{"id":1323,"date":"2018-01-11T10:17:24","date_gmt":"2018-01-11T18:17:24","guid":{"rendered":"http:\/\/www.wou.edu\/ces\/?page_id=1323"},"modified":"2025-09-26T16:56:21","modified_gmt":"2025-09-26T23:56:21","slug":"resources","status":"publish","type":"page","link":"https:\/\/wou.edu\/ces\/resources\/","title":{"rendered":"Resources"},"content":{"rendered":"

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WELCOME!<\/h1>\n

You have decided to either host or attend a conference event at Western Oregon University – Now what?<\/strong><\/span><\/p>\n

We are excited to welcome you to our community, and want your stay here to be a successful and memorable one.\u00a0<\/strong><\/p>\n

To that end, we have set up several documents to keep you informed, and to aid our staff in providing you seamless service throughout your conference event at Western Oregon University.<\/p>\n

Still have questions?<\/strong> Please feel free to contact Conference and Event Services<\/a><\/strong> at any time.<\/p>\n

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[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_accordion _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_accordion_item title=”What does the process of planning an event at WOU look like?” open=”on” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

CES Timeline (1)<\/a><\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Campus Maps & Directions” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

Visit this page to view Campus Maps & Directions<\/a><\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Campus Catering Information” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

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We are thrilled to provide you with diverse menu options and exceptional service for your event. We believe in satisfactory customer service and quality. Currently employing over 60 students, we offer real-life job skills by providing students with training and experience in project management, event planning, leadership, critical thinking and sustainability.\u00a0<\/span><\/p>\n

When you choose WOU Catering, you\u2019re supporting the professional development of WOU students.\u00a0One of our biggest goals is to establish and strengthen relationships with the university, and we do so by having very open and constant communication with others, flexibility and by offering true value. We go to great lengths to understand exactly what you envision and work hard to make it happen.\u00a0W<\/span>e work directly with clients to personalize and customize menus for\u00a0Events<\/span>.\u00a0Contact us for more information.<\/span>\u00a0We look forward to working with you soon!<\/em><\/strong>\u00a0<\/strong><\/em><\/span><\/p>\n

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Contact Catering<\/a><\/div>\n
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View our catering guide<\/a> to learn more about campus catering policies, services we offer, and meal choices.<\/span><\/p>\n

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If you are hoping to bring in an outside vendor for food or drinks, you can read our Campus Food Policy & find the food waiver here.<\/a><\/div>\n
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[\/et_pb_accordion_item][et_pb_accordion_item title=”Do I HAVE to work with Conference & Event Services to plan an event at WOU?” _builder_version=”4.27.4″ _module_preset=”default” link_option_url_new_window=”on” global_colors_info=”{}” open=”off”]<\/p>\n

WOU-only Events<\/h1>\n

If you are a student, faculty, or staff member and you are planning an event on campus for WOU community members, then you should NOT work with Conference & Event Services. You can simply create your own reservation by doing the following:<\/p>\n

You do\u00a0<\/span>NOT<\/strong>\u00a0need to log in to make a reservation request. To make an online reservation request go to\u00a0<\/span>wou.edu\/astra<\/a><\/strong><\/span>\u00a0\u00a0\u00a0Simply, click on the Events tab on the top left, then \u201c<\/span>Request Event<\/strong>\u201d to get things started!\u00a0To change an existing reservation, email list of changes to:\u00a0<\/span>reservations@wou.edu<\/a><\/span><\/strong>\u00a0OR\u00a0call 503-838-8261. The Info Desk staff will direct your call to an available scheduler.<\/span><\/p>\n

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WOU-Sponsored Events<\/span><\/h1>\n

Are you a WOU-Sponsored Conference\/Customer?<\/span><\/p>\n

This is\u00a0defined as University departments or chartered student organizations holding events at Western Oregon University that include outside participants, may charge an admission\/registration fee, or act as a host to an outside organization.<\/span><\/p>\n

Yes, you are required to work with Conference & Event Services.\u00a0<\/span><\/p>\n

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Non-Affiliated Events<\/span><\/h1>\n

Are you a Non-Affiliated Conference\/Customer?<\/p>\n

This is\u00a0defined as any customer group not affiliated with WOU\u2019s general business and are primarily outside groups or individuals requesting to utilize Western\u2019s facilities. (i.e. weddings, outside meetings and conferences, receptions, performances, fundraisers, etc. fall under this category). The audience does not consist primarily of WOU students, clubs and organizations, faculty, administrators, staff or alumni of the University, and does\u00a0<\/span>not<\/span>\u00a0have a significant potential to serve as a recruitment tool for future students. Approval of the reservations may depend upon the appropriateness and\/or fit of the event with the larger mission of the University.<\/span><\/span><\/p>\n

Yes, you are required to work with Conference & Event Services.\u00a0<\/span><\/p>\n

Find our full Facilites Reservation Policy Here.\u00a0<\/span><\/a><\/h1>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Additional Policies & Waivers” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

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100% Fee Waiver for Recruitment-Based Events.\u00a0<\/h1>\n

This discount may be granted for:\u00a0<\/p>\n