[et_pb_section fb_built=”1″ _builder_version=”4.27.5″ _module_preset=”default” horizontal_offset=”-250px” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Updated and revised Spring 2025<\/p>\n
Please scroll to the bottom of the page for Program Review Resources<\/strong><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Academic Program Review happens on a seven year cycle, and consists of review preparation, self-study, external review planning, external review, executive summary preparation and submission, action planning, and annual assessment.<\/p>\n The different stages occur during different years. Use the tabs below to review where your program is in the cycle and what needs to happen next. If you’re not sure what year your program is in, you can find your next review year on the<\/span> schedule of academic program reviews<\/span><\/a>.<\/span><\/p>\n [\/et_pb_text][et_pb_tabs _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″][et_pb_tab title=”Year 6″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Associate Provost notifies the Dean and Division Chair of the programs up for review.<\/span><\/p>\n Dean and Division Chair facilitate selection of a Program Review Leader and notify the Associate Provost.<\/span><\/p>\n Program Review Leader meets with the Associate Provost to review the self-study timeline and templates.<\/span><\/p>\n The Office of Academic Effectiveness will reach out to the Program Review Leader to schedule this meeting and provide basic report data for the program(s) from Institutional Research.<\/span><\/p>\n Program Review Leader requests any additional Institutional Research data or data breakdowns to assist with their review. Submit data requests at https:\/\/wou.edu\/institutionalresearch\/data-requests\/<\/a><\/span><\/p>\n The Higher Education Coordinating Commission (HECC) also provides <\/span>data on broader state demographics and trends in the public universities<\/span><\/a>.<\/span><\/p>\n Basic IR data will include:<\/span><\/p>\n [\/et_pb_tab][et_pb_tab title=”Year 7″ _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Institutional Research will provide any additional data that was requested by the Program Review Leader the previous Spring.<\/span><\/p>\n Program Review Leader coordinates completion of the self-study using the self study template in their academic program review shared folder. Here is a viewable file<\/a> that illustrates all of the fields contained in the self-study report.<\/span>\u00a0<\/span><\/p>\n The self study includes the development of a major curriculum map for each degree included in the self study; each program will have a customized template in their academic program review shared folder.\u00a0<\/span><\/p>\n Program Review faculty identify potential external reviewers; Program Review Leader forwards a ranked list of 2-3 potential reviewers to the Associate Provost.\u00a0<\/span><\/p>\n Upon receipt of the ranked list, the Associate Provost will extend an invitation to the external reviewer and notify the Director of Academic Affairs once the external reviewer is confirmed. The Director of Academic Affairs will complete a Professional Services Contract for the external reviewer; <\/span>be aware, the contract process can take up to three months to complete<\/b>. The contract includes an honorarium of $1000 for the virtual external review.<\/span><\/p>\n Program Review Leader will be notified once the contract is complete. At this point, they will coordinate with the external reviewer to arrange the schedule for the virtual site visit.\u00a0<\/span><\/p>\n The schedule includes, but is not limited to:<\/span><\/p>\n Program Review Leader provides the external reviewer with copies of their self-study and the FAQ for External Reviewers<\/a><\/span><\/p>\n Associate Provost, Dean, and Program Review Leader meet with the external reviewer.\u00a0<\/span><\/p>\n Program Review Leader ensures that the external reviewer meets with all other relevant stakeholders per established review schedule.<\/span><\/p>\n Program Review Leader receives the complete draft report from external reviewer, for fact check.<\/span><\/p>\n Program Review Leader responds to the external reviewer report, if any clarifications are needed.\u00a0<\/span><\/p>\n Program Review Leader develops the Executive Summary by integrating the findings and recommendations from the self study with those from the external reviewer\u2019s report.\u00a0<\/span><\/p>\n The Executive Summary is submitted to the College Dean for review, and to the Associate Provost of Academic Effectiveness to be archived and made publicly available on the<\/span> Academic Effectiveness Program Review webpages<\/span><\/a>.<\/span><\/p>\n [\/et_pb_tab][et_pb_tab title=”Year 1″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Program Review Leader meets with the program faculty to discuss the review and recommendations from the Executive Summary, and develop a draft of the Program Strategic Action Plan.<\/span><\/p>\n Once the draft of the Action Plan is complete, the Associate Provost for Academic Effectiveness facilitates a meeting for representatives of the department and college \u2014 faculty, department head\/program coordinator, division chair, and dean \u2014 to discuss the plan. The aim is to achieve consensus about the proposal and receive the dean\u2019s signed approval of the plan itself.<\/span><\/p>\n Associate Provost provides the\u00a0 summary of completed Program Reviews to the Provost.<\/span><\/p>\n The Provost reports the Program Review summaries to the WOU Board of Trustees at the first ASAC meeting of Winter Term, and to the Faculty Senate at their first meeting in January.<\/span><\/p>\n [\/et_pb_tab][et_pb_tab title=”Year 2 – 5″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Each year, program faculty should revisit the approved strategic action plan and<\/span><\/p>\n What may have seemed important during program review may change over time and you should not hesitate to modify your priorities as new conditions emerge.<\/span><\/p>\n [\/et_pb_tab][\/et_pb_tabs][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.5″ _module_preset=”default” horizontal_offset=”-250px” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider color=”#E02B20″ divider_weight=”3px” _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Use the following resources to complete your academic program review, regardless of where your program is in the review cycle.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_3,1_3,1_3″ _builder_version=”4.27.2″ _module_preset=”default” border_color_top=”#000000″ global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n The following templates are view-only PDF files. Each program will have a shared folder with the templates customized for their year of academic program review made available as part of the orientation of the program review lead.\u00a0<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_3,1_3,1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\nPreparing for Review (Winter and Spring Term)<\/span><\/h2>\n
Between Week 10 of Winter and Week 1 of Spring Term<\/span><\/h3>\n
By Week 3 of Spring Term\u00a0<\/span><\/h3>\n
By Week 10 of Spring Term<\/span><\/h3>\n
By Finals Week of Spring Term<\/span><\/h3>\n
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Conducting the Self-Study (Fall and Winter Term)<\/span><\/h2>\n
September \/ Faculty Return to Contract<\/span><\/h3>\n
By Week 10 of Fall Term<\/span><\/h3>\n
Planning the External Review (Fall Term)<\/span><\/h2>\n
By Week 3 of Winter Term<\/span><\/h3>\n
Upon confirmation of signed contract<\/span><\/h3>\n
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Conducting the External Review (Winter or Spring Term)<\/span><\/h2>\n
Two weeks prior to scheduled external review<\/span><\/h3>\n
During the external review<\/span><\/h3>\n
Two weeks after the external review<\/span><\/h3>\n
Preparing and Submitting Executive Summary (Spring Term)<\/span><\/h2>\n
Upon receipt of the external review report<\/span><\/h3>\n
Developing a Strategic Action Plan (Fall and Winter Term)<\/span><\/h2>\n
Fall Term<\/span><\/h3>\n
Week 1 of Winter Term<\/span><\/h3>\n
Assessing Progress (annually)<\/span><\/h2>\n
Week 7 of Winter Term<\/span><\/h3>\n
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Program Review Resources<\/h1>\n
Templates<\/span><\/h3>\n
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Program Review Resources<\/span><\/h3>\n
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Self Study Resources<\/span><\/h3>\n
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External Review Resources<\/span><\/h3>\n
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Strategic Action Plan Resources<\/span><\/h3>\n