{"id":4538,"date":"2020-11-23T14:55:40","date_gmt":"2020-11-23T22:55:40","guid":{"rendered":"http:\/\/www.wou.edu\/hr\/?page_id=4538"},"modified":"2026-04-08T11:56:17","modified_gmt":"2026-04-08T18:56:17","slug":"departing-employees","status":"publish","type":"page","link":"https:\/\/wou.edu\/hr\/departing-employees\/","title":{"rendered":"Departing Employees"},"content":{"rendered":"

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On behalf of Western Oregon University, we would like to thank you for your service here\u00a0on campus. Below are the necessary steps to guide you through\u00a0our departing process. If you are a retiring employee, we advise you to not only\u00a0look through the\u00a0resources given on this page, but also to review the Benefits & Retirement menu on our homepage.<\/p>\n

At separation of employment, there are some important steps for employees and supervisors to take, and many questions that may come up about final pay, benefits continuation, and other topics.<\/p>\n

To make this transition as smooth as possible, below you will find necessary guidelines to follow as you leave employment here.<\/p>\n

-Goodbye!<\/strong><\/p>\n

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Departing Employee<\/h3>\n
    \n
  1. Two weeks prior to your expected end date, fill out a letter of resignation (Word Doc)<\/a>\u00a0and submit it\u00a0to your supervisor.<\/li>\n
  2. Sign your final timesheet and submit to your supervisor.<\/li>\n
  3. Return all department property to your supervisor unless otherwise specified.<\/li>\n
  4. Pay any outstanding amounts due or travel advances.<\/li>\n
  5. Provide Human Resources with a change in mailing address (if applicable).<\/li>\n
  6. Return books or materials checked out from Hamersly Library.<\/li>\n
  7. Change check delivery (if applicable).<\/li>\n
  8. Return department or building keys to the key shop<\/li>\n
  9. If applicable, contact Human Resources regarding continuation of insurance benefits.<\/li>\n
  10. Schedule a confidential exit interview with Human Resources and\/or submit a Confidential Exit Survey<\/a>.<\/li>\n<\/ol>\n

    Download a printable format of this checklist (PDF)<\/a>.<\/p>\n

     <\/p>\n

     <\/p>\n

    Retiring Employees<\/h3>\n
      \n
    1. Look over your Retirement Checklist<\/a> based on your expected date of retirement. Follow the necessary instructions located on the checklist.<\/li>\n
    2. As you approach your retirement date, inform both Human Resources and your supervisor so that they can make necessary arrangements for after you depart.<\/li>\n
    3. Two weeks prior to your expected end date, fill out a letter of resignation (Word Doc)<\/a> and submit it to your supervisor.<\/li>\n
    4. Return all department property to your supervisor.<\/li>\n
    5. Pay any outstanding amounts due or any travel advances.<\/li>\n
    6. Provide Human Resources with an up to date mailing address.<\/li>\n
    7. Return books or materials checked out from Hamersly Library.<\/li>\n
    8. Return department or building keys to the key shop<\/li>\n
    9. Contact Human Resources to set up an appointment to discuss any final retirement details<\/li>\n
    10. Schedule a confidential exit interview with Human Resources and\/or submit a Confidential Exit Survey<\/a>.<\/li>\n<\/ol>\n

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