{"id":873,"date":"2015-06-22T13:17:37","date_gmt":"2015-06-22T20:17:37","guid":{"rendered":"http:\/\/www.wou.edu\/new-business\/?page_id=873"},"modified":"2026-02-17T11:11:34","modified_gmt":"2026-02-17T19:11:34","slug":"travel","status":"publish","type":"page","link":"https:\/\/wou.edu\/business\/services-2\/travel\/","title":{"rendered":"Travel"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;0px||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_padding=&#8221;0px|||||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.19.3&#8243; header_3_text_color=&#8221;#db0a29&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2015\/10\/Bus_Off_Pre-Travel_Authorization-1.xls\" target=\"_blank\" rel=\"noopener noreferrer\">Pre-Travel Authorization Form<\/a><\/li>\n<\/ul>\n<h3>WOU employees &#8211; Travel Reimbursement Forms<\/h3>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/2026-TAM-Travel-Advance-Meals-Request-Form.xlsx\">Travel Advance Meals Per Diem Invoice Request Forms <\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/WOU-Employee-Post-Travel-Reimbursement-Request-2025.xlsx\">Post Travel Reimbursement Request (CY25) (7\/1-12\/31\/25)<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/2026-WOU-EMPLOYEE-POST-TRAVEL-REIMBURSEMENT-REQUEST-FORMS.xlsx\">Post Travel Reimbursement Request (CY26) (Effective 1\/1\/2026)<\/a><\/li>\n<li>\n<p><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2025\/09\/Examples-WOU-EE-Only_Advance-Meal-Per-Diem-INV-Req-Post-Travel-Forms.xlsx\">Examples &#8211; Advance Meal Per Diem INV Req Workbook &amp; TRR Forms<\/a><\/p>\n<\/li>\n<\/ul>\n<h3>Student and Non-WOU &#8211; Travel Reimbursement Forms<\/h3>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2025\/09\/Travel-Reimbursement-Request-Student-Non-WOU-PRO921-FY25.xlsx\">Travel Reimbursement Request (Student and Non-WOU,) (CY25) (7\/01-12\/31\/25)<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/2026-Travel-Reimbursement-Request-Student-Non-WOU-PRO921.xlsx\">Travel Reimbursement Request (Student and Non-WOU) (CY26) (Effective 1\/1\/2026)\u00a0<\/a><\/li>\n<\/ul>\n<h3>Helpful Forms<\/h3>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/05\/Missing-receipt-form-fillable.pdf\">Missing Receipt Form<\/a><\/li>\n<li><a href=\"https:\/\/wou.edu\/business\/services\/accounts-payable-direct-deposit\/\">Direct Deposit Instructions<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/02\/Repayment-of-Funds-to-University-Form-.pdf\">University Funds Reimbursement Form<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/02\/checklist-chart-FINAL.pdf\">Traveler&#8217;s Checklist<\/a><\/li>\n<li><a href=\"https:\/\/d3e7od0na2igqa.cloudfront.net\/business\/files\/2025\/01\/Non-University-Retreat-Justification-Pre-Approval2.xlsx\">Non-University Retreat Justification Pre-Approval Form<\/a>\u00a0<\/li>\n<\/ul>\n<h3>Airfare information<\/h3>\n<ul>\n<li><strong>Azumano Contact Information<\/strong> PHONE: 1-800-334-2929 EMAIL: corporatetravel@ciazumano.com<\/li>\n<\/ul>\n<h3>Reimbursement Rates<\/h3>\n<ul>\n<li><a href=\"https:\/\/d3e7od0na2igqa.cloudfront.net\/business\/files\/2025\/01\/WOU-Summary-of-Travel-Reimbursements-Rates-2025.pdf\">Per Diem Rates Effective 01\/01\/25<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/WOU-Summary-of-Travel-Reimbursements-Rates-2026.pdf\">Per Diem Rates Effective 01\/01\/26<\/a><\/li>\n<li><a href=\"https:\/\/www.travel.dod.mil\/Travel-Transportation-Rates\/Per-Diem\/Per-Diem-Rate-Lookup\/\" target=\"_blank\" rel=\"noopener noreferrer\">Foreign and Non Foreign OCONUS Per Diem Rates<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/Travel-High-Cost-City-2025-2026.pdf\">High Cost Localities-\u00a0 US<\/a><\/li>\n<\/ul>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2026\/01\/01-01-2026-Fleet_DR_Calc-2026.xlsx\"><span>Personal Vehicle or Rental Decision Fleet Calc Workbook<\/span><\/a><\/li>\n<\/ul>\n<h3>Rental Vehicles \/ Motor Pool<\/h3>\n<ul>\n<li><a href=\"http:\/\/www.oregon.gov\/das\/Procurement\/Pages\/Travelvehicle.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">Vehicle Rental Information<\/a><\/li>\n<li><a href=\"http:\/\/www.enterprise.com\/car_rental\/home.do\" target=\"_blank\" rel=\"noopener noreferrer\">Enterprise\/National Rent-a-Car Reservation Link<\/a> Contact the WOU Travel Coordinator for Billing Account and Vendor Numbers<\/li>\n<li><a href=\"http:\/\/www.hertz.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Hertz Rent-a-Car Reservation Link <\/a>Contact the WOU Travel Coordinator for Billing Account and Vendor Numbers<\/li>\n<li>State of Oregon (DAS) Motor Pool &#8211; NO LONGER AVAILABLE AS OF JULY 1, 2023 <a href=\"http:\/\/transportation.oregonstate.edu\/motorpool\" target=\"_blank\" rel=\"noopener noreferrer\">Oregon State University Motor Pool<\/a><\/li>\n<li><a href=\"http:\/\/www.oregon.gov\/das\/FleetPark\/Pages\/fuel.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">Fueling Station Tutorial<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2015\/10\/Cdfm_SafetyTngBrochure060109.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Vehicle Safe Fueling Procedures <\/a><\/li>\n<\/ul>\n<h3>WOU Travel Policy<\/h3>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/01\/2023-Updated-Travel-Policy.pdf\">WOU Travel Policy<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/02\/FAQs-final-2.10.23.pdf\">FAQ&#8217;s<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2024\/10\/Travel-training-Tips-to-a-faster-reimbursement_.pdf\">Travel Training-Tips to a faster reimbursement<\/a><\/li>\n<li><a href=\"https:\/\/d3e7od0na2igqa.cloudfront.net\/business\/files\/2025\/01\/PPT_Travel-Training-12023-FINAL-1.1.25.pptx\">Travel Training Power Point\u00a0<\/a><\/li>\n<\/ul>\n<h3>Travel Cheat Sheets<\/h3>\n<ul>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/02\/TAM-invoice.pdf\">Travel Advance Meals Per Diem Instructions<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/02\/Account-Code-List.pdf\">Account Code List<\/a><\/li>\n<li><a href=\"https:\/\/cdn.wou.edu\/business\/files\/2023\/10\/Travel-Recruitment-Visa-Card-Summary-Guidelines.pdf\">WOU Travel VISA Card Guidelines<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Pre-Travel Authorization Form WOU employees&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":860,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"Western Oregon University - Travel Forms","_seopress_titles_desc":"Access WOU travel resources: reimbursement forms, per diem rates, vehicle rental info, and travel policies for employees and students.","_seopress_robots_index":"","_lmt_disableupdate":"no","_lmt_disable":"","_et_pb_use_builder":"on","_et_pb_old_content":"<h1>Travel Forms<\/h1><ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2015\/10\/Bus_Off_Pre-Travel_Authorization-1.xls\" target=\"_blank\" rel=\"noopener noreferrer\">Pre-Travel Authorization Form<\/a><\/li><li>Travel Reimbursement Request <span>(Post-Travel)<\/span><ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2021\/01\/Travel-Reimbursement-Request-Form_1-1-2021.xlsx\">Travel Reimbursement Request (FY21)<\/a><\/li><li><a href=\"https:\/\/wou.edu\/business\/files\/2022\/06\/Travel-Reimbursement-Request-Form_For-Travel-Card-User-2022-Revised-wth-Locked-Cells-2.xlsx\">Travel Reimbursement Request (FY22)<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/wou.edu\/business\/services\/accounts-payable-direct-deposit\/\">Accounts Payable Direct Deposit Form<\/a><\/li><li><a href=\"https:\/\/wou.edu\/business\/files\/2018\/07\/Travelers-Checklist.pdf\">Traveler's Checklist<\/a><\/li><\/ul><ul><li><h5>AIRFARE INFORMATION<\/h5><ul><li><strong>Azumano Contact Information<\/strong> PHONE: 1-800-334-2929 EMAIL: azcorvallis@ciazumano.com<\/li><\/ul><\/li><\/ul><ul><li><h5>REIMBURSEMENT RATES<\/h5><ul><li>Summary of Travel Reimbursement Rates<ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2021\/01\/WOU-Summary-of-Travel-Reimbursements-Rates-2021.pdf\">Per Diem Rates Effective 01\/01\/21<\/a><\/li><li><a href=\"https:\/\/wou.edu\/business\/files\/2022\/01\/WOU-Summary-of-Travel-Reimbursements-Rates-2022-2.pdf\">Per Diem Rates Effective 01\/01\/22<\/a><\/li><\/ul><\/li><\/ul><ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2022\/01\/Travel-High-Cost-City-2022.pdf\">High Cost Localities- US<\/a><\/li><li><a href=\"http:\/\/www.defensetravel.dod.mil\/site\/perdiemCalc.cfm\" target=\"_blank\" rel=\"noopener noreferrer\">Foreign and Hawaii\/Alaska Per Diem Rates <\/a>- This link will only work in Mozilla Firefox<\/li><\/ul><\/li><\/ul><ul><li><h5>RENTAL VEHICLES \/ MOTOR POOL<\/h5><ul><li><a href=\"http:\/\/www.oregon.gov\/das\/Procurement\/Pages\/Travelvehicle.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">Vehicle Rental Information<\/a><\/li><li><a href=\"http:\/\/www.enterprise.com\/car_rental\/home.do\" target=\"_blank\" rel=\"noopener noreferrer\">Enterprise\/National Rent-a-Car Reservation Link<\/a> Contact the WOU Travel Coordinator for Billing Account and Vendor Numbers<\/li><li><a href=\"http:\/\/www.hertz.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Hertz Rent-a-Car Reservation Link <\/a>Contact the WOU Travel Coordinator for Billing Account and Vendor Numbers<\/li><li><a href=\"http:\/\/www.oregon.gov\/das\/fleetpark\/pages\/index.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">State of Oregon (DAS) Motor Pool<\/a><\/li><li><a href=\"http:\/\/transportation.oregonstate.edu\/motorpool\" target=\"_blank\" rel=\"noopener noreferrer\">Oregon State University Motor Pool<\/a><\/li><li><a href=\"http:\/\/www.oregon.gov\/das\/FleetPark\/Pages\/fuel.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">Fueling Station Tutorial<\/a><\/li><li><a href=\"https:\/\/wou.edu\/business\/files\/2015\/10\/Cdfm_SafetyTngBrochure060109.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Vehicle Safe Fueling Procedures <\/a><\/li><\/ul><\/li><\/ul><ul><li><h5>WOU TRAVEL POLICY<\/h5><ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2018\/07\/WOU-Travel-Policy.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">WOU Travel Policy<\/a><\/li><\/ul><\/li><\/ul><ul><li><h5>OTHER TRAVEL POLICIES<\/h5><ul><li><a href=\"https:\/\/wou.edu\/~silbernd\/Policy\/ControllersFPM\/ControllersFPM\/www.ous.edu\/departments\/controllers-division\/policies-procedures\/ous-fiscal-policy-manual\/travel-and.html\" target=\"_blank\" rel=\"noopener noreferrer\">Travel and Transportation Administration and Expenses <\/a><\/li><li><a href=\"https:\/\/wou.edu\/~silbernd\/Policy\/ControllersFPM\/ControllersFPM\/www.ous.edu\/departments\/controllers-division\/policies-procedures\/ous-fiscal-policy-manual\/non-travel-meals.html\" target=\"_blank\" rel=\"noopener noreferrer\">Non-Travel Meals, Refreshments, and Hospitality Expenses<\/a><\/li><li><a href=\"https:\/\/wou.edu\/~silbernd\/Policy\/ControllersFPM\/ControllersFPM\/www.ous.edu\/departments\/controllers-division\/policies-procedures\/ous-fiscal-policy-manual\/moving-expenses.html\" target=\"_blank\" rel=\"noopener noreferrer\">Moving Expenses<\/a><ul><li><a href=\"https:\/\/wou.edu\/business\/files\/2022\/01\/Moving-Expense-Summary-2022.pdf\">Summary Rates<\/a><\/li><li><a href=\"https:\/\/wou.edu\/business\/files\/2018\/04\/Taxable-Expense-Spreadsheet.xlsx\">Taxable Expense Spreadsheet<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/wou.edu\/~silbernd\/Policy\/ControllersFPM\/ControllersFPM\/www.ous.edu\/departments\/controllers-division\/policies-procedures\/ous-fiscal-policy-manual\/contractor-travel.html\" target=\"_blank\" rel=\"noopener noreferrer\">Contractor Travel Reimbursements<\/a><\/li><\/ul><\/li><\/ul>","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-873","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/pages\/873","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/comments?post=873"}],"version-history":[{"count":20,"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/pages\/873\/revisions"}],"predecessor-version":[{"id":24795,"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/pages\/873\/revisions\/24795"}],"up":[{"embeddable":true,"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/pages\/860"}],"wp:attachment":[{"href":"https:\/\/wou.edu\/business\/wp-json\/wp\/v2\/media?parent=873"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}