{"id":15690,"date":"2020-02-11T10:30:20","date_gmt":"2020-02-11T18:30:20","guid":{"rendered":"https:\/\/wou.edu\/hr\/?page_id=15690"},"modified":"2026-04-08T11:40:23","modified_gmt":"2026-04-08T18:40:23","slug":"arriving-employee","status":"publish","type":"page","link":"https:\/\/wou.edu\/hr\/employee-relations\/arriving-employee\/","title":{"rendered":"Arriving Employees"},"content":{"rendered":"

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Welcome to employment with Western Oregon University. We look forward to working with you! Below you will find New Employee Paperwork, Benefits Information, and some helpful links as a new employee at WOU. If you have questions, please feel free to contact us!<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.16″ custom_margin=”3%||||false|false” custom_margin_tablet=”” custom_margin_phone=”” custom_margin_last_edited=”on|tablet” custom_padding=”0px||0px||true|” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_heading title=”Getting started as an Employee” _builder_version=”4.27.0″ _module_preset=”default” title_level=”h2″ title_font=”|700|||||||” title_text_align=”center” custom_margin=”||-1px|||” global_colors_info=”{}”][\/et_pb_heading][et_pb_divider color=”#E02B20″ divider_weight=”8px” _builder_version=”4.27.0″ width=”90px” module_alignment=”center” min_height=”32px” custom_margin=”||||false|false” custom_padding=”||||false|false” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_3,1_3,1_3″ use_custom_gutter=”on” gutter_width=”2″ make_equal=”on” _builder_version=”4.23.4″ custom_padding=”||0px|||” locked=”off” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.23.4″ custom_padding=”30px|25px|25px|25px|false|false” custom_padding_tablet=”|5%||5%|false|true” custom_padding_phone=”|5%||5%|false|true” custom_padding_last_edited=”on|tablet” custom_css_main_element=”display: flex;||flex-direction: column;” border_color_all=”#0C71C3″ border_width_top=”9px” border_color_top=”#e7e7e7″ border_width_right=”1px” border_color_right=”#e7e7e7″ border_width_bottom=”1px” border_color_bottom=”#e7e7e7″ border_width_left=”1px” border_color_left=”#e7e7e7″ global_colors_info=”{}”][et_pb_blurb title=”New Hire Paperwork” use_icon=”on” font_icon=”i||divi||400″ icon_color=”#E02B20″ image_icon_width=”130px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”Montserrat|700|||||||” animation=”off” locked=”off” global_colors_info=”{}”]<\/p>\n

All new employees will need to fill out payroll paperwork through the Human Resources Office. The paperwork can be picked up in the Human Resources Office (Admin 307) or found on our forms page under New Employee Forms & Resources.<\/p>\n

If a degree is required for the position, an “official” copy of transcripts must be submitted to our office.<\/strong><\/p>\n

All paperwork must be filled out prior to an employee receiving e-mail, computer access or being paid.<\/strong><\/p>\n

Paperwork must be returned to the Human Resources Office on or before your first day of work.<\/p>\n

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Required<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.23.4″ custom_padding=”30px|25px|25px|25px|false|false” custom_padding_tablet=”|5%||5%|false|true” custom_padding_phone=”|5%||5%|false|true” custom_padding_last_edited=”on|tablet” custom_css_main_element=”display: flex;||flex-direction: column;” border_color_all=”#0C71C3″ border_width_top=”9px” border_color_top=”#e7e7e7″ border_width_right=”1px” border_color_right=”#e7e7e7″ border_width_bottom=”1px” border_color_bottom=”#e7e7e7″ border_width_left=”1px” border_color_left=”#e7e7e7″ global_colors_info=”{}”][et_pb_blurb title=”Employment Eligibility Verification” use_icon=”on” font_icon=”||fa||400″ icon_color=”#E02B20″ image_icon_width=”130px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”Montserrat|700|||||||” animation=”off” locked=”off” global_colors_info=”{}”]<\/p>\n

Important<\/strong>: All employees must have their original identification document(s) examined in-person by an authorized representative as part of the I-9 form completion. Please see the I-9 Form for a full list of acceptable identification documents.<\/p>\n

The I-9 form and ID verification can be completed off-site with a Reciprocal Institution (contact Human Resources for more information).<\/p>\n

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Required<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.23.4″ custom_padding=”30px|25px|25px|25px|false|false” custom_padding_tablet=”|5%||5%|false|true” custom_padding_phone=”|5%||5%|false|true” custom_padding_last_edited=”on|tablet” custom_css_main_element=”display: flex;||flex-direction: column;” border_color_all=”#0C71C3″ border_width_top=”9px” border_color_top=”#e7e7e7″ border_width_right=”1px” border_color_right=”#e7e7e7″ border_width_bottom=”1px” border_color_bottom=”#e7e7e7″ border_width_left=”1px” border_color_left=”#e7e7e7″ global_colors_info=”{}”][et_pb_blurb title=”DUO Setup” image=”https:\/\/cdn.wou.edu\/hr\/files\/2024\/07\/DUO-logo.jpg” alt=”Duo Logo – two factor authentication tool” image_icon_width=”130px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”Montserrat|700|||||||” animation=”off” locked=”off” global_colors_info=”{}”]<\/p>\n

Western Oregon University has implemented DUO, a two factor authentication tool. All employees are required to setup DUO. Follow the step-by-step guide to setup DUO<\/a>.<\/p>\n

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Required<\/p>\n

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Request submission needs to be made by Direct Supervisor and limited approvals\/ circumstantial.<\/p>\n

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Optional<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.4″ custom_padding=”30px|25px|25px|25px|false|false” custom_padding_tablet=”|5%||5%|false|true” custom_padding_phone=”|5%||5%|false|true” custom_padding_last_edited=”on|tablet” custom_css_main_element=”display: flex;||flex-direction: column;” border_color_all=”#0C71C3″ border_width_top=”9px” border_color_top=”#e7e7e7″ border_width_right=”1px” border_color_right=”#e7e7e7″ border_width_bottom=”1px” border_color_bottom=”#e7e7e7″ border_width_left=”1px” border_color_left=”#e7e7e7″ global_colors_info=”{}”][et_pb_blurb title=”New Benefit Eligible Employees” use_icon=”on” font_icon=”||fa||900″ icon_color=”#E02B20″ image_icon_width=”130px” icon_alignment=”left” content_max_width=”100%” _builder_version=”4.27.5″ _module_preset=”default” header_level=”h3″ header_font=”Montserrat|700|||||||” animation=”off” locked=”off” global_colors_info=”{}”]<\/p>\n

Employees scheduled to work more than 90 days at .50 FTE or more are eligible for benefits. Newly benefit-eligible employees may now enroll for benefits through their Portal online!<\/p>\n

Please see our Employee Benefits Information Page<\/a>\u00a0for detailed information.<\/p>\n

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All new staff working above .50 FTE are required to attend the New Employee Orientation facilitated by the Human Resources Office.<\/p>\n

New employees will receive an invitation to the New Employee Orientation through campus email.<\/strong><\/p>\n

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Once new hire paperwork is submitted, email hr@wou.edu<\/a> to request a WOU ID. Include an uncropped photo, full name, and department. Requests can be made in person at the HR Office.<\/p>\n

Our office will email once the ID has been printed and is ready to be picked up. To pick-up bring valid photo ID.<\/p>\n

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The university is located in an increasingly diverse, bilingual, and rural area in the Willamette Valley. The campus is about 20 minutes from Salem, the state\u2019s capital, about 75 minutes from Portland, the state\u2019s cultural hub, and a short drive from the Oregon coast, mountains, and other scenic areas.<\/p>\n

CONTACT<\/h2>\n
Human Resources<\/strong>
\nLieuallen Administration 305
\n345 Monmouth Ave N | Monmouth, OR 97361
\nP: 503-838-8490<\/strong>\u00a0|\u00a0<\/span>F: 503-838-8522\u00a0<\/span><\/strong>|\u00a0<\/span>E-mail:<\/strong> hr@wou.edu<\/a><\/p>\n
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