Frequent Forms

• Personal Funds Reimbursement (PFR) Form
• Journal Voucher (JV) – Interdepartmental
• Special Handling Instructions for Checks
• University Funds Reimbursement Form
• Lost Stolen or Destroyed Check Form
• Purchase Order Template
• WOU Substitute W-9 Form 
• WOU ACH Form
• Petty Cash Reimbursement Request

Other Forms

• Tax-exempt Letter
• Real Property Capitalization Form
• PDR Property Disposition Request Form

 FORMS

• P-Card Agreement Form
• Code of Ethics Form
• Procurement Card / Travel Card Request
• Amazon & Office Depot Account Holder Form
• Campus Dining Waiver Form
• Non-Travel Meals & Refreshments Pre-Approval Form
• Non-University Retreat Justification Pre-Approval
• Personal Funds Reimbursement Form
• University Funds Reimbursement
• Missing Receipt Form
• Lost, Stolen or Destroyed Check
• Special Handling 

Reimbursement Rates

• Per Diem Rates Effective 07/01/26

• Per Diem Rates Effective 10/01/26

• Foreign and Non Foreign OCONUS Per Diem Rates

• High Cost Localities-  US

• Personal Vehicle or Rental Decision Fleet Calc Workbook

Travel Cheat Sheets

• Travel Advance Meals Per Diem Instructions

• Account Code List

• WOU Travel VISA Card Guidelines

Accounts Payable Direct Deposit

Business Services is pleased to announce the ability to pay employees via direct deposit (ACH) for non-payroll items. This means that payments can be deposited directly into your bank account. Notification of payment will be sent to you via e-mail.

NOTE: If you are a student, do not use this form.

Log into WOU Portal and sign up for electronic disbursements.

How to sign up for/change/stop Direct Deposit:

1. Complete the Direct Deposit Authorization Agreement Form (in pdf format)
2. Sign the form.
3. Send the completed form via mail or bring to: Western Oregon University Business Services – Accounts Payable Welcome Center-221 345 Monmouth Ave N Monmouth, OR 97361

How does it work?

• You will get an email from Business Services containing the amount and detailed information related to your payment. Your direct deposit can take up to three (3) business days to reach your account. E-mail notifications of employee direct deposit remittances will be sent to your official WOU e-mail address. In some cases, you may still receive a paper check even after you have signed up for direct deposit. The reason is the Oregon State Treasury prenotes or validates your bank routing and account number before direct deposit can occur. The prenoting process may take up to 10 business days.
• Confirm with your financial institution that your payment has been deposited into your account before writing checks against these funds. In the unlikely event that your bank does not accept the direct deposit, Business Services will review the problem and notify you. (This most frequently occurs due to incorrect bank account number and/ or routing number.)

Email: accountspayable@wou.edu

Call: (503) 838-8201