funded projects and departments are the ones that have the most) please help us out,\u00a0provide us with an index number<\/strong><\/span>. The index number can either be written or typed directly on the envelope or box label (underneath the return address on the left side) or can be written on a sticky note and attached or bundled to the corresponding shipment. Failing to provide a good index number could result in your mail being delayed or returned to you for the necessary information.<\/span>\n\n5. Last, but not least, remember to get your mail to Mail Services before the cutoff time so that it can go out the same day. Access a list of our deadlines and and cutoff times here!<\/a><\/span>\n