WOU ASCD Constitution

Article I: Name

The name of this organization shall be the Western Oregon University ASCD Student Chapter and shall be affiliated with ASCD in Alexandria, VA. This organization shall be a student chapter of ASCD.

Article II: Purpose
The purpose of this chapter shall be to promote future teachers’ professional growth and development by engaging them in professional opportunities that bridge preparation and practice and focus on the way educators learn teach, and lead.

Article III: Membership

Section 1: Eligibility
General membership is open to all students. A student is defined as an individual currently registered
for at least one course for credit with an institution. Student chapter members are required to
join ASCD at the reduced student chapter rate. Every member of the Club has the right to be free from discrimination inclusive of, but not limited to, the following areas: race, color, creed, religion, sexual orientation, national ancestry, sex, age, and individuals with mental and/or physical disabilities.

Section 2: Dues
The student chapter-governing group shall determine annual dues for members.

Section 3: Privileges
Any member shall be entitled to vote, hold office, participate in discussions, and otherwise receive chapter benefits and materials.

Article IV: Governance

Section 1: Faculty Advisors
The student chapter shall have two faculty advisors who are the recognized liaison between
ASCD and the chapter. The faculty advisors shall be ASCD members.

Section 2: Student Leadership
Elections for all offices must be held in the spring before re-chartering may occur. Re-chartering must occur no later than the Friday of the eighth week of spring term.

The president of the chapter

• Attends all chapter meetings and events sponsored by the chapter.
• Produces an agenda for every chapter meeting.
• Enforces order at all chapter meetings by becoming familiar with the basics of parliamentary procedure, such as Robert’s Rules of Order.
• Appoints all committees.
• Communicates regularly with the faculty advisors regarding division matters.
• Corresponds with ASCD headquarters and returns the completed student chapter annual report to ASCD.
• Conducts voting procedures for the decisions to be made by the chapter.
• Casts a vote when needed to break a tie.
• Takes into account the opinions and feedback of the student chapter before taking any action.
• Is proactive in resolving conflicts within the chapter and also outside the chapter.
• Sets a good example to the public and within the student chapter by upholding academic success and professional conduct.

The vice president

• Assumes the responsibilities of the president within and outside of the student chapter if the president is unable to do so.
• Assists the president in enforcing order at every meeting. Therefore, the vice president should also become familiar with parliamentary procedure as well.
• Sets a good example to the public with the proper qualities of representation of the student chapter as also required for the president.
• Strives to build relationships with all other ASCD student chapters.
• Seeks out solutions to improve internal communication between all members of the student chapter.
• Monitors all committees.
• Maintains an organized notebook of past activities and successful methods for the transitional phase.

The secretary

• Keeps a calendar of events for the student chapter.
• Communicates all dates for student chapter meetings and events.
• Maintains membership records and official records of the student chapter.
• Makes reservations for all rooms and equipment needed for student chapter events (e.g., workshops, forums, student chapter meetings).
• Receives requests from committee members for renting any equipment for an event.
• Notifies all members of upcoming events that require attendance.
• Takes thorough notes at all chapter meetings to ultimately produce organized meeting minutes for every member present and absent.
• Reviews the meeting minutes of the previous student chapter meeting at every meeting.
• Takes attendance at every meeting and includes this in the meeting minutes.
• Maintains an organized notebook of previous meeting minutes and reservations for the transitional phase.

The treasurer

• Seeks ways to fund the student chapter by working with college officials, businesses, and others.
• Receives reports from and is assisted by the Fundraising Committee.
• Produces an annual budget proposal to the student chapter for constant revision.
• Presents the chapter budget to the funding committee of the student government association at the campus to receive any funding for which the chapter is eligible.
• Tracks the funds for the student chapter and reports the balance at every chapter meeting.
• Collects membership dues for the ASCD student chapter and tracks payment history.
• Proposes a budget for every event where there will be expenses and presents them at chapter and committee meetings.
• Keeps all receipts and continuously updates the income and expenditure records of the chapter.
• Keeps an organized notebook of past fundraising activities and budgets for the transitional phase.

The student organization representative

• Will head the Public Relations Committee, which is in charge of designing all event  posters and ensuring they are printed.
• Is in charge of getting posters approved, stamped, and distributed.
• Helps with fund-raising activities and getting donations.
• Goes to all Student Organization Representative meetings and conducts official correspondence with them.

The webmaster

• Designs, develops, maintains, and manages the WOU ASCD Student Chapter website.
• Communicates necessary information with University Computing Services to ensure the site's compliance with university standards.
• Is in charge of keeping current information on the website.
• Takes digital pictures at all events and some meetings.
• Manages email account and club correspondence.

If any officer is unable to fulfill the duties of their position, it will be the job of the president to assign duties to other officers as necessary until the open position is filled.

Article V: Meetings

There shall be at least one general membership meeting a year. Meetings may be called at such times and places as the governing group may determine. Meetings may be called by written request of any five (5) members, provided all members are notified in advance of time, place, and purpose of meeting.

Article VI: Amendments

Upon recommendations by the governing group, this Constitution may be amended at any meeting
of the membership by vote of two-thirds of the members present, provided that notice of the meeting has been given previous to the time of voting.

Article VII: Assets on Dissolution

No part of the net income, revenue, and grants of the student chapter shall inure to any member or private individual (except that reasonable compensation may be paid for services rendered in connection with one of more of the chapter’s purposes). No member or private individual shall be entitled to share in the distribution of any parts of the assets of the chapter on its dissolution.
In the event of such dissolution, the Advisor in accordance with institution regulations shall transfer the chapter’s assets, after payment of debts and obligations. Upon dissolution, any funds within the ASWOU account will be returned to the ASWOU general fund. However for those funds in a WOU Foundation account, the Advisor will petition the Foundation for return of those funds to the parent organization.