{"id":4682,"date":"2018-03-21T14:12:52","date_gmt":"2018-03-21T21:12:52","guid":{"rendered":"http:\/\/www.wou.edu\/hr\/?page_id=4682"},"modified":"2026-04-08T15:54:53","modified_gmt":"2026-04-08T22:54:53","slug":"payroll-documents-and-deadlines","status":"publish","type":"page","link":"https:\/\/wou.edu\/hr\/payroll\/payroll-documents-and-deadlines\/","title":{"rendered":"Payroll Documents and Deadlines"},"content":{"rendered":"

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.27.0″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]<\/p>\n

Payroll documents<\/h2>\n

The various pay documents that must<\/strong> be received by the Human\u00a0Resources Office are:<\/p>\n

\n
• Letters of Offer\/Notice of Appointment<\/strong><\/li>\n
• Any notice of a pay change, stipends, out-of-class, merit or special increase, etc.<\/strong><\/li>\n
• Appropriate time sheet and\/or leave report roster.<\/strong><\/li>\n<\/ul>\n

  Late documentation may result in a late paycheck and creates liability for the University under state and federal laws governing timely pay. Any penalties due to late documentation\u00a0may be charged back to the individual’s department for not turning in documents in a timely manner.<\/p>\n

  Other Payroll Documents include:<\/p>\n

  \n
  • Request for Cash-Out of Vacation Leave for Classified Employees<\/strong><\/li>\n
  • Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form<\/strong><\/li>\n
  • Payroll Advance Form<\/strong><\/li>\n
  • Pay Adjustment\/Overload Form<\/strong><\/li>\n<\/ul>\n

    These forms can all be located on our Forms page<\/a> under Current Employee Resources, Payroll Forms.<\/p>\n

    Payroll Deadlines<\/h2>\n

    Time sheet and leave reports are due as reflected by the Payroll Calendar Deadlines<\/a>.<\/p>\n

    [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ module_id=”Payroll-Forms” _builder_version=”4.27.0″ _module_preset=”default” background_color=”#e0dad9″ saved_tabs=”all” locked=”off” global_colors_info=”{}” global_module=”27679″ theme_builder_area=”post_content”][et_pb_row _builder_version=”4.23.4″ _module_preset=”default” custom_padding=”||0px|||” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_heading title=”Payroll Forms” _builder_version=”4.23.4″ _module_preset=”default” title_level=”h2″ title_font=”|700|||||||” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_heading][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ make_equal=”on” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Update Personal Payroll Information” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” animation=”off” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

    \n
    • Direct Deposit Form (PDF)<\/a>
      \n<\/span><\/li>\n<\/ul>\n

      State & Federal Tax Withholding:\u00a0<\/strong><\/h3>\n

      \n
      • 2026 IRS Form W-4 (PDF)<\/a><\/li>\n
      • 2026 IRS Form W-4 Spanish (PDF)<\/a><\/li>\n
      • 2026 Form-OR-W-4 (PDF)<\/a><\/li>\n
      • 2026 Form-OR-W-4-Spanish (PDF)<\/a><\/li>\n<\/ul>\n

        Multnomah County Preschool For All Tax:<\/strong><\/h3>\n

        \n
        • Opt-In\/Opt-Out Form (PDF)<\/a><\/li>\n
        • FAQ<\/a><\/li>\n
        • Employee Notification (PDF)<\/a><\/li>\n<\/ul>\n

          [\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Notify Payroll of Leave Without Pay” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” title_tablet=”” title_phone=”” title_last_edited=”on|desktop” _builder_version=”4.27.2″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” animation=”off” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

          Projected Time Record<\/a>
          Complete and submit a Projected Time Record to payroll@wou.edu before the 15<\/span>^{th<\/sup>\u00a0of the month that LWOP with occur. For example, if you plan to take LWOP on June 20<\/span>th<\/sup>, you must submit this form by June 15<\/span>th<\/sup>.<\/span><\/p>\n}

          [\/et_pb_blurb][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ make_equal=”on” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Payroll Checks, Requests & Verifications” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” animation=”off” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

          \n
          • Early Paycheck Release Agreement (PDF)<\/a><\/li>\n
          • Replacement Check Form (PDF)<\/a><\/li>\n
          • Payroll Advance Form (PDF)<\/a><\/li>\n<\/ul>\n

            Request for Cash-Out of Vacation Leave <\/strong><\/h3>\n

            \n
            • Classified Employees (PDF)<\/a><\/li>\n
            • Unclassified Employees (PDF)<\/a><\/li>\n
            • Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form(PDF)<\/a><\/li>\n<\/ul>\n

              [\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Hourly Final Pay” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” animation=”off” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

              \n
              • Hourly Employee Final Pay Form (PDF)<\/a><\/li>\n<\/ul>\n

                [\/et_pb_blurb][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ make_equal=”on” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Pay Document (Adjusts Pay and\/or Job)” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” animation=”off” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

                \n
                • Pay Adjustment\/Overload (PDF)<\/a><\/li>\n<\/ul>\n

                  [\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” background_color=”#f7f7f7″ custom_padding=”30px|25px|25px|25px|false|false” border_radii=”on|15px|15px|15px|15px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Summer Session – Faculty” image_icon_width=”70px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”|700|||||||” image_icon_custom_margin=”||-14px||false|false” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

                  \n
                  • Summer Session 2024 Payment Plan (PDF)<\/a><\/li>\n<\/ul>\n

                    [\/et_pb_blurb][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

                    Payroll documents The various pay documents that must…<\/p>\n","protected":false},"author":1015,"featured_media":0,"parent":4545,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_lmt_disableupdate":"no","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"

                    Payroll Documents and Deadlines<\/h1>\r\n

                    Payroll documents<\/h2>\r\nThe various pay documents that must<\/span> be received by the Human\u00a0Resources Office are:\r\n

                    \r\n \t
                    • Letters of Offer\/Notice of Appointment<\/strong><\/li>\r\n \t
                    • Any notice of a pay change, stipends, out-of-class, merit or special increase, etc.<\/strong><\/li>\r\n \t
                    • Appropriate time sheet and\/or leave report roster.<\/strong><\/li>\r\n<\/ul>\r\nLate documentation may result in a late paycheck and creates liability for the University under state and federal laws governing timely pay. Any penalties due to late documentation\u00a0may be charged back to the individual's department for not turning in documents in a timely manner.\r\n\r\nOther Payroll Documents include:\r\n
                      \r\n \t
                      • Request for Cash-Out of Vacation Leave for Classified Employees<\/strong><\/li>\r\n \t
                      • Request for Pay in Lieu of Compensatory Time Off for Holiday Time Earned Form<\/strong><\/li>\r\n \t
                      • Payroll Advance Form<\/strong><\/li>\r\n \t
                      • Pay Adjustment\/Overload Form<\/strong><\/li>\r\n<\/ul>\r\nThese forms can all be located on our Forms page<\/a> under Current Employee Resources, Payroll Forms.\r\n

                        Payroll Deadlines<\/h2>\r\nTime sheet and leave reports are due as reflected by the Payroll Calendar Deadlines<\/a>.","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-4682","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/pages\/4682","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/users\/1015"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/comments?post=4682"}],"version-history":[{"count":1,"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/pages\/4682\/revisions"}],"predecessor-version":[{"id":32855,"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/pages\/4682\/revisions\/32855"}],"up":[{"embeddable":true,"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/pages\/4545"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/hr\/wp-json\/wp\/v2\/media?parent=4682"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}