{"id":840,"date":"2017-11-28T14:04:26","date_gmt":"2017-11-28T22:04:26","guid":{"rendered":"http:\/\/www.wou.edu\/ifc\/?page_id=840"},"modified":"2023-12-13T09:36:18","modified_gmt":"2023-12-13T17:36:18","slug":"glossary","status":"publish","type":"page","link":"https:\/\/wou.edu\/ifc\/glossary\/","title":{"rendered":"Glossary"},"content":{"rendered":"

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INCIDENTAL FEE COMMITTEE GLOSSARY<\/h1>\n

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Academic Year Incidental Fee Allocation<\/u><\/strong>\u00a0-September through Commencement.<\/p>\n

Account Code<\/u><\/strong>\u00a0\u2013 Mandated on every accounting transaction\u2014used to classify revenue by source and expenditures according to type of service or product.<\/p>\n

Example: Index\u00a0 ASW903\u00a0 \u00a0Account Code 22011\u00a0 Any budget expenditures listed by 22011 would be telephone usage charges.<\/p>\n

Activity Code<\/u><\/strong>\u00a0\u2013 A code comprised of four letters, used on any transaction to identify either student organizations or groups, or specific transactions or types of income or expenditures.<\/p>\n

Example: Index ASW925 \u2013\u00a0\u00a0Activity Code AGER \u2013 German Club \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0 \u00a0 Index ASW923 \u2013 Activity Code AFND \u2013 Art Club<\/p>\n

Advisors<\/u><\/strong> \u2013 Non-voting members of IFC (IFC Guidelines: section 2.b)\u00a0 The IFC shall include the following non-voting members who shall serve as advisors: \u00a0The Vice President for Finance and Administration or designee, a representative of the University President to be appointed by the University President, and a\u00a0university vice president appointed by the University President.<\/p>\n

Area Representative<\/u><\/strong> \u2013 Budget Administrators from all of the IFC funded areas (IFC Guidelines \u2013 section 2.C.3).<\/p>\n

Base<\/u><\/strong>\u00a0\u2013 Base is defined as the prior year\u2019s expense authority excluding approved one-time expenditures.<\/p>\n

Budget Notes<\/u><\/strong> \u2013 Ideas and suggestions that past Incidental Fee Committees have put together to help guide and give insight to new IFC\u2019s. \u00a0Notes should be read at the beginning of each allocation process, and should be reviewed and revised at the end of each allocation process.\u00a0 There are two sets of budget notes: one for the academic year and one for the summer session.<\/p>\n

Classified Pay<\/u><\/strong>\u00a0\u2013 Account Code 10400 \u2013 Payment to classified employees for overtime, shift differential or temporary work. Other Payroll Expense (OPE) is calculated at a different rate for this expense.<\/p>\n

Classified Salary<\/u><\/strong> \u2013 Account Code 10301 \u2013 Management Services or permanent employees represented by a union with specific benefit packages.\u00a0 Example:\u00a0 ASWOU Office Coordinator.<\/p>\n<\/div>\n

Conflict of Interest<\/u><\/strong>\u00a0\u2013 (IFC Handbook Section 1.C and Section IV)\u00a0 An IFC member cannot hold a position in any group funded by IFC money where they allocate, appropriate or request funds or where they authorize expenditures for the group.\u00a0 Example:\u00a0 Student Organization Directors, Executive Officers, Executive Managers.<\/p>\n

Current Service Level<\/u>\u00a0<\/strong>\u2013 Current service level is defined as the previous year\u2019s base with consideration given to the following:<\/p>\n